Federal Parent Locator Service CC# 1068 DoEd NDNH Data Match

Proposed DoEd Header Error Response Record

/

Field Name

/ Location / Length / Alpha/
Numeric / Comments /

DoEd Error Record Identifier

/ 1-6 / 6 / A/N / This field must contain the characters ‘DOEERH’.
DoEd Transmitter Agency Code / 7-15 / 9 / A/N / This field will contain the information from the record submitted.

DoEd Date Submitted

/ 16-23 / 8 / N / This field will contain the date stamp in the Year 2000-compliant format of CCYYMMDD from the record submitted.

DoEd Date Processed

/ 24-31 / 8 / N / This field will contain the date that DoEd data was processed by OCSE in the Year 2000-compliant format of CCYYMMDD.

Filler

/ 32-100 / 69 / A/N / This will be used for future enhancements. For the current version this should be all spaces.

Proposed DoEd Detail Error Response Record

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Field Name

/ Location / Length / Alpha/
Numeric / Comments /

DoEd Error Record Identifier

/ 1-6 / 6 / A/N / This field must contain the characters ‘DOEERM’.
DoEd Employee SSN / 7-15 / 9 / A/N /

This field will contain the information from the record submitted.

DoEd Verification Request / 16 / 1 / A/N / This field will contain the information from the record submitted.
DoEd Guaranty Agency Code / 17-21 / 5 / A/N / If present, this field will contain the information from the record submitted.
DoEd Borrower’s Name
First Name

Middle Name

Last Name / 22-31
32-41
42-61 / 10
10
20 / A/N
A/N
A/N / This field will contain the information from the record submitted.
Special characters are edited out (removed) before processing.
DoEd Processing Quarters Indicator / 62 / 1 / A/N / This field will contain the information from the record submitted.
DoEd Borrower’s DOB / 63-70 / 8 / A/N / If present, this field will contain the information from the record submitted. If DOB was not submitted, this field will contain spaces.
DoEd Borrower’s Sex Code / 71 / 1 / A/N / If present, this field will contain the information from the record submitted.

DoEd Verification Code

/ 72 / 1 / A/N / This field will contain the error code to distinguish DoEd records that did not go through SSN verification. Valid values are:
1 - SSN not assigned by SSA
5 - SSN and Name do not match
6 - SSN invalid (spaces, all zeros, sixes, nines are not valid)
7 - Borrower’s Name is missing

Filler

/ 73-100 / 28 / A/N / This will be used for future enhancements. For the current version this should be all spaces.

Proposed DoEd Trailer Error Response Record

/

Field Name

/ Location / Length / Alpha/
Numeric / Comments /

DoEd Error Record Identifier

/ 1-6 / 6 / A/N / This must contain the characters ‘DOEERT’.
DoEd Records Received / 7-17 / 11 / N / This field will contain the total number of records in the submitted transmission, including the header and trailer records.
DoEd Records Verified / 18-28 / 11 / N /

This field will contain the number of records that contain a verified SSN/Name combination.

DoEd Records Rejected / 29-39 / 11 / N / This field will contain the number of records that failed the edits, or could not be verified. If no records are rejected, this field will be zeros.
DoEd Records Without SSNs Verified / 40-50 / 11 / N /

This field will contain the number of DoEd records that were sent, passed the edits, and did not request SSN verification.

DoEd Total Records / 51-61 / 11 / N / This field will contain the total number of DoEd response records, including the header and trailer records.
Filler / 62-100 / 39 / A/N / This will be used for future enhancements. For the current version this should be all spaces.

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DoEd Error Data 01/24/01@1:29 PM