5.2.08
TITLE: / ACCOUNTING CLERK I (Grants & Revolving Accounts)QUALIFICATIONS: / 1. High School diploma or equivalent required. Education beyond high school in accounting and/or bookkeeping preferred.
2. Four or more years of prior employment in accounting/bookkeeping using a computerized General Ledger program.
3. Employment in school or municipal accounting preferred.
4. Advanced experience using word processing, spreadsheet and web-based applications (i.e., Microsoft Office).
5. Excellent oral, written communication and organizational skills.
6. A sense of humor.
7. Such alternatives to the above qualifications as the School Department may find appropriate and acceptable.
REPORTS TO: / School Business Administrator
JOB GOAL: / To assist the School Business Administrator with tasks necessary for the efficient fiscal operation of the district’s awarded grants and revolving accounts.
PERFORMANCE RESPONSIBILITIES (include but are not limited to):
1. Maintains accounts payable within all appropriate local, state and federal protocols and in accordance with Plymouth Public Schools Manual of Financial Procedures. generally accepted accounting principles.
2. Reconciles invoices and purchase orders when materials are received, insures accuracy and maintains all purchase orders and invoice files.
3. Processes all purchase orders in a timely fashion upon notification by the Grant and/or Revolving Manager that the order is satisfactory and complete.
4. Prepares warrants for approval by Administration and School Committee and presents approved warrants to the Town Accountant for processing.
5. Monitors budgetary compliance on a monthly basis and advises the School Business Administrator of potential issues.
6. Processes all tasks necessary to comply with the Town of Plymouth’s accounting and internal audit procedures.
7. Remains up to date with the School Department’s chart of accounts and its relationship to Massachusetts Department of Education (MDOE) accounting and reporting requirements.
Page 1 of 2
ACCOUNTING CLERK I (Grants and Revolving Accounts) Page 2 of 2
8. Records and maintains subsidiary worksheets of grants, revolving accounts transportation or other costs as requested to facilitate budget analysis and improve efficiency. Compiles grant budgets and maintains annual additions to the Chart of Accounts to coordinate with the Town to enter budgets for each grant year. Maintains and adjusts grant budgets as needed as part of the amendment process.
9. Assists in set up and maintainence of Student Activities and Scholarship agency accounts.
10. Requests funding for the grants as needed. Advises and deposits funds for Cost Center and Grant Managers as needed.
11. Assists in preparation of the annual MDOE End of Year Report and interim and final reports for the grants.
12. Maintains confidentiality of information as appropriate.
13. Performs such other tasks and assumes such other responsibilities as may be designated or assigned by the School Business Administrator.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification.
TERMS OF EMPLOYMENT: / Twelve (12) month work year.EVALUATION: / Performance of this job will be evaluated annually in accordance with procedures established by the School Committee.
SALARY: / Per Central Office Clerical and Support Staff Agreement.
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
PLYMOUTHSCHOOL COMMITTEE / PLYMOUTH
SCHOOL COMMITTEE
INFORMATION: / December 18, 2006 / March 16, 2015
DISCUSSION: / December 18, 2006 / March 16, 2015
APPROVED: / December 18, 2006
s:\job descriptions 2014-15\5.2 support personnel - secretarial\5.2.08 accounting clerk i (grants & rev) 3-16-15.doc 1