Request to Receive Email Notifications for PO S

Request to Receive Email Notifications for PO’s

WebSmart offers the ability for districts to turn on Email Notifications for Purchase Order Status. For example, when a requisition is submitted, the Status changes from “Under Review” to “Approved.” At this point, the requestor of the requisition will receive an email notification indicating the status of the requisition has changed.

Instructions: By completing the following information, you are requesting the Email Notifications for Purchase Orders to be initiated within the district.

District Name:
Authorized Email:
When the requestor receives an email notification, this is the email address assigned on behalf of the district. For example, you may choose to show all notifications to be sent from the Business Manager or CFO. (Hotmail accounts are not acceptable)
Primary or Alternate Email:
The email notifications will automatically send emails from email addresses already assigned in HR. Select to use either the Primary Email or Alternate Email.
☐ Primary Email
☐ Alternate Email
Sample Email:
The following section includes a sample email, which would be initiated when a PO’s status has changed. Items highlighted in yellow, or otherwise denoted in [Brackets] will be automatically completed by the system when the PO changes status.
[Requestor Name]:
This message is to inform you that the status has changed on Requisition [Requisition Number] / Purchase Order [PO Number] on from[Status] to [Status].
Please log into WebSmart for more details.
Thank you
Comments:
If you would like to change the body of the email, please indicate your customized wording below:
Approval
The signature below by authorized personnel grants permission for WebSmart by JR3 employees to input the information provided above into the Administration system for processing.
Approved by
______
Printed Name of Authorized Person Signature of Authorized Person Date
JR3 USE ONLY
Processed by: / Date:

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