HORSMONDEN SOCIAL CLUB
Minutes of Meeting, Tuesday 8th. August, 2017
Present: Lindsey Chave (Chair), Carry Smyth, Richard Norman, Bill Payne, Ewen Kellas, Chris Reed, Dennis Keenlyside, Ann-Marie Coyne, Heidi Chadwick
Apologies: Paul Fleury, Nick Belton, Billie Edmunds-Bell, Richard Edmed
MINUTES OF THE LAST MEETING
Read and agreed.
ACTIONPOINTS not fulfilled and not on the Agenda
LC: cash box to be purchased
A-MC: signatories
NB: quote awaited; crisps
BP: to confirm cost of phone and broadband
CS: paving. £50.00 to cement existing blocks. LC to talk to NB re smoothing edge.
CHAIRMAN’S REPORT
Donation: LC has been asked by the Kindergarten for a donation toward four Kindles, a subscription for Tapestry and four tabards. After discussion it was agreed to give a cheque for £550.00. A-MC.
Opening hours: when the Gun closes for four to six weeks at the end of August we will extend opening hours. BE-B will open 5 to 7.00 p.m. on Friday evening and LC will open 4 to 6.00 p.m. Saturday, JR will be on the bar 6 to 8.00 p.m. We will review after two weeks.
Beer Festival: the profit of £700.00 will be put toward Christmas lights for the Green. LC and RE will arrange to speak to Ralph Stevens.
Display boards: in the cupboard are some display boards. EK will mention this in a Newsletter, asking the owner to collect them.
SECRETARY’S REPORT
Trust deed: the deed is ready for signing. LC will sign and pass to A-MC who will pass it to NB. An independent witness it required.
Lease: this is with the KCC solicitors and will be ready for signing soon.
Bookings: A booking for 17/02/18 was approved.
Website: continues to flourish. CR reports that queries re booking from Facebook are now directed to website.
TREASURER’S REPORT
Account balance at the end of the month was £47,980.46 with all accounts paid and takings from the Beer Festival included.
EDF: the direct debit has increased by £30.00 per month.
World Pay: the machine was replaced, but the signal continues to be unreliable. BP will get back to BT to confirm that the quote of £140 for setting up a phone line and £49.00 per month includes Broadband. If, we go ahead and get a phone line and broadband installed by BT the signal will improve.
PREMISES
Front door: see in Action Points.
Dishwasher: the current washer is not fit for purpose. After discussion it was decide to look into the cost of leasing a dishwasher. DK and LC will pursue investigations.
CCTV: this is installed. LC will write a notice to inform bar volunteers how to switch it on at the beginning of a shift.
Ceiling tiles: we have not heard back from the Council about fire safety checks.
MEMBERSHIP
Applications were received and approved from the following: Pauline Wilson, Michael Miles, Greg Chapman.
BAR
A recent stock-take by EK showed a bar profit margin of 44.2%. The cellar is well stocked at present.
Volunteer training: PF and LC will arrange training within the first two weeks of September. There may be five new volunteers. Some regular volunteers may wish to come along for a refresher.
Fridge: there was discussion about providing more cold drinks. The committee will look into installing another fridge.
SOCIAL EVENTS
Elvis Night: 7th. October. Tickets for non members will be £5.00. CR and LC will design and print tickets.
Quiz Night: 21st. October. DK and CS to organise.
Starks Band: this will play on Friday, November 10th. Non-members will pay £5.00 for tickets. Proceeds will go to the Poppy Appeal.
Christmas Festival: December 9th.
Carols on the Green: 14th. December.
Christmas Draw: 23rd.
Christmas Eve: band booked
New Year: the Heartbeats have been booked.
Burns Night: January
Race Night: March 3rd.
There was discussion about a possible trip to Lingfield Races. The prices quoted by BP are quite high so we need to assess member interest. Another trip to the Greyhound Races will be organised.
GAMES
Snooker: RN reported that there are hopes for a snooker team next season. The teams will need to inform the committee in good time to arrange extra Monday cover. A league fee will be required.
ANY OTHER BUSINESS
Rubbish: People using the kitchen are leaving rubbish outside the back door. In addition, the bin, owned by the Business Centre is regularly over-filled. CR will make a note on the Booking Form that people need to take their own rubbish home after a private party.
ACTION POINTS
LC: cash box; Christmas lights; deed for signing; CCTV notice; volunteer training; tickets for music evenings; dishwasher; paving
CR: tickets; booking form re rubbish
DK: dishwasher; quiz
A-MC: donation cheque; sign deed; signatories
RE: Christmas lights
EK: Newsletter re display boards
PF: bar training
NB: door quotes; sign deed
CS: quiz
BP: BT re phone and broadband.
Date of Next Meeting: Thursday, September 7th. 7.45 p.m.