Job title:Department Health and Safety Assistant

Post number:ES5124

Reports to:Department Health and Safety Advisor

Department:Health and Safety

Location:Exion 27, Hollingbury, Brighton, BN1 8AF

Grade:4

Purpose of the role

To support the Department Health and Safety Advisor with the development and implementation of good health and safety practices in the Estate & Facilities Department and wider university.

Line management responsibility for: There is no line management responsibility.

Main areas of responsibility:

  • To support the development and implementation of good health and safety practice and processes in line with legislation, University policy and the department Health and Safety strategy.
  • To assist with the review and implementation of policy, codes of practice, and management systems and the delivery of safety briefings, workplace inspections and audits.
  • To assist with the development and maintenance of electronic data management systems, ensuring they are compliant with ISO document management standards and are readily available to departmental staff.
  • To assist with the promotion of compliance to legislation and assist with raising standards of health and safety practice via proactive means including safety sampling, inspection and auditing using systems and checklists provided by management.
  • To work closely with Site Managers, Premises Officers and Cleaning Supervisors in the development and delivery of safety briefings, site inspections and auditing.
  • To provide safety related technical and administrative support to colleagues in the department, as directed.
  • To administrate the department eLearning system, to monitor and report on learning progress and assist with providing access to systems when necessary.
  • To support as needed other University of Brighton, Estate & Facilities Management activities.

General responsibilities

These are standard to all University of Brighton job descriptions.

  • To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser grade.
  • To adhere to the University’s Equality and Diversity Policy in all activities, and to actively promote equality of opportunity wherever possible
  • To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act.
  • To work in accordance with the Data Protection Act.

The person specification focuses on the knowledge, qualifications, experience and skills (both general and technical) required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria. You will be assessed by your completed application form (A), at interview (I) and in some instances through an exercise (E).

Essential criteria / A, I, E
Knowledge /
  • Knowledge and experience of estates and facilities services.
  • Ability to understand technical documentation and complex Health and Safety situations.
  • The ability to develop effective administrative systems and work processes and meet agreed priorities efficiently.
  • Ability to solve problems
  • An ability to play close attention to detail and present work accurately and clearly.
  • The ability to foster good working relationships with colleagues and external contractors / consultants and to ensure relevant people are informed of progress.
  • To be able to respond clearly to the information needs of staff, students and / or visitors, as appropriate to the situation
  • The ability to work co-operatively with others and contribute effectively as a member of a team
  • Clear, concise, accurate written and oral communication in English.
  • Ability to plan, work independently and meet deadlines
/ A, I
A, I
A, I
A, I
A, I
A, I
A, I
A, I
A, I
A, I
Qualifications /
  • Has or is currently studying towards a Higher National Certificate (HNC) or equivalent level qualification in a relevant discipline or a NEBOSH National General Certificate in Occupational Health and Safety or equivalent Level 3 qualification.
  • Membership of the Institution of Occupational Safety and Health (IOSH).
/ A
A
Experience /
  • Previous experience of undertaking health and safety related duties in a challenging and demanding environment, providing professional support and able to demonstrate improvements made through their engagement.
  • Experience of the application of good industry practice and supporting the management of a range of associated health and safety risks.
  • Experience of supporting and facilitating the completion of risk assessments, including Manual Handling, Work Equipment, CoSHH, etc.
/ A, I
A, I
A, I
Managing people /
  • Not applicable

Technical/work based skills /
  • Competent in the use of personal computers and relevant software applications - Microsoft Office Word, Excel, Outlook, PowerPoint, Microsoft SharePoint 2013 or later versions
/ E
General requirements /
  • The role will require accessing roof and plant areas, reaching and working in high or awkward locations to undertake site inspections.
  • The role will require frequent travel between university campuses and the Exion office.
/ A, I
A, I
Desirable /
  • Experience of participation in the delivery of health and safety inspections.
/ A
  • Any appointment is generally made at the bottom of the salary range for the grade dependent upon experience and previous salary.
  • This is a permanent full-time post.
  • Annual leave entitlements are shown in the table below and increase after 5 years’ service. In addition, to the eight Bank Holidays, there are university discretionary days between Christmas and New Year. All leave, including bank holidays and discretionary days, is pro-rated for part time employees.

Grades / Basic entitlement per year / Grades / After 5 years’ service
1-3 / 23 days / 1-3 / 28 days
4-7 / 25 days / 4-7 / 30 days
8-9 / 27 days / 8-9 / 30 days
  • More information about the department can be found here
  • Read the University’s strategy here2016 - 2021 Strategy.
  • The University has an attractive range of benefits and you can find more information about them on our website.

13 September 2018