MINUTES OF SUTTON ST JAMES PARISH COUNCIL
17th September 2015
Held on Thursday 17th September 2015
COUNCILLORS PRESENT
W Harrison (Chairman): V Campling: J Garbutt: C Griggs:P Kidd: H Neale
IN ATTENDANCE
L Pilcher (Clerk)
County Councillor W Webb: District Councillor M Seymour:
The Police emailed to offered their apologies for not attending, but had sent a report.
A short public forum was held for members of the public to ask questions or make short statements concerning matters to be discussed on the agenda.
8 residents in attendance. There were no questions
Meeting started at 7.30pm
43 / 15 / APOLOGIES FOR ABSENCE and reason givenD Brown, visiting relations, accepted
44 / 15 / DECLARATIONS OF INTERESTS AND CONSIDERATION OF ANY REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Sutton St James Parish Council Code of Conduct for Members and by the Localism Act 2011.
Cllr W Harrison declared interest in Item 5315(g) Village Hall payment
45 / 15 / TO APPROVE THE MINUTES of meeting held on 16th July 2015
PROPOSED by Cllr Griggs SECONDED by Cllr Garbutt AGREED
46 / 15 / PLANNING
a)Ref Number: H20-0689-15
Proposal: Demolition of existing outbuildings and erection of garage/workshop and garden room
Site Location: The Yews Jarvis Gate Sutton St James Spalding
Applicant: Mr & Mrs M Campling
Grid Reference: 540072 318480
DECISION - Due to the insufficient time period allowed the council has been unable to meet formally and agree a corporate response to the planning application.
However available individual councillors have been contacted by me for their views and those who are in a position to comment wish your authority to note there are no objections to the proposal.
b)Ref Number: H20-0733-15
Proposal: Replacement dwelling - re-submission of H20-0104-15
Site Location: PRIORY COTTAGE BROADGATE ROAD SUTTON ST JAMES SPALDING
Applicant: Mr Terry Griffiths
Grid Reference: 537307 316451
DECISION APPROVED
c)Ref Number: H20-0773-15
Proposal: Proposed private stables and manure compound and parking area. Change of use from agricultural to recreation/leisure (equestrian).
Site Location: Bird's Drove Sutton St James Spalding Lincolnshire
Applicant: Mrs Stella Willcox
Grid Reference: 538850 317146
DECISION APPROVED
d)Reference Number: H20-0794-15
Proposal: Proposed agricultural store
Site Location: Charlton House Goochgate Sutton St. James Spalding
Applicant: Mr D Price
Grid Reference: 538038 316692
DECISION APPROVED
47 / 15 / COUNTY COUNCILLORS REPORT
Cllr Webb agreed to continue investigating the highway problems the village is experiencing. Poor road surfaces and misplaced road signs. Clerk to investigate the Horsemoor Drove speed limit sign and report to Highways. The Council thanked Cllr Webb for his support of earlier highway concerns which led to their improvement. Cllr Webb reported the proposals LCC had sent to Government requesting they have more control over some public services.
48 / 15 / DISTRICT COUNCILLORS REPORT
Cllr M Seymour reported the imminent loss of Gedney Hill's last Public House.
There will shortly be published consultation papers for SHDC Local Plan setting out the allocation of housing.
49 / 15 / TO RECEIVE REPORTS FROM OUTSIDE AGENCIES
a)Police
2 reports of Harecoursing in the area
1 incident of theft in the Sutton St Edmund area, Lincs alert message put out
1 incident of a suspicious vehicle, white Renault traffic van driving slowly up and down Broadgate Road, incident happened on the 15/08 but there have been no further reports.
There has been one report of fly tipping in the area, members of the public should report this to Environmental Protection at SHDC, if it is happening at the time please call Police, if there is a registration number gained then this can also be passed to Environmental Protection
b)NHW
There have been reports of harecoursing in the Suttons area, the vehicle is described as a blue Mondeo. Please could all residents be vigilant for any suspicious vehicles in the area and report to Police straight away.
PARENT INFO ALERT – INTERNET SAFETY AND OTHER STUFF!!
As children and teenagers arrive back at school, relationships develop, and social media gets another boost as they start new conversations and access various platforms to uphold their social status!
As a parent this can be quite daunting to keep up with the ever changing world of social media, whether that be by mobile phone or computer based activity.
Here is a brilliant website that you can access and gain up to date information. You can also learn about the current teen speak your teenagers maybe using. (MOOS, P999, and WYRN)parentinfo.org
Worth a browse as very informative, with additional sign posting to other websites that may also be of use for further information
We have had a report of a burglary in Sutton St James overnight. The suspect was seen in the area this morning and he is described as a white male, tall slim build. 20's, hi viz trousers, bright blue jacket and a base ball cap. He was last seen in the Baulkins Drove area. If you have any information which may assist with our enquiry please call in on 101 and quote inc 55 of 15/09/15.
c)Highways
This was dealt with in Item 4715
50 / 15 / PARISH MATTERS
a)Chairman's Report
Contact has been made by a local Spalding Scout group who are looking for a community project as part of their Millenium Hands initiative that would benefit from their help.
They are a group of between 10-20 young people aged between 10-14years and are seeking a project in and around the Spalding area. They would like to make a positive contribution to your organisation. In the past they have undertaken litter picks but in this instance they are looking for something more longer term. They would be able to start in Dec 2015 / Jan 2016.. Clerk to contact M Milchard with the suggestion that they clear the Hoyles Field Car Park.
b)Councillor's Report
It was proposed that further equipment for the Bells Drove Playground be considered at the next meeting.
c)Clerks Report.
- RISK MANAGEMENT POLICY - to consider and agree or amend the LALC recommended Risk Management Policy
PROPOSED by Cllr P Kidd, SECONDED by Cllr C Griggs AGREED - Legal Duty for Automatic Pension Enrolment - letter template for staff.
PROPOSED by Cllr C Griggs, SECONDED by Cllr J Garbutt AGREED - Bag It Bin It
These notices had been laminated by Cllr W Harrison, Cllr P Kidd agreed to distribute them around the village.
Clerk to liaise with Cllr Griggs.
e)Parish Magazine - RECOMMEND a contract be drawn up between the Printer and the Parish Council with payment dates set out and agreed to enable prompt payment of invoices.
It was RESOLVED that a list of payment be furnished to the Council with authority to the Clerk to pay direct on the recommended dates
f)E Garner recognition of service.
Cllr W Harrison knows of a Calligraphy Artist who could undertake to do a certificate and a basket of treats be made to accompany it.
g)Parish Council support for local applications small businessgrants
The owner of the General Stores has requested support from the Council by means of a letter to assist the application of a Rural Gain Grant. AGREED
51 / 15 / CORRESPONDENCE
a)Safeguarding your Community LALC email
NOTED
b)Wash Emergency Plan
NOTED
52 / 15 / PARISH RESPONSIBILITIES
a)Play Areas
Dealt with in Item 5015(b)
b)Allotments - half year invoices prepared and ready for delivery.
NOTED
c)Green Spaces.
Dealt with in Item 5015(d)
d)Hoyles Field.
Nothing to report
e)Grange Farm Solar Trust
Nothing to report
53 / 15 / FINANCE
a)To receive July 2015 Bank Reconciliation
b)Cash Summary July 2015
c)General Ledger Summary July 2015
d)To Receive August 2015 Bank Reconciliation
e)Cash Summary August 2015
f)General Ledger August 2015
g)List of September Payments
h)Budget, current and proposed
AGREED PROPOSED by Cllr P Kidd, SECONDED by Cllr H Neale
54 / 15 / ITEMS OF INTEREST
a)Clerk & Councils Direct
b)LALC Training Events through September
c)Online questionnaire from LCC concerning Adult Care Charges
d)City of Lincoln Monthly Newsletter
e)LALC News
f)British Red Cross First Call
g)Transported Update
h)Radio Tulip Newsletter
NOTED
55 / 15 / ITEMS TO BE INCLUDED ON THE NEXT AGENDA
Equipment for the Bells Drove Playground
List of payment be furnished to the Council with authority to the Clerk to pay direct on the recommended dates
56 / 15 / TO CONFIRM THE DATE OF THE NEXT MEETING scheduled for 15th October 2015
The meeting was declared closed at 9.10pm
Signed ……………………………………… Date 15th October 2015