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MUNICIPALITY OF NORTH CYPRESS-LANGFORD
REGULAR MEETING OF COUNCIL
June 12, 2017 (9:00 a.m.)
The Minutes of the Regular Meeting of the Council of the Municipality of North Cypress-Langford held on Monday, June 12, 2017, at 9:00 a.m. in the Council Chambers of the Municipal Hall with Reeve Bob Adriaansen and Councillors Norm Campbell, Gerond Davidson, Don Hockin, Ray Drayson, Harold Tolton, and Fred Jackson, and Sandra Jones, CAO, present. Also present: Gloria Mott, Reporter
1. Calling Meeting to Order
Res #1 Be It Resolved That the meeting be convened at 9:00 a.m. with Reeve Bob Adriaansen in the Chair.
Moved by: R. Drayson Seconded by: F. Jackson
Carried: X Lost: ___
2. Adoption of Agenda
Res #2 Be It Resolved That the agenda for the regular meeting of June 12, 2017 be adopted as circulated and amended.
Moved by: D. Hockin Seconded by: N. Campbell
Carried: X Lost: ___
3. Adoption of Minutes
Res #3 Be It Resolved That the minutes for the regular meeting of May 8th be adopted as circulated.
Moved by: F. Jackson Seconded by: G. Davidson
Carried: X Lost: ___
4. Delegations/hearings
9:05 a.m. Feldman Roads – Update given, still with the province but in process.
Res #4 Be It Resolved That Council adjourn its regular meeting for the purpose of holding a public hearing regarding applications for variance orders.
Moved by: H. Tolton Seconded by: G. Davidson
Carried: X Lost: ___
9:15 a.m. Variation Order Application V09-17NCL – Paul Adriaansen re NE 32-12-14 WPM
Res #5 Be It Resolved That the public hearing regarding variance orders be adjourned and that the regular meeting of Council resume.
Moved by: N. Campbell Seconded by: F. Jackson
Carried: X Lost: ___
Delegations Cont.’d -
9:30 a.m. Mr.C.Cowell addressed Council regarding a tax notice he received for a small railway property which has never been officially changed over into his name. TaXervice, that looks after tax arrears & sales, had sent the bill for this unpaid property and which includes costs added for their services as well. Mr. Cowell indicated his willingness to pay the tax portion, however not the extra costs. The CAO to look into this before a decision is made by Council.
9:45 a.m. Jonathan Walder of Riverbend Colony Farms updated Council on phase three of their Fibre Optic line project. They have finished laying lines for phase one & two, and phase three will start at the Melbourne vault and continue east along the north side of Carberry Trail, to the edge of the municipality. The final destination of the line is Baker Colony, south of MacGregor. These are sections in a series of legs that will eventually end in Winnipeg. It will provide high-speed internet access to all colonies in the system for education. Mr. Waldner explained the line will be laid four feet below the bottom of the ditch and will be detectable as it will have a metal armoured sheath. Any damage occurring from the work will be Riverbend’s responsibility. Council gave approval for phase three of the project.
5. planning matters
a) Variance Order Decision:
Res #6 Whereas Council has received an application from Paul Adriaansen for variation on the property legally described as NE 32-12-14 WPM, located 1 mile north of Wellwood on Road 82W;
Be it resolved that Council approve a variation from minimum front yard setback for an accessory structure in an “AG-Agricultural General Rural District” of 125 feet to 75 feet adjacent to a Municipal Road, to allow for the construction of a 40’ x 60’ accessory farm storage building.
Moved by: F. Jackson Seconded by: D. Hockin
Carried: X Lost: ___
b) Riverbend Fiber Optic Line – Phase 3
Res #7 Be It Resolved That Council grants permission for Phase 3, which includes a fiber line placed in the north ditch along Carberry Trail beginning at the underground vault at Melbourne Rd junction and continuing until it exits the Municipality 1 mile east of PR 352.
Moved by: G. Davidson Seconded by: H. Tolton
Carried: X Lost: ___
6. Finance and Accounts
Res #8 Be It Resolved That the Financial Statement for May 2017 be referred to Council.
Moved by: G. Davidson Seconded by: R. Drayson
Carried: X Lost: ___
Res #9 Be It Resolved That the accounts, cheque no. 22587 to cheque no. 22706, totaling $329,953.30 and direct deposits be approved for payment.
Moved by: H. Tolton Seconded by: F. Jackson
Carried: X Lost: ___
7. By-laws
a)
8. UNFINISHED BUSINESS
a) Resolutions from May Joint Meeting:
1. EMO Plan
Res #10 Be it resolved that Council accepts the Emergency Measures Plan for 2017 and that the plan be forwarded to Manitoba Emergency Measures for their review.
Moved by: H. Tolton Seconded by: D. Hockin
Carried: X Lost: ___
2. Tourism Westman Invitation
Res #11 Be it resolved that Council authorizes Council, CAO, Sandra Jones, and CDC, Tricia Zander, to attend the Tourism Westman Annual Tribute to Tourism Awards & Gala in Boissevain, MB on June 7, 2017. Costs to include: Tickets - $40 (plus GST)/each & mileage.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: R. Drayson Seconded by: H. Tolton
Carried: X Lost: ___
3. 3rd Annual Potato Truck Pull July 9th, 2017
Res #12 Be it resolved that Council approves to give $600 as a Platinum Sponsor to the 3rd Annual Potato Truck Pull in support of Cancer Care Manitoba.
And Further That sponsorship be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: N. Campbell Seconded by: F. Jackson
Carried: X Lost: ___
4. CPCC Board - Appointment
Res #13 Be It Resolved That Council appoints Tanya Polasek in place of Tracy Deveau to the Carberry Plains Community Centre Rec Board.
Moved by: F. Jackson Seconded by: D. Hockin
Carried: X Lost: ___
5. Cell Phone Policy
Res #14 Be It Resolved That Council accepts the implementation of the Cellular Phones at Work Policy, as written and presented, for the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: G. Davidson Seconded by: R. Drayson
Carried: X Lost: ___
6. MWSA Summer Tour
Res #15 Be It Resolved That Council authorizes Keith Loney to attend the MWSA Summer Tour in Portage la Prairie on July 20 & 21, 2017. Costs to include hotel rate ($94.95), mileage & meals.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: D. Hockin Seconded by: N. Campbell
Carried: X Lost: ___
7. OFC Workshop - June 22, 2017
Res #16 Be it resolved that Council authorizes CAO, Sandra Jones, and Council members:
to attend the Fire Protection Workshop on June 22, 2017 in Brandon, MB. Costs to include mileage.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: H. Tolton Seconded by: R. Drayson
Carried: X Lost: ___
8. Library Magic Show - August 11, 2017
Res #17 Be it resolved that Council supports the Ryan Price Magic Show being held at Carberry/North Cypress-Langford Library on Aug.11, 2017 in the amount of $236.25.
And Further That support be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: N. Campbell Seconded by: H. Tolton
Carried: X Lost: ___
9. General Business
a) Road Signs – Requests from residents for signs (child at play, slow down) – policy to be made re. when & where the signs should be placed. Requests will be referred to the appropriate Councillor.
b) Road 90 Quote
Res #18 Be it resolved that Council accepts the tender by P Baker Backhoe
Services in the amount of $95,360.00 less G.S.T.
Moved by: R. Drayson Seconded by: N. Campbell
Carried: X Lost: ___
c) Manitoba Good Roads Seminar
Res #19 Be it Resolved that Council authorizes Glen Campbell and Kevin Olmstead to attend the MB Good Roads Association Managing & Maintaining Gravel Roads Seminar on June 26 & 27, 2017 in Miami, MB. Costs to include: $300.00/person, mileage & meals.
Moved by: N. Campbell Seconded by: F. Jackson
Carried: X Lost: ___
d) Blasting licensing (David Chandler/Matt Kuyp)
e) RCMP Stats (Neepawa)
f) Road Building Policy – Specifications re. building approaches for policy
g) Update on tender for Road 81 – Quote over budget, project on hold, Council to reexamine work requirements
10. Added to the agenda
a) Change of Command Parade – Tues. July 4, Reeve invited
b) Carberry Parade – Reminder volunteers needed
c) Brookdale Debenture by-law – Debenture added to a tax bill at Province’s request, but bldg. burned down prior to services provided. Council agreed to not add to a tax bill unless going through the Council table for explanation to Province. Letter of apology to be sent, notice cancelled.
d) Dust Control By-law – See above (Brookdale Debenture by-law)
e) Assisted Living – Plan of adding onto Lyons Estate bldg. presented. Council not in support of tax dollars being used for private enterprise, open to a different proposal.
f) Neepawa Recreation Board – Council agreed to sign memo for study of Neepawa recreational facilities for the group’s future planning.
g) Tax Reassessment Impact 2018 – Cost of farmland change in value (+13.7%), farm portion of school tax to raise by 5.9%. Assessment Branch to send a representative as delegation to July Council mtg.
11. Communications
From Subject
Franklin Memorial Hall Request for support (Ref to Langford Rec)
Water Use Licensing TransCanada Pipeline
Water Use Licensing Joe Jakubowski
Association of Manitoba Com Pastures Letter of Support/Resolution
Res #20 Be it resolved that Council supports the Association of Manitoba Community Pastures Inc. pertaining to the long term sustainability of the Langford Community Pasture.
Moved by: G. Davidson Seconded by: R. Drayson
Carried: X Lost: ___
Cypress Planning District Sumner Proposal to Subdivide
Cypress Planning District 2017 Budget/Levy
Water Use Licensing Ferg Whyte & C/T Reynolds
Sig Eiriksson Letter to Brian Pallister
12. Around the table
R. Drayson – Update on water hook-ups
13. IN CAMERA
Res #21 Be It Resolved that Council as a Committee of the Whole move into “In Camera” to discuss personnel matters.
Moved by: R. Drayson Seconded by: H. Tolton
Carried: X Lost: ___
Res #22 Be It Resolved that Council move out of “In Camera”.
Moved by: G. Davidson Seconded by: N. Campbell
Carried: X Lost: ___
Res #23 Be It Resolved that Council hires David Chandler as Public Works Foreman for the Municipality of North Cypress-Langford, effective June 19, 2017, as per the Union Agreement.
Moved by: R. Drayson Seconded by: N. Campbell
Carried: X Lost: ___
14. Adjournment
Res #24 Be It Resolved That the regular meeting of council now adjourns at 11:55 a.m.
Moved by: D. Hockin Seconded by: ______
Carried: ___ Lost: ___
______
Robert Adriaansen Sandra Jones
Reeve CAO