Minutes of the meeting of the Deep River Public Library Board
DATE:Thursday, 10:00AMJanuary 16, 2014
BOARD MEMBERS: STATUS:
Denise Walker Chair On Leave
Betty Van Wagner Acting Chair Present
Lucy Yamazaki Secretary Present
Aliya Ebrahim Present
Phil Davis Present
Gladys Oshier Present
CEO: Tom Wiwcharuk Present
OPERATING COMMITTEE: Jim Walker On leave
1. DECLARATION OF INTEREST:
All board members were canvassed for any conflict of interest.
None were reported.
2. MINUTES OF THE DECEMBER MEETING:
The minutes of the December meeting were reviewed, corrected and
accepted.
Moved: Aliya Second: Gladys
3. BUSINESS ARISING:
2014 Board positions were clarified:
Denise Walker On Leave
Betty Van Wagner Acting Chair
Phil Davis Management Committee Representative
Aliya Ebrahim Library Arts Committee Liaison
Gladys Oshier FOTL Representative
Lucy Yamazaki Secretary
Tom Wiwcharuk Treasurer
Ruth Syme’s replacement as Council Representative is to be appointed on
Wednesday, January 15.
Staff party (held on December 12)volunteers were thanked.
CEO is satisfied with the work done by new janitorial staff. The new
cleaning contract commenced January 2, 2014.
CEO has sent condolences for Ruth Syme’s passing to Town Council.
4. CORRESPONDENCE:Thank you cards for staff party and gift cards from Brenda
and Helen.
5.Librarian’s Report:
Staff have requested a labor-management meeting. All items on the proposed
agenda concern health and safety issues. Our collective agreement states
that we hold two such meetings a year. Issues include fire safety, and
safety issues in the storage room.
Tom also reported that the defibrillator is now in place in the building.
All staff will be trained on its use within the month.
Food for Fines Week will be held February 10-15. All donations will be
given to the Food Bank.
6. Treasurer’s Report:
Tom and Betty reviewed the year end budget to December 31, 2013.
A motion was made to accept the revised 2014 preliminary budget.
Moved: Lucy Second: Aliya
7. FRIENDS OF THE LIBRARY:
Gladys reported that the bridge lessons and WednesdaySocialBridge
brought in $790 for December.
The current bank balance is approximately $24,300.
8. AUDIO REPORT:
The audio report was not available.Brittney will make up a list of new cds
for the board.
Tom, Betty and library staff will handle the audios while Jim is on leave of
absence.
9. Video Report:
The video report was not available.
10. Long Term Planning:
It was suggested that the remaining items in Cut to the Chase – The library
Board’s responsibilities in library governance be suspended until Denise
returns.
11.Date of Next Meeting:
The date of the next meeting is Thursday,February 20, 2014at 10:00AM.
12.ADJOURNMENT:
…………………………………………………………
Elisabeth Van WagnerChair