CHEDDINGTON PARISH COUNCIL
MINUTES OF THE MEETING HELD ON 2nd MARCH 2011
AT 7:45pm IN THE VILLAGE HALL SIDE ROOM
OPEN PUBLIC FORUM
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41/11 ATENDANCE AND APOLOGIES
Attendance:
Cllr R Grant (Chairman) Cllr Ayling
Cllr Poll Cllr D Hall
Cllr Banister Cllr T Richards
Cllr C Fee
S Purnell (Clerk)
DCllr Cashman
6 members of the public.
Apologies:
Ccllr Avril Davies
DCllr Cashman's report was postponed until his arrival at 7.55pm
42/11 DISCLOSURES ON INTERESTS IN ITEMS ON THE AGENDA
None given.
43/11 MINUTES OF THE MEETING ON 2nd FEBRUARY 2011
It was then RESOLVED to approve the minutes of the meeting and to authorise the Chairman to sign as a correct record.
44/11 CLERK’S REPORT ON MATTERS ARISING
24/11 (7) Following public support, the school crossing patrol had received funding for a further three years
24/11 (1) The Clerk would include 'the Great Poppy Weekend' on the April agenda for discussion
26/11 The light on Station Road would be replaced before 11th March
37/11 The Clerk had received an indirect response from Carter Jonas regarding the Croft Meadow planning proposal – due to the negative responses from the District and Parish Council, the application would not be pursued at this time
38/11 Ouzel Landscapes had not yet submitted the mowing schedule for 2011, the Clerk will continue to chase
39/11 Edward Stuart has serviced the school clock utilising the scaffolding there during February
Public forum 1 c) The Clerk had followed up on the progress of the petition submitted by Barkham Close residents in 2010. A response had been sent from BCC to one resident stating that funding was not available to carry out work at this time but the condition of the road would be monitored and should monies become available, the road would be considered.
207/10 d) The orchard plots at the Allotments were now all tenanted
45/11 REPORTS OF DISTRICT AND COUNTY COUNCILLORS
DCllr Cashman reported that Council Tax from April would effectively be the same as in the previous year. The final figure for the development of the Waterside Theatre had come in at £47 million. DCllr Cashman confirmed that the District Council were opposed to HS2 and did not advocate the West Coast mainline scheme. The District Council had voted to spend 100K on opposing the line, 48 Councillors were in favour, 2 abstained.
46/11 CORRESPONDENCE, CONSULTATION DOCUMENTS AND NOTIFICATION OF MEETINGS:
1) Letter from Cheddington Pre-School re funding for new shed – discuss under Finance
2) Pre-School request for Teas on the Green - 7th July 2-5pm (set-up 1-6) - agreed
3) Letter from the Bowls Club to request use of the Pavilion for Gala Days and days prior for preparation:
4) 23rd & 24th July, 9th & 10th July, 23rd & 24th August – agreed, Bowls to check with other Pavilion users
5) Invitation from the Bowls club to 'open sessions' on 22nd May 2-5pm and 26th May from 6pm - noted
6) Letter from Countrywide Grounds Maintenance re unsuccessful tender – inform them of other prices received
7) Email from Village Fete Committee re permission to hold the Village Fete on The Green, Sat 9th July and request to serve alcohol with the appropriate licence - agreed
8) Invitation to summit meeting to discuss the Government's consultation on HS2, Friday 15th April, 2-4pm, Oculus – agree at April meeting
9) Village bulk refuse collection service – 19th April, 7th September, 8 November 12-3.30pm, forecourt Barkham Close – include in newsletter
10) Invitation for the Chairman to attend Vale of Aylesbury Scout District's St George's Day Parade, Sunday 27th March, St George's Church – RAF Halton 2.45pm - noted
47/11 REPORTS FROM OUTSIDE ORGANISATIONS
Nothing to report.
48/11 REPORTS FROM WORKING GROUPS
Local Area Forum – Police budgets were not being cut this year, Wing South would receive one extra PCSO. Cllr Richards agreed to attend the Cycletta meeting on 17th March (cycling event for charity involving 5000 cyclists riding through local villages including Cheddington). The Clerk would request details.
Finance – the budget for 2010/11 had been reviewed. Year to date figures were in line with the expected budget.
49/11 COMMUNITY SPEED WATCH REPORT
There was nothing to report.
50/11 YOUTH COUNTIL INVOLVEMENT IN PARISH COUNCIL MEETINGS
Cllr Ayling reported that Youth for Christ, who had recently organised a free event for Youth 4 Youth, offered to help set up a new Youth Council. There is to be further discussion on 5th April at Youth 4 Youth.
51/11 REPLACE EXISTING LIGHTS AT VILLAGE HALL
Discussion was held regarding the lamp in the Village Hall car park which has suffered several breakages. It was agreed to investigate costs to replace the existing lamp with an LED one, claimed to be vandal resistant. The Clerk was asked to request pricing for a Marlin 1000 LED street light from Eon and also to request that the lamp removed from the Village Hall be used to replace the broken lamp on Station Road.
52/11 RESULTS OF SURVEYS – FEBRUARY 2011
a) Homes for the Rural Elderly Survey – 61 responses had been received in favour of providing some housing for the elderly in Cheddington. The Parish Council agree that this would constitute a mandate for progressing further. The Clerk was asked to contact Jean Fox at Community Impact Bucks with regard to taking forward a rural exception scheme. Results to be published in the April newsletter.
b) Speed Calming Survey – 80 responses had been received, 30 were in favour of the proposed plans, 47 were against. Councillors were surprised and disappointed by the lack of response to a problem believed to be a high priority to residents. Council concluded from the results that these proposals were not supported and agree to put them on hold for twelve months. The Clerk was asked to publish the results in the newsletter.
53/11 SOCIAL MEDIA
Cllr Richards presented findings of research into 'Twitter' as a communications tool for Cheddington PC. It was agreed to register 'CheddingtonPC' with Twitter for potential use in the future.
54/11 RECEIVE PAVILION UPDATE
The Clerk and Chairman provided an update on the restoration of the Pavilion following water damage due to a burst water pipe. Work was due to be completed on 4th March. On a recent visit to the Pavilion it was noticed that one of the roof panels had cracked and guttering was in need of repair. The Clerk would obtain a quote for repairing both.
55/11 AGREE PLANS FOR OFFICIAL OPENING OF THE FOOTPATH TO COOKS WHARF-2/5/11
The guest list was reviewed and agreed. The invitation was approved and would be sent to those on the list. The Scout Group had agreed to provide refreshments. The Clerk would place an invitation in the April newsletter to invite all villagers to attend. Cllr Banister proposed that prize money previously awarded to the Council be used to fund a glass of wine per guest and this was seconded by Cllr Fee. Bucks County Council were writing a press release on the completion of the path and had asked the Clerk for a quote. The Clerk would liaise with the Chairman.
56/11 ANNUAL PARISH ASSEMBLY
The Agenda was approved and signed by the Chairman.
57/11 DEEDS AND LAND REGISTERING
To be carried forward to the April agenda.
58/11 PARISH PLAN UPDATE
Cllr Grant presented information for the development of the 2011 Parish Plan. The Parish Council would be discussing housing growth as part of the plan. It was agreed to adopt the ideas presented and carry these forward for discussion at future meetings. Cllr Grant would compile a schedule of discussion points for presentation at the April meeting.
59/11 Planning Matters
a) To note planning applications:
10/00062/APP – 7 Leeches Way, single storey front extension
11/00185/ADP – The Old Ministry Site, Cheddington Lane, approval of reserved matter pursuant to outline permission 10/00524/ADP, industrial units Block B only
11/20000/AWD – Greatmoor Farm, energy from waste facility at Calvert
b) To note decision:
10/02566/APP – 7 Paines Orchard, single storey rear and side extension-permitted
60/11 FINANCIAL MATTERS
a) Request from Cheddington Pre-School to use £350 for new shed (agreed February) for an outdoor learning environment instead - agreed
b) To agree response to request from BCC re COMMA funding – the cost of footpath works had come in under budget by £10,000. Based on these new figures, Bucks County Council had requested the return of either Local Priorities or transportation funding to assist another parish. The decision would be determined by the response from COMMA who were due to issue the final 20% of their funding this month. Three outcomes were discussed and agreed:-
1) If COMMA issue the final 20%, £5K local priorities funding will be returned
2) If COMMA do not issue the final 20% no money will be returned
3) If COMMA request some money already awarded to be returned, Council will review
c) Agree payments in accordance with financial report (Appendix 1) – agreed – the Clerk was asked to write to the Town Lands Trust to request 50% towards the cost of the clock repair.
61/11 REPORT ON URGENT MATTERS
Information had been received on a consultation being carried out by London Midland proposing to close the ticket office at Cheddington Station in June. The Clerk was asked to write and oppose the closure.
621/11 DATE OF NEXT MEETING
The next Meeting of the Parish Council will take place on Wednesday 6th April 2011, 7.45 pm in the Village Hall side room. There being no further business the Chairman closed the meeting at 9.50pm.
Signed: Rob Grant Date:
Chairman
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