Post – Mtg Paper
SMG 6 Nov 2013
Item 2.2 refers
Note this paper be presented again at new SEMG mtg 5 March 2014
2012/13 utilisation of teaching space: summary report
Contents
1.Introduction
2.Reference Data
2.1 Student data
2.2 Location data
2.3 Booking data
3.Utilisation criteria
3.1 Data range
3.2 Calculation method
4.General teaching space
4.1 General teaching space – centrally managed
4.1.1 General teaching by capacity range – centrally managed
4.2 General teaching space – locally managed
4.2.1 General teaching by capacity range – locally managed
4.3 General teaching space – central & local
4.3.1 General teaching space by capacity range – central & local
5.Specialist/other teaching space
5.1 Specialist/other – centrally managed
5.2 Specialist/other – locally managed
6.Student study space
7.Centrally managed meeting space
8.Training Rooms
9.Planned vs Actual utilisation
9.1 Planned vs Actual 12/13
10.Utilisation by teaching slot
10.1 Utilisation by teaching slot 12/13
1.Introduction
2012/13 is the first academic year for which the University’s new timetabling system (Scientia Enterprise) can produce a full range of utilisation report and analysis on the University’s teaching space, as well as a selection of non-teaching spaces, thereby generating a range of data analysis to contribute to the University’s estate-based strategies. The intention is for this to be the first of a succession of ‘end-of-year’ summary reports, enabling the University to compare year-on-year statistics and identify emerging trends.
Although the University has always produced utilisation statistics, and mapped year-on year trends, these were compiled against a smaller pool of rooms and were restricted to physical surveys capturing data from a ‘snapshot’ point in time. New systems enable the generation of statistics relating to ‘planned’ usage (see section 3) which enables analysis across a larger pool of rooms and also creates the opportunity to generate comparison against utilisation returns from physically surveyed space.
There is an expectation that data quality in relation to locally-managed specialist space will improve during 13/14, therefore 12/13 figures presented in this category carry this caveat, but it is important that this category of space is included and analysed on an on-going basis.
As this is the first such report, there is an expectation that it will evolve and adapt to strategies and trends, although care will be taken to ensure key reference data and utilisation categories remain consistent to enable effective year-on-year comparison.
2.Reference Data
This section relates to key data, at institutional level, that will act as a reference point for all statistics generated for 12/13 and all future academic years.
2.1 Student data
Confirmed student numbers for 12/13 (source: SASG):
Humanities and Social Science / Medicine and Vet Medicine / Science and Engineering / TotalUndergraduate / 13,786 / 2,567 / 5,324 / 21,677
Taught Postgraduate / 4,456 / 1,215 / 853 / 6,524
Research Postgraduate / 2,002 / 1,036 / 1,629 / 4,667
All levels of study / 20,244 / 4,818 / 7,806 / 32,868
2.2 Location data
Confirmed location data for inclusion in 12/13 utilisation analysis:
No. of rooms / Capacity / SqmCentrally managed rooms / 177 / 12,975 / 14,789
Locally managed rooms / 537 / 15,274 / 40,929*
Study Space / 27 / 113 / 294
Total / 741 / 28,362 / 56,012
*- a number of local spaces do not yet carry confirmed Sqm figures in Scientia Enterprise.
2.3 Booking data
Confirmed total of bookings recorded in Scientia Enterprise 12/13 booking database. It should be noted that this database spanned a 65 week booking period (May 2012 – Aug 2013) with future booking database spanning a 52 week booking period (Aug-July):
Activity Type / Booking totalCore academic activities / 13,282
Web Room Bookings (staff) / 45,330
Web Room Bookings (student) / 16,995
Other bookings / 4,697
Total bookings / 80,304
3.Utilisation criteria
Confirmation of criteria used to identify and calculate levels of utilisation.
3.1 Data range
The utilisation data is calculated using the following parameters:
- Mon –Tues & Thu-Fri, 09.00-18.00
- Weds 09.00-13.00
- Mon – Fri, 09:00-18:00 for Student Study Space
- Mon –Fri, 09:00-17:00 for Meeting Space
- Full 11 week teaching semester is included unless otherwise stated
- Utilisation is for ‘planned’ utilisation; i.e. all data drawn from the central timetabling/booking system unless otherwise stated
- Planned vs Actual data will relate to the particular week during which a physical survey was undertaken
3.2 Calculation method
The represented figures are calculated using the following methodology:
•Frequency: The number of hours, within the designated timeframe, that a room is booked
•Occupancy: The number of seats occupied, in relation to the room’s capacity, during each booked hour
•Utilisation: A calculation of Frequency and Occupancy (Freq x Occ/100) to determine overall utilisation
•Red, Amber, Green (RAG): is an SMG agreed threshold for levels of utilisation, these are:
High: 70–100% for Freq/Occ, 50 – 100% for UtilMedium: 50-69.99% for Freq/Occ, 25.49.99% for Util
Low: 0-49.99% for Freq/Occ, 0-24.99% for Util
4.General teaching space
‘General Teaching’ is the generic category used to describe all standard teaching space that comprises a variety of table and/or chairs layout. Lecture theatres are also included in this category.
4.1 General teaching space – centrally managed
No. of rooms / Capacity / Sqm156 / 9,995 / 11,220
Central General Teaching Locations - 2012/13
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
Semester 1 / 67.16% / 74.39% / 50.62%
Semester 2 / 65.61% / 73.48% / 48.24%
KB General Teaching Locations - 2012/13
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
Semester 1 / 53.28% / 64.30% / 34.28%
Semester 2 / 52.48% / 63.94% / 33.97%
All General Teaching Locations - 2012/13
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
Semester 1 / 60.22% / 69.35% / 42.45%
Semester 2 / 59.04% / 68.71% / 41.11%
4.1.1 General teaching by capacity range – centrally managed
Indicates relative usage across ‘small’, ‘medium’ and ‘large’ categories, enabling analysis to determine appropriate capacity ranges for teaching space. Analysis is separated by Central and KB teaching zones, as it enables a broadly indicative comparison between Arts and Science teaching.
Capacity range / No. of rooms / Capacity / Sqm1-20 / 59 / 941 / 1,747
21-84 / 65 / 2,783 / 4,010
85+ / 32 / 6,271 / 5,463
Central General Teaching Locations, by capacity - 2012/13 Sem 1
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
1-20 / 66.01% / 83.03% / 54.01%
21-84 / 67.57% / 69.48% / 46.95%
85+ / 69.24% / 64.13% / 44.40%
KB General Teaching Locations, by capacity - 2012/13 Sem 1
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
1-20 / 40.04% / 68.68% / 27.50%
21-84 / 48.25% / 64.14% / 30.95%
85+ / 66.61% / 58.43% / 38.92%
Central General Teaching Locations, by capacity - 2012/13 Sem 2
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
1-20 / 62.69% / 83.39% / 52.28%
21-84 / 69.24% / 68.17% / 47.20%
85+ / 63.39% / 60.75% / 38.51%
KB General Teaching Locations, by capacity - 2012/13 Sem 2
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
1-20 / 49.42% / 65.48% / 32.36%
21-84 / 47.39% / 64.11% / 30.38%
85+ / 58.80% / 59.48% / 34.97%
All General Teaching Locations, by capacity - 2012/13 Sem 1
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
1-20 / 53.03% / 75.85% / 40.76%
21-84 / 57.91% / 66.81% / 38.95%
85+ / 67.92% / 61.28% / 41.66%
All General Teaching Locations, by capacity - 2012/13 Sem 2
Utilisation Statistics
Centrally allocated rooms / Frequency / Occupancy / Utilisation
1-20 / 56.05% / 74.44% / 42.32%
21-84 / 58.31% / 66.14% / 38.79%
85+ / 61.10% / 60.11% / 36.74%
4.2 General teaching space – locally managed
Covers the same category of space outlined in Section 4, but focuses on space managed locally via School ‘Gatekeepers’. Figures are represented by School, as opposed to the zone-based statistics for centrally-managed general teaching space.
MVM Schools and Schools with no space in this category are not represented in these statistics
No. of rooms / Capacity / Sqm249 / 8,300 / 14,687
School-Managed General Teaching Locations - Semester 1
Utilisation Statistics
School/Unit / Frequency / Occupancy / Utilisation
Biology / 37.62% / 65.52% / 24.65%
Business School / 58.89% / 64.02% / 37.57%
Chemistry / 23.04% / 92.37% / 21.28%
Divinity / 47.39% / 68.36% / 30.30%
ECA / 25.31% / 47.58% / 15.37%
Economics / 18.66% / 71.41% / 12.90%
Education / 42.32% / 72.17% / 30.64%
Engineering / 29.04% / 74.96% / 21.77%
Geosciences / 29.03% / 60.02% / 17.42%
HCA / 30.68% / 69.55% / 21.38%
Health and Social Science / 38.57% / 78.39% / 29.10%
Law / 40.49% / 75.76% / 30.58%
LLC / 36.07% / 66.56% / 25.00%
Mathematics / 21.39% / 49.27% / 10.54%
Physics / 12.50% / 66.67% / 8.33%
PPLS / 28.46% / 75.84% / 21.54%
SPS / 36.82% / 70.75% / 23.49%
School-Managed General Teaching Locations - Semester 2
Utilisation Statistics
School/Unit / Frequency / Occupancy / Utilisation
Biology / 31.14% / 61.83% / 19.25%
Business School / 50.20% / 54.53% / 27.34%
Chemistry / 26.67% / 92.18% / 24.58%
Divinity / 47.24% / 64.70% / 27.94%
ECA / 49.63% / 45.50% / 28.14%
Economics / 29.26% / 69.41% / 19.45%
Education / 36.77% / 66.94% / 24.90%
Engineering / 38.83% / 73.65% / 28.60%
Geosciences / 32.53% / 58.30% / 18.96%
HCA / 37.28% / 67.24% / 24.65%
Health and Social Science / 34.61% / 67.16% / 25.39%
Law / 38.28% / 70.83% / 28.62%
LLC / 35.53% / 66.93% / 23.65%
Mathematics / 13.21% / 22.78% / 3.01%
Physics / 18.86% / 71.03% / 13.39%
PPLS / 38.93% / 75.53% / 30.38%
SPS / 60.08% / 64.60% / 39.55%
4.2.1 General teaching by capacity range – locally managed
As section 4.1.1, but School-based and only includes Schools with space relevant to the capacity bands identified.
Capacity range / No. of rooms / Capacity / Sqm1-20 / 112 / 1,504 / 3,069
21-84 / 125 / 4,973 / 9,252
85+ / 12 / 1,823 / 2,366
School-Managed General Teaching Locations, by capacity - Sem 1
Utilisation Statistics
School-Managed / Frequency / Occupancy / Utilisation
1-20 / 33.37% / 70.75% / 23.19%
21-84 / 37.61% / 64.08% / 24.00%
85+ / 42.66% / 51.78% / 23.83%
School-Managed General Teaching Locations, by capacity - Sem 2
Utilisation Statistics
School-Managed / Frequency / Occupancy / Utilisation
1-20 / 36.50% / 70.29% / 25.01%
21-84 / 40.76% / 55.43% / 24.80%
85+ / 43.95% / 62.32% / 23.76%
4.3 General teaching space – central & local
Compares the general teaching utilisation levels between central space (contained in section 4.1) and local space (contained in section 4.2)
No. of rooms / Capacity / Sqm405 / 18,295 / 25,907
All General Teaching Locations - Semester 1 2012/13
Utilisation Statistics
General teaching rooms / Frequency / Occupancy / Utilisation
Centrally managed / 60.22% / 69.35% / 42.45%
Locally Managed / 32.72% / 68.78% / 22.46%
Overall / 46.47% / 69.06% / 32.46%
All General Teaching Locations - Semester 2 2012/13
Utilisation Statistics
General teaching rooms / Frequency / Occupancy / Utilisation
Centrally managed / 59.04% / 68.71% / 41.11%
Locally managed / 36.41% / 64.30% / 23.99%
Overall / 47.73% / 66.51% / 32.55%
4.3.1 General teaching space by capacity range – central & local
Compares the general teaching utilisation levels between central space (contained in section 4.1.1) and local space (contained in section 4.2.1) by capacity range
Capacity range / No. of rooms / Capacity / Sqm1-20 / 171 / 2,445 / 4,816
21-84 / 190 / 7,756 / 13,262
85+ / 44 / 8,094 / 7,829
All General Teaching Locations, by capacity - 2012/13 Sem 1
Utilisation Statistics - centrally allocated / Utilisation Statistics - locally allocated
Capacity / Frequency / Occupancy / Utilisation / Frequency / Occupancy / Utilisation
1-20 / 53.03% / 75.85% / 40.76% / 33.37% / 70.75% / 23.19%
21-84 / 57.91% / 66.81% / 38.95% / 37.61% / 64.08% / 24.00%
85+ / 67.92% / 61.28% / 41.66% / 42.66% / 51.78% / 23.83%
All General Teaching Locations, by capacity - 2012/13 Sem 2
Utilisation Statistics - centrally allocated / Utilisation Statistics - locally allocated
Capacity / Frequency / Occupancy / Utilisation / Frequency / Occupancy / Utilisation
1-20 / 56.05% / 74.44% / 42.32% / 36.50% / 70.29% / 25.01%
21-84 / 58.31% / 66.14% / 38.79% / 40.76% / 55.43% / 24.80%
85+ / 61.10% / 60.11% / 36.74% / 43.95% / 62.32% / 23.76%
5.Specialist/other teaching space
This category contains all types of space used for teaching that are not labelled as ‘General Teaching’. This will include all types of laboratory and studio space and all other spaces that do not conform to a standard layout; have specialist use; and would normally be managed at local level.
It should be noted that, during this first full academic year of timetabling in the new system, some Schools have struggled to find the most effective method of recording accurate specialist space usage. It is felt this has contributed to some very low recorded usage. There is an expectation that this data will continue to improve in future academic years.
No. of rooms / Capacity / Sqm314 / 9,777 / 29,157*
*- a number of local spaces do not yet carry confirmed Sqm figures in Scientia Enterprise.
5.1 Specialist/other – centrally managed
The only centrally managed teaching space that falls into this category are Teaching Studios, with a number of such studios across both main teaching zones
No. of rooms / Capacity / Sqm7 / 288 / 728
Central Managed Teaching Studios - 2012/13
Utilisation Statistics
School/Unit / Frequency / Occupancy / Utilisation
Semester 1 / 67.02% / 74.08% / 50.31%
Semester 2 / 65.27% / 72.82% / 47.64%
5.2 Specialist/other – locally managed
This section provides a breakdown of specialist teaching space utilisation by School. Only Schools managing space in this category are included.
No. of rooms / Capacity / Sqm307 / 9,489 / 28,429*
*- a number of local spaces do not yet carry confirmed Sqm figures in Scientia Enterprise.
School Managed Specialist Teaching Locations - 2012/13 Sem 1Utilisation Statistics
School/Unit / Frequency / Occupancy / Utilisation
Biology / 24.48% / 71.45% / 17.28%
Business School / 33.75% / 86.71% / 29.32%
Chemistry / 35.18% / 77.20% / 27.16%
ECA / 24.08% / 49.78% / 15.30%
Education / 23.87% / 65.38% / 16.48%
Engineering / 10.48% / 44.94% / 4.39%
Geosciences / 14.82% / 48.64% / 7.20%
HCA / 13.86% / 25.82% / 7.06%
Informatics / 0.66% / 2.43% / 0.00%
LLC / 38.41% / 62.34% / 25.22%
Mathematics / 18.52% / 46.49% / 8.61%
Physics / 4.02% / 12.50% / 1.00%
PPLS / 46.53% / 81.05% / 38.35%
Overall / 22.21% / 51.90% / 15.18%
School Managed Specialist Teaching Locations - 2012/13 Sem 2
Utilisation Statistics
School/Unit / Frequency / Occupancy / Utilisation
Biology / 31.50% / 79.73% / 25.11%
Business School / 39.60% / 67.36% / 26.67%
Chemistry / 21.18% / 45.96% / 9.73%
ECA / 67.50% / 50.00% / 33.75%
Education / 25.32% / 52.13% / 15.43%
Engineering / 25.68% / 48.51% / 12.46%
Geosciences / 11.66% / 51.16% / 5.96%
HCA / 25.00% / 46.39% / 17.82%
Informatics / 0.26% / 1.46% / 0.00%
LLC / 42.08% / 70.55% / 31.07%
Mathematics / 11.25% / 47.73% / 5.37%
Physics / 6.46% / 15.85% / 1.00%
PPLS / 46.53% / 81.05% / 38.35%
Overall / 27.23% / 50.61% / 17.13%
6.Student study space
The 12/13 booking database contained 17 spaces designated as student ‘Group Study’ spaces. Although students can make study space bookings in a range of centrally-managed teaching spaces (bookings which are included in the analysis for central teaching space) these 17 spaces are dedicated to this purpose.
As these spaces do not conform to the constraints of the teaching week; Wednesday pm is included in the analysis represented here, thereby creating an analysis period of: Mon- Fri, 09:00-18:00
No. of rooms / Capacity / Sqm17 / 117 / 452
Student Study Space - Semester 1
Utilisation Statistics
Room / Zone / Capacity / Frequency / Occupancy / Utilisation
3.3214 / JCMB / 10 / 51.62% / 62.09% / 32.05%
3.3215 / JCMB / 10 / 45.45% / 68.73% / 31.24%
3.3216 / JCMB / 10 / 48.08% / 69.16% / 33.25%
Group Study Room 1 / Noreen & Kenneth Murray Library / 6 / 52.63% / 80.52% / 42.37%
Group Study Room 1. / Darwin Library / 6 / 26.77% / 79.18% / 21.20%
Group Study Room 2 / Noreen & Kenneth Murray Library / 6 / 47.78% / 79.49% / 37.98%
Group Study Room 2. / Darwin Library / 6 / 21.21% / 77.62% / 16.46%
Group Study Room 3 / Noreen & Kenneth Murray Library / 6 / 44.04% / 79.43% / 34.98%
Group Study Room 3. / Darwin Library / 6 / 13.13% / 71.28% / 9.36%
Group Study Room 4 / Noreen & Kenneth Murray Library / 5 / 52.42% / 96.92% / 50.81%
Group Study Room 4. / Darwin Library / 6 / 23.33% / 40.62% / 9.48%
Group Study Room 5 / Darwin Library / 6 / 14.55% / 74.07% / 10.77%
The Godden Room / Noreen & Kenneth Murray Library / 6 / 53.54% / 80.44% / 43.06%
Group Study Room 6 / Noreen & Kenneth Murray Library / 6 / 59.19% / 81.20% / 48.06%
Group Study Room 7 / Noreen & Kenneth Murray Library / 6 / 51.92% / 80.87% / 41.99%
Room 2:1 / Dalhousie Land / 8 / 43.23% / 61.30% / 26.50%
Room 2:2 / Dalhousie Land / 8 / 39.19% / 60.95% / 23.89%
Overall / 40.48% / 73.17% / 30.20%
Student Study Space - Semester 2
Utilisation Statistics
Room / Zone / Capacity / Frequency / Occupancy / Utilisation
3.3214 / JCMB / 10 / 65.86% / 65.46% / 43.11%
3.3215 / JCMB / 10 / 61.82% / 60.98% / 37.70%
3.3216 / JCMB / 10 / 53.43% / 65.73% / 35.12%
Group Study Room 1 / Noreen & Kenneth Murray Library / 6 / 62.73% / 83.52% / 52.39%
Group Study Room 1. / Darwin Library / 6 / 39.29% / 79.39% / 31.20%
Group Study Room 2 / Noreen & Kenneth Murray Library / 6 / 57.78% / 81.09% / 46.85%
Group Study Room 2. / Darwin Library / 6 / 31.92% / 77.85% / 24.85%
Group Study Room 3 / Noreen & Kenneth Murray Library / 6 / 57.68% / 80.41% / 46.38%
Group Study Room 3. / Darwin Library / 6 / 31.92% / 70.36% / 22.46%
Group Study Room 4 / Noreen & Kenneth Murray Library / 5 / 67.17% / 92.18% / 61.92%
Group Study Room 4. / Darwin Library / 6 / 42.02% / 66.99% / 28.15%
Group Study Room 5 / Darwin Library / 6 / 35.96% / 67.98% / 24.44%
The Godden Room / Noreen & Kenneth Murray Library / 6 / 70.00% / 76.41% / 53.48%
Group Study Room 6 / Noreen & Kenneth Murray Library / 6 / 62.12% / 79.41% / 49.33%
Group Study Room 7 / Noreen & Kenneth Murray Library / 6 / 66.26% / 78.46% / 51.99%
Room 2:1 / Dalhousie Land / 8 / 51.92% / 47.13% / 24.47%
Room 2:2 / Dalhousie Land / 8 / 49.90% / 55.09% / 27.49%
Overall / 53.40% / 72.26% / 38.90%
7.Centrally managed meeting space
There are a number of centrally bookable meeting spaces in the University, although those situated in Old College (Raeburn, Lee etc) are not yet recorded within central timetabling. Analysis contained here focuses on the nine meeting spaces that are recorded.
As meeting space does not conform to teaching week constraints, this analysis includes Wednesday pm. As meeting space is generally used in conjunction with the business day, analysis is constrained to cover the period 09:00-17:00
No. of rooms / Capacity / Sqm9 / 215 / 587
Meeting rooms Semester 1
Utilisation Statistics
Room / Zone / Capacity / Frequency / Occupancy / Utilisation
Cheviot Room / Charles Stewart House / 12 / 63.07% / 62.06% / 39.14%
Cuillin Room / Charles Stewart House / 26 / 75.11% / 68.47% / 51.43%
Ochil Room / Charles Stewart House / 16 / 67.39% / 60.43% / 40.72%
Torridon Room / Charles Stewart House / 20 / 64.09% / 72.36% / 46.37%
Conference Room / David Hume Tower / 50 / 51.48% / 72.84% / 27.20%
1.07 Meeting Room / Library, George Sq / 25 / 80.22% / 81.25% / 65.18%
1.09 Meeting Room / Library, George Sq / 22 / 69.55% / 70.92% / 49.32%
1.11 Meeting Room / Library, George Sq / 20 / 75.00% / 84.80% / 63.60%
McEwan Hall Reception Room / McEwan Hall / 24 / 66.93% / 91.04% / 60.94%
Overall / 68.09% / 73.80% / 49.32%
Meeting rooms Semester 2
Utilisation Statistics
Room / Zone / Capacity / Frequency / Occupancy / Utilisation
Cheviot Room / Charles Stewart House / 12 / 66.02% / 57.77% / 38.14%
Cuillin Room / Charles Stewart House / 26 / 65.57% / 58.46% / 38.33%
Ochil Room / Charles Stewart House / 16 / 68.64% / 61.04% / 41.90%
Torridon Room / Charles Stewart House / 20 / 71.25% / 68.43% / 48.76%
Conference Room / David Hume Tower / 50 / 46.48% / 60.00% / 27.89%
1.07 Meeting Room / Library, George Sq / 25 / 78.07% / 71.17% / 49.01%
1.09 Meeting Room / Library, George Sq / 22 / 60.91% / 68.81% / 41.91%
1.11 Meeting Room / Library, George Sq / 20 / 68.75% / 80.36% / 33.82%
McEwan Hall Reception Room / McEwan Hall / 24 / 38.41% / 80.99% / 31.11%
Overall / 62.68% / 67.45% / 38.99%
8.Training Rooms
The meeting suite situated in the Main Library also contains a number of computer training labs. Although these are primarily used for IS training purposes, other departments can use them subject to an internal re-charge process.
In line with the principles applied to central meeting space, the analysis is confined to weekday business hours: Mon-Fri, 09:00-17:00
No. of rooms / Capacity / Sqm3 / 45 / 188
Library IS Training Rooms - Semester 1
Utilisation Statistics
Room / Zone / Capacity / Frequency / Occupancy / Utilisation
1.08 Training Room / Library, George Sq / 15 / 35.68% / 87.58% / 31.25%
1.10 Training Room / Library, George Sq / 12 / 38.30% / 80.46% / 30.81%
1.12 Training Room / Library, George Sq / 18 / 49.43% / 81.37% / 40.22%
Overall / 41.14% / 83.14% / 34.10%
Library IS Training Rooms - Semester 2
Utilisation Statistics
Room / Zone / Capacity / Frequency / Occupancy / Utilisation
1.08 Training Room / Library, George Sq / 15 / 43.52% / 83.81% / 36.48%
1.10 Training Room / Library, George Sq / 12 / 47.50% / 79.80% / 37.91%
1.12 Training Room / Library, George Sq / 18 / 40.57% / 82.79% / 33.59%
Overall / 43.86% / 82.14% / 35.99%
9.Planned vs Actual utilisation
The University periodically (during every academic year) conduct a physical survey of teaching space to check frequency of use and occupancy levels. This approach generates usage from an ‘actual’ perspective, rather than the more commonly recorded ‘planned’ perspective.
Due to the resource intensive nature of this exercise, these statistics are generated across a single teaching week, rather than the full 11 week teaching semester used to calculate ‘planned’ usage. For the purposes of accurate comparison, ‘planned’ data is generated for the equivalent single week.
9.1 Planned vs Actual 12/13
Semester 1, wk 6 (w/c 05/11/12) saw physical surveys conducted in two key strategic teaching buildings: David Hume Tower (DHT) and James Clerk Maxwell Building (JCMB). ‘Planned’ utilisation statistics were generated for the same period for comparison.
Actual vs Planned - Semester 1Actual Utilisation - Sem 1, wk6 / Planned Utilisation - Sem 1, Wk6
Frequency / Occupancy / Utilisation / Frequency / Occupancy / Utilisation
JCMB / 29.15% / 45.40% / 13.23% / 42.71% / 63.96% / 29.64%
DHT / 59.58% / 49.73% / 29.62% / 71.76% / 72.45% / 51.99%
Overall / 44.37% / 47.57% / 21.43% / 57.24% / 68.20% / 40.82%
10.Utilisation by teaching slot
Analysis was conducted against each designated teaching hour, including Weds pm, to establish patterns of peak demand and popularity across the week. This analysis focuses solely on the Frequency of use, which directly reflects the demand for space, and the analysis represents centrally-managed teaching space only.
10.1 Utilisation by teaching slot 12/13
In order to establish comprehensive usage/demand patterns, this analysis represents usage across both teaching semesters during 2012/13.
To ensure concise representation of this extensive data, these tables have been inserted in ‘picture’ format (please turn to page 20)
Scott Rosie
Head of Timetabling Services
December 2013
12/13 utilisation summary Page 1 of 22 December2013