IAEG/AEG 2018 San Francisco
Planning Committee Meeting
December 12, 2017
1pm Pacific
Attendees:
Co-Chairs
X Sarah Kalika
Coralie Wilhite
Gary Luce
Committee
X Abdul Shakoor (Papers, Technical Sessions)
Alice Tepel (Guest Tours)
Anne Rosinski (CGS)
Bill Godwin (Technical Sessions, AEG Secretary)
X Bill McCormick (Alcatraz Wednesday, Sonoma County Weekend)
Bill Yu
Bob Tepel (Professional Ethics Symposium)
Bruce Hilton (EWB Symposium)
Brian Greene (Dams Symposium)
Byron Anderson (Short Courses)
X Chase White (Field Courses)
Christina Villaneuve (Short Courses, AEG News Editor)
X Cindy Pridmore (K-12 Teacher Workshop)
Courtney Johnson (Exhibitors / Sponsors)
X Cynthia Palomares (AEG Treasurer)
Dale Andrews (AEG Past President)
Dave Fenster (AEG Vice President)
Dick Gray
Drew Kennedy (Field Courses)
Garry Maurath
Greg Hempen (AEG President 2018)
X Heather Clark (AEG Meetings Manager)
Hilary Whitney (Napa Field Course – Wednesday)
Ike Isaacson (Tunnels Symposium)
Jean-Louis Briaud (FED IGS)
Jeff Keaton
John Clague
Julien Waeber (Melanges Trip & Symposium)
Kami Gardella
X Karen Smith (Technical Editor- Papers)
X Kerry Cato (Papers, Technical Sessions)
Linda Upp (Guest Tours)
Lindsay Swain (Groundwater Symposium)
Maggie Parks
Maria Lorca (Visa Coordinator)
X Mark Bailey (NOA Symposium)
Marty Goff
X Michelle Sneed (Land Subsidence Symposium)
Mike Hughes
Michael Piepenburg (Tunnels Symposium)
X Morley Beckman (Short Courses, Special Event, U-40)
Nate Saraceno (Guidebook App)
Clayton Johnson (Guidebook App population)
Paul Headland (Tunnels Symposium)
Peter Holland (Yosemite Weekend Trip)
Rex Upp
Scott Burns (IAEG President)
Sevin Bilir (Proposed Climate Change Symposium?)
X Stephanie Kline-Tissi (SYPSC event / Young at Heart co-chair)
X Thomas Oommen (UAV / Lidar Symposium)
Tom Barry
AEG Headquarters
X Denise Brosie
Yolanda Natividad
Planning Committee Positions:
Co-Chairs / Sarah KalikaGary Luce (also finance)
Coralie Wilhite (also field courses)
Field Courses / Weekend & Wednesday Tour Chairs: Chase White, Drew Kennedy, Coralie Wilhite (transportation coordinator)
Finance / Gary Luce
Publicity / Nate Saraceno, Maggie Parks, Courtney Johnson, Heather Clark,
Sponsors / Courtney Johnson, Heather Clark
Short Courses / Morley Beckman, Byron Anderson, Chrissey Villeneuve
Courses Confirmed:
Ronald Bell- geoDRONEology
Bill Deutsch-Groundwater Geochemistry
???? Skip Watts & Ben Haugen- Slope Stability / Slope Mitigation- looking to potentially back out of short course, Heather to follow up. Likely to be canceled.
Pending Confirmation?:
Anne Rosinski & GEER Workshop w/ CA Earthquake Clearinghouse – Jon Bray has been contacted, no response. Likely not to happen, per Morley.
Spouse/Guest Activities
Guest Registration includes: Hop-on/Hop-off Bus pass, Guest Coffee Wednesday morning, Icebreaker reception, ability to register for guest tours / Alice Tepel, Linda Upp
Mon: Presidio & Disney Family Museum
Tues: Fisherman’s Wharf & Pier 39 w/ Boudin Bread Tour
*Wed: Yosemite “Speedy” Trip access
Thurs: Taste of Chinatown Walking Tour
Fri: Muir Woods & Sausalito
K-12 Teachers Workshop / Cindy Pridmore of CGS (Sunday morning, Sept 16)
Technical Program – oral & posters / Abdul Shakoor
Bill Godwin
**Help needed?**
Proceedings / Written Papers / Abdul Shakoor
Kerry Cato
Bill Yu
editing assistance by Karen Smith
Poster Sessions / Paper posters, up to 113 per day. 339 posters (M,T,R) or 452 if Fri included.
Outstanding Environmental & Engineering Geologic Project Award / Jeff Keaton- contributor to committee
Official selection to be approved, as always, by BOD prior to meeting: Mid-Year BOD meeting Spring 2018
Potential applicants:
· Calaveras Dam Replacement, Fremont, California
· Roadway in China
Keynotes / Confirmed Keynotes:
· John Parrish (California State Geologist)
· J. David Rogers
· Engineers without Borders (mini-keynote or a secondary featured day)
· Additional keynotes- invited by IAEG / Scott
IAEG Groups / FED IGS Symposium: Jean-Louis Briaud
IAEG Board of Directors: Scott Burns
IAEG Executive Council: Scott Burns
Commissions: heads of IAEG Commissions- will need daily meeting space in evening during poster reception- Jeff Keaton to provide complete list for assigned meeting spaces
Student Coordination / Young Professional Networking Activities / Morley Beckman / AEG SYPSC, IAEG U-40
Stephanie Kline-Tissi (co-chair)
Special Event:
Hornblower SF Bay Cruise on
San Francisco Belle / Morley Beckman
Meetings Manager / Heather Clark
Electronic Meeting App: Guidebook / Nate Saraceno / Heather Clark
Clayton Johnson & 1-2 others to populate app.
Visas / Maria Lorca?: manage visa request system & follow up to ensure visa letters are delivered
Visa letters to be written in advance / signed by Scott Burns & Greg Hempen
Conversational Language Speakers / **Volunteers needed who can self-identify with a sticker / badge: speakers of conversational languages to assist attendees on directions, locations of things, etc**
Example: button that reads: “Je parle Français”
Travel Options / Pamphlet? / Pete Holland
Topics below copy/pasted from Call for Abstracts- chairs listed in bold are not listed in the Call for Abstracts, but will receive info to go forth & plan their symposia. Let me know if you wish to change your topic title / symposia convener name(s).
Preliminary Technical Program
Symposia (many papers / speakers are invited, however please submit your abstract for consideration to complete a symposium session):
• The new future of engineering geology: advancing the profession and protecting the public through education, licensure, regulatory compliance practice, and guidelines. History, examples, and perspectives. (Robert E. Tepel)
• Dams: sedimentation / rivers / failures (Brian H. Greene, Kerry Cato, Donald Bruce)
• Oroville Dam (Holly Nichols)
• Education & Preservation of Engineering Geology / Recognition / Licensure, Training: IAEG C4 (Keith Turner, Fred Baynes)
• Landslides: slope stability, rockfall, rock mechanics (Bill McCormick) Jerry DeGraff? Paul Santi? Skip Watts? Jennifer Bauer? Scott Burns? Brent Black- of Cornforth ()? Cotton Shires (Ted Sayre, John Wallace)? Hilary Whitney (confirmed)!!
• Land Subsidence (Michelle Sneed)
• Lidar / Technology: landslide application of unmanned aerial vehicles (UAV) (Thomas Oommen)
• Engineering Geology of Melanges, BIM Rocks, and similar soil / rock mixtures (Julien Waeber & Ed Medley)
• Naturally Occurring Asbestos (Mark Bailey)
• Aggregates (Dr. Atiye Tugrul)
• Hydrogeology / Groundwater (Lindsay Swain)
• Tunnels (Ike Isaacson, Mike Piepenburg, Paul Headland)
• Engineers without Borders (Bruce Hilton)
• California Earthquake Clearinghouse & Mini-Drill for Emergency Response (Anne Rosinski, CGS)
• Getting the Geology Right – the Practical Application of Engineering Geology Models (Steve Parry, Jan Novotny and Fred Baynes)
• Coastal Hazards: Marine & Coastal Processes (IAEG-C34, Xiaolei Liu, Ph.D, A.P.)
Suggested Technical Sessions:
• Earthquakes / Faulting: Ground motion / rupture
• Emergency response to Natural Disasters
• Environmental: site characterization, soil and groundwater contamination / remediation
• Groundwater Basin Management, clean water resources
• Geotechnical / Site Characterization for Infrastructure: High Speed Rail, high rise buildings, bay mud, coastal development
• Incremental Sampling Methodology
• Karst Topography
• Mining, Mine Reclamation
• Naturally Occurring Hazardous Minerals: arsenic, mercury, silica, etc.
• Quantifying Climate Change
• Volcanics of Northwest United States and Hawaii, Hydrothermal Energy
• Others not already listed
Per Abdul: the following topics have more than 8-10 abstracts for papers submitted.
· Modeling (symposium)
· Dams (symposium)
· Landsliding Mapping and Emerging Technologies(symposium)
· Geotechnical and Environmental Site Characterization (symposium)
· Aggregates and Other Construction Materials (symposium)
· Engineering Geology Education, Future, and Licensure (Symposium)
· Landslide Case Histories (technical session)
· Geophysics Applications (Technical Session)
· Karst (technical session)
· Tunnels (technical session)
· Mining (technical session)
· Earthquakes and Faults(technical session)
· Land Subsidence (technical session)
· Soil and Rock Properties (technical session)
· Groundwater (technical session)
· Emergency Response to Natural Disasters (technical session)
· General topics (technical session)
December 2017:
Agenda:
· Registration is open
o Registration numbers: 7 full registrations, 2 guests
o Sponsorship: 2 exhibitors (Gregg Drilling, Gehrig), 1 package sponsorship- includes exhibit booth: Gannett Fleming
§ Lots of contacts made at last week’s AEG / GRA / PEMA holiday mixer
o Hotel room bookings: 126 room nights
§ Verify minimum rooms per night- per contract, is that how the room nights are reported by the hotel booking site?
· Website – please take a look at aegannualmeeting.org and provide feedback to Heather
o Geology of San Francisco Bay Area – Cindy to research this
o Geology California or Geology of SF Bay Area- simplified Bay Area- Cindy to look around for this.
· Symposium chairs – Abstracts due April 1, 2018. Please invite symposium participants to submit abstracts by then. – Denise / Yolanda to look into old website content- needs to be forwarded to new website address.
o Sarah to double check IAEG’s shortcuts.
· Young at Heart- venue: Morley- Student / Young Professional event- Rick Kolb has been looking for a private room venue, walking distance from hotel.
o Possibility- Mission District event (easy access by public transit)
o Budget: about $2,000 pre-paid appetizers (50-100 people)
o Need local helper to scout locations- spend 30 mins to gather suggestions.
§ Pete’s Tavern, Pedro’s Cantina, Tonga Room at the Fairmont, Pagan Idol- tiki bar.
· Scott- any updates from IAEG meeting in Kathmandu? (not on call)
Abdul: Paper drafts are in- we have received 186? First reviews due December 31, 2017.
· 6 volumes (Abdul handling 3, Kerry has 3), reviewers have been assigned. 67 reviews completed, 15 from both reviewers.
o If you’re a reviewer- please get these done early.
o We have some papers that deal with geochemistry- **need reviewers for geochemistry / hydrogeochemistry, low temp geochemistry.** please submit names & email addresses of potential reviewers to Abdul Shakoor
· Do we need any more reviewers?
o Complicated process: Reviewer is invited & needs to register within Springer system before paper review is assigned. Some reviewers have not yet registered within the Springer system. Needs to accept review of each paper individually.
o If you Login once- agree within each volume to review paper, then papers are assigned & all show up once you’re logged in.
· Springer Contract negotiations in progress: (Greg, Sarah, Abdul, Kerry, Scott should meet offline – last negotiation point is timing on when electronic version of proceedings will be made available)
· Electronic copy of proceedings- availability on either USB or free download link (prefer Springer get us proceedings in time to put on USB drives)
o Should keep considerable cost of doing this in mind
o Heather to reach out to previous USB “loading company” for cost & timeframe needed, based on 1,000 USBs
Still need:
· Symposium Chair for Landslides- received 88 abstracts for papers (not sure exactly how many draft papers were submitted- expected to be a popular topic) 46 papers on slope stability, case histories, landslide mapping, and emerging technologies. Possible multi-day symposium? Sarah to follow up with list of names from previous meeting.
o Emerging Technologies symposium (UAV, Lidar, etc)- Thomas Oommen chairing this.
o Landslides Symposium potential chairs: (list from above) and also Paul Santi / Jerry Higgins, Hilary Whitney agreed last meeting, Scott Burns?
§ Sarah to contact.
· Cynthia: needs from EC?; send latest budget numbers; visa questions / procedure for this. (Greg Hempen to sign Springer contract, Heather will send latest budget to Cynthia, we have a visa letter request system on website- applicants need to request visa 4-5 months in advance, AEG has added this meeting to the US State Department list of official meetings which might make applications easier to be granted)
· Short Courses: yes we have 2 confirmed short courses- in the past few years, many of the short courses have been canceled. Morley, Heather, Sarah – okay with limiting to 2 courses.
Next Call:
January 24, 2018 1pm Pacific / 4pm Eastern (Wednesday)
Same call number:
IAEG/AEG San Francisco 2018
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/227795693
You can also dial in using your phone.
United States: +1 (872) 240-3312
Access Code: 227-795-693
November 2017:
Agenda:
· Registration to open this week (EC requests that committee take a final look at registration form & get final essential changes completed).
o Register early to have best Wednesday field course selection- many have limited space, all are outstanding. Thank you Chase, Drew, Coralie and the Field Course leaders!
o 3 short courses confirmed, thank you Morley, Byron, and Chrissey!
o 4 guest tours, plus Wednesday Yosemite “Speedy” Tour access, thank you Alice & Linda!
o K-12 Teacher Workshop- led by Cindy Pridmore of CGS, let your K-12 teacher friends know!
· Website – please take a look at aegannualmeeting.org and provide feedback
· Paper drafts are in- we have received 183 (plus some possible last few this week: max 190?)
o Need reviewers for this process- Kerry to provide a response to Abdul on this. Reviewers have been assigned for 3 volumes. 2 reviewers per paper. Springer bug: reviewers getting emails invited to review papers, but access has not been granted within the system. Today is deadline for assigning reviewers.
o Suggestion- let Kerry Cato / Abdul Shakoor know if you prefer NOT to be a reviewer (maybe AEG Foundation members?). Bill Godwin also volunteers to help.
§ Scott has a list of IAEG reviewers: IAEG is meeting this week and can provide a list following their Kathmandu meeting. 50+ potential reviewers.
§ Symposium chairs- expected to review papers, will be involved in the process in setting final symposium content
§ Abdul / Karen to provide names & titles of papers submitted once this info is compiled in a few days.
· Call for Oral & Poster presentation abstracts: now open, closes April 1, 2018
· Symposium chairs:
o please begin to invite presenters to fill up your sessions & let us know what date you prefer keeping in mind the following:
o 8 concurrent sessions, space available daily:
*Monday (afternoon only: 9 talks)
*Tuesday (morning: 8 talks) or (afternoon 7 talks): full day (15 talks)
*Thursday (morning: 8 talks) or (afternoon 9 talks): full day (17 talks)
*Friday (morning: 8 talks) or (afternoon 6 talks): full day (14 talks)
NEEDS:
· Symposium Chair for Landslides- received 88 abstracts for papers (not sure exactly how many draft papers were submitted- expected to be a popular topic) Possible multi-day symposium? Need a few chairs, Bill McCormick is swamped and cannot chair this in addition to his other duties for this meeting.