Centralia School District
Product Specifications and Quantities
Milk Products 2014-2015
CENTRALIA SCHOOL DISTRICT #401
BID #2014-01
INVITATION TO BID
MILK for 2014-2015
Date March 3, 2014
Bids Due April 9, 2014
The Centralia School District is requesting price bids for approximately 437,000 half pints of milk products to be delivered as required during the 2014-2015 school year.
Bids will be received until 1:00 p.m., April 9, 2014 at the Administration Office located at 2320 Borst Ave, P.O. Box 610, Centralia, WA 98531. Any bid received after that time will not be considered and will be returned unopened to the bidder. The District reserves the right to reject any and all bids made, waive informalities to the bids.
No company may withdraw or alter their bid after the hour set for the opening until and unless the award of the contract is delayed for a period of more than forty-five (45) days from the opening. Bids will be evaluated with bid pricing of its food service contractor. The Board reserves the right to waive any informality or irregularity in any bid received and to accept the bid which in its judgment is in its own best interests.
Publish: The Chronicle
Dates: March 6th and March 20th
Centralia School District - 10- Bid 2011-01 Milk
Centralia School District
Product Specifications and Quantities
Milk Products 2014-2015
Centralia School District - 10- Bid 2011-01 Milk
Centralia School District
Product Specifications and Quantities
Milk Products 2014-2015
1. Interpretation
Questions regarding specifications should be addressed to Kathy Bridges, Purchasing, (360) 330-7600 or Mike Young, Food Service Director, (360) 330-7626. Questions will be answered by addendum to all bidders. All addenda issued during the time of bids will be incorporated into the contract.
2. Submission of Bids
Bids shall be enclosed in a sealed envelope with the name of the company on the upper left hand corner and "Milk Products Bid, (date)" across the bottom. Bids are to be delivered to the Centralia School District; 2320 Borst Avenue; Centralia, WA 98531 and must be received by 1:00 p.m. April 9, 2014. Facsimile bids will not be accepted. All bids are to be made on the form printed.
3. Signature
Each bid must be signed in longhand by the bidder with his usual signature. Bids by partnerships must be signed with the partnership name by one of the partners, followed by the signature and designation of the partner signing. Bids by corporations must be signed with the legal name of the corporation followed by the signature of the person authorized to bid on the matter. The name of each person signing shall be typed or printed below the signature.
4. Specifications and Alternates
The bids shall be based on the attached specified products.
5. Quantities
Quantities indicated are estimated and subject to increase and decrease on any item listed herein with the understanding that the price per unit will apply to the revised quantity.
6. Terms of Contract
Deliveries are to be made to the specified locations for the 180 days of the 2014-2015 school year. The pricing of this contract becomes effective August 1, 2014 and terminates July 31, 2015. The District will accept bids for both fixed prices and with an escalator. Pricing is to be based on the Advanced June on the USDA Federal Milk Order for the Pacific NW, scheduled to be released February 2014. (see www.fmmaseattle.com). The District reserves the right to add additional locations/schools and extend the agreement to cover summer or other special programs.
7. Invoices and Payments
A numbered, itemized invoice or delivery ticket will be made at the time of each delivery and signed by a designee of the District. A statement will be issued weekly or monthly covering all activity during the period. Payment will be made on a monthly basis by the District or its agent.
8. Delivery
Milk Products will be delivered to:
Centralia High School 813 Eshom Rd Centralia, WA 98531
Centralia Middle School 901 Johnson Rd Centralia, WA 98531
in refrigerated trucks with the frequency of three times per week. Milk will be placed in coolers by the supplier; rotated with older stock in the front; and will not be greater than an internal temperature of 40 degrees Fahrenheit.
9. Equipment – none required
10. Credits
Unused milk may be left at the buildings under refrigeration except during the winter holiday, spring vacation, or during other periods when school may be closed for longer than five days. Full credit shall be given for unused milk during any of the above periods and at the end of the school year. Sour milk and leakers are to be replaced by the dairy. The district will make a reasonable attempt to cooperate with the successful company to minimize the amount of credit milk during the above period(s).
11. Basis
Bids will be submitted on the basis of delivery to the locations specified and will be the net price per unit. Bid pricing will be fixed for the term of this agreement.
Sales tax, if any will not be included in the bid price. If there is a prompt payment or other trade discount, please specify the terms on the bid form. Prompt payment discounts will not be considered when evaluating bids, however discounts will be taken if payment is made within the discount period.
12. Awards
The District reserves the right to reject any or all bids submitted, to deviate from the total low bid on the basis of its evaluation of quality and service, and to make an award to the bidder who best serves the interest of the Centralia School District.
The District’s bid evaluation will be based on the pricing for Items 1 and 2, (1% and Non-fat Chocolate Milk) in the Product Specifications. If a vendor does not produce those types, the milk with the next higher butterfat content will be used in evaluating the bid.
13. Escalator Pricing
The district will accept bids with escalator pricing. The escalator price must be based upon monthly changes in the USDA Federal Milk Order (FMO) for the Pacific Northwest. All price changes over the term of this agreement must be verified with a copy of the FMO.
The successful bidder will, at the districts request, explain any change in pricing for milk purchased under this contract. The changes must be made monthly following the issuance of the FMO. Notifications of price increases or decreases will be sent to the District Business Office five days before any change.
14. Termination for Default
The District, by written notice, may terminate this contract, in whole or in part, for failure of the successful bidder to perform any of the provisions herein. In such event, the bidder shall be liable for damages, including the excess cost of re-procuring similar supplies; provided that, if it is determined for any reason that the vendor was not in default or the vendor's failure to perform is without their control, fault or negligence, the termination shall be considered a termination for convenience.
15. Termination for Convenience
The District may terminate this contract, in whole or in part, when it is required by, or in its best interests.
16. Affirmative Action Program
During the performance of this contract, the vendor is required to follow the District’s policy of Affirmative Action Program which is to promote the objectives of the Equal Employment Opportunity Commission's Guidelines as set forth in the Equal Employment Opportunity Act of 1972; Presidential Executive Order 11246, of September 24, 1965; and applicable State (Washington, Oregon, and Idaho) laws and legal mandates. The goal of this program is to ensure equal employment opportunities for all persons without regard to race, color, age, creed, national origin, religion, sex, or physical requirements not constituting a bonafide occupational qualification. It will be the vendor's responsibility to obtain the specific requirements of this program and implement them accordingly, or be subject to contract termination and suspension from future contracts. The vendor will certify on “Attachment E” that they will comply with the intent and the letter of the above statutes.
17. Certification Regarding Debarment
As a condition of the award, bidders must complete Attachment B, USDA Certification Regarding Debarment.
18. Pricing
Per Federal procurement rules, 7 CFR 3013.369(c) and CFR 3019.43, cost plus a percentage of cost method shall not be used.
Centralia School District - 10- Bid 2011-01 Milk
Centralia School District
Product Specifications and Quantities
Milk Products 2014-2015
All items that have a manufacturing pull date will be delivered as soon after the bottling date as possible. All items will be manufactured in accordance with all applicable State and Federal food and health standards.
Item Number Description
1 - 2 1/2 PINTS, homogenized, pasteurized milk with vitamins A and D added, prepared from Class I fluid milk, packed in treated paper 1/2 pint containers.
1. 1% Low Fat Milk, 1/2 pint
2. Chocolate Flavored Milk, Non-Fat, 1/2 pint
Foods supplied through this contract, to the maximum extent practicable, must be an agricultural commodity that is produced in the United States or a food product that is processed in the United States substantially using agricultural commodities that are produced in the United States. Substantially means over 51% of the final processed product.
ESTIMATED QUANTITIES:
1% low fat 1/2 pt 87,000
Non-fat chocolate 1/2 pt 350,000
Centralia School District - 10- Bid 2011-01 Milk
Centralia School District
Milk and Milk Products for 2013-2014
Bid # 2014-01
Bid Tender Form
Date: , 2014
Board of Directors:
The Undersigned declares the only persons or parties interested in this Bid are those named herein, that this Bid is in all respects fair and without fraud, that it is made without collusion with any official or representative of the District and that the Bid is made without any connection or collusion with any person submitting another Bid on this contract.
The Respondents bid is as follows:
Name of Firm:
By (signature): Title:
Address: Telephone:
City: State: Zip:
Attachment B
U.S. DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017-510. Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989. Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently disbarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Organization Name
Name and Title of Authorized Representative
Signature Date
Form AD-1048 (1/92)
Instructions for Certification
1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side with accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered Transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and ""voluntarily excluded," as used in this clause, have meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows the certification is erroneous. A participant may, but is not required to, check the Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters onto a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.