Invitation to Offer for the Provision of Goods and/or Services
______
Table of Contents
PART 1 INVITATION TO OFFER DETAILS
PART 2 CONDITIONS OF OFFER
2.1 Conditions of Offer
2.2 Additional Conditions of Offer
PART 3 SPECIFICATIONS
3.1 Purpose
3.2 Objective/Scope
3.3 Background
3.4 Requirements
PART 4 OFFER EVALUATION PROCESS AND CRITERIA
4.1 Evaluation Process
4.2 Evaluation Criteria
4.3 Response Forms
PART 5 CONDITIONS OF CONTRACT
5.1 Conditions of Contract
5.2 Additional Conditions of Contract
PART 6 RESPONSE FORMS
6.1 Offeror Authorisation and Certification
6.2 Departure Details
6.3 Goods and/or Services including Price
6.4 Schedule of Conditions of Contract
6.5 Declaration of Interest and Possible Influences
6.6 Statement of Competitive Neutrality
6.7 Check List
PART 1 - INVITATION TO OFFER DETAILS
Offers are invited by the State of Queensland (acting through the <insert name of department>) in relation to Invitation to Offer No. <insert Invitation No.> for the provision of <insert brief description of Invitation> as specified in this Invitation to Offer document.
Offers are to be submitted on the basis that they conform with the following:
· Part 2 - Conditions of Offer;
· Part 3 - Specifications; and
· Part 5 - Conditions of Contract.
Unless the context otherwise required or the contrary intention appears, terms defined in the Conditions of Offer Version 002 – dated 1 July 2009 have the same meaning when used in this Invitation.
ITEM / DETAILS1. / Principal (clause 1.1 of Conditions of Offer):
State of Queensland (acting through <insert name of Government department, agency or shared service provider>)
OR
<insert name of other entity, if not the State of Queensland
<insert Principal’s ABN>.
2. / Closing Date (clauses 1.1 and 8.4 of Conditions of Offer):
<insert the time and date by which offers must be received> (Queensland time)
3. / Cluster Members (clause 1.1 of Conditions of Offer):
<insert the Cluster Members names associated with the Principal (if applicable)>
4. / Contact Officer (clauses 1.1 and 7.3 of Conditions of Offer):
<insert name of thePrincipal’s nominated contact officer responsible for this Invitation>
Name: <insert name of Contact Officer>
Position Title: <insert position title of Contact Officer>
Agency: <insert name of Principal
Email: <insert email address of Contact Officer>
5. / Confidential Information (clauses 1.1 and 12.1 of Conditions of Offer):
Principal to specify if any parts or information contained within this Invitation are confidential. If “yes”, specify the areas which will be confidential>
6. / Offer Validity Period (clause 3.1 of Conditions of Offer):
Offers must remain valid for a minimum period of <insert number> day/s after the Closing Date.
7. / Lodgement of Offer (clause 8.1 of Conditions of Offer) [HARD COPY OFFER ONLY]:
Offers submitted in response to this Invitation will be accepted by the Principal via Hard Copy:
YES NO
If YES:
Offerors are required to submit one original and <insert number of copies required> copy/s of their Offer.
The following information MUST be identified on the front of the sealed envelope:
<insert details>
and addressed to:
<insert physical address>
OR
<insert postal address>
<insert packaging requirements, if applicable>.
If NO: please refer to item 8 or 9 of Part 1, as applicable.
8. / Lodgement of Offer (clause 8.2 of Conditions of Offer) [ELECTRONIC OFFER ONLY]:
Offers submitted in response to this Invitation must be lodged via the Queensland Government Marketplace e-Tender website:
YES NO
If YES:
Offers must be in the following software package: <insert software package by which the Response Forms are to be submitted>. Failure to comply with this requirement may result in a non-conforming Offer.
When downloading this Invitation, Offerors must submit their Offer through the Queensland Government Chief Procurement Office website: www.qgcpo.qld.gov.au under ‘eTender system for Government Suppliers’.
Offerors responding to a public Invitation must log in using their email address and system password, before uploading their Offer.
OR
Offerors responding to a select Invitation must first enter this Invitation access password provided by the Contact Officer then log in using the email address and system password, before uploading their Offer.
If NO: please refer to item 7 or 9 of Part 1, as applicable.
9. / Lodgement of Offer (clause 8.6 of Conditions of Offer) [Email and/or Facsimile]:
Offers can be submitted via email and/or facsimile, as indicated below:
YES NO
If YES: Offers are to be emailed to <insert email address> or <insert ‘not applicable’>; or
Offers are to be faxed to <insert facsimile number> or <insert ‘not applicable’>.
If NO: please refer to item 7 or 8 of Part 1, as applicable.
10. / Lodgement of Offer (clause 8.7 of Conditions of Offer):
The Principal will return documents to the Offeror/s who submitted a response to this Invitation:
YES NO
11. / Opening of Offers (clause 19.1 of Conditions of Offer):
Offer/s will be opened publicly:
YES NO
If “YES”: Offers will be publicly opened on the Closing Date at:
<Specify the location where Offerors may attend this opening>
12. / Right to Information (clause 30.5 of Conditions of Offer):
The Customer’s RTI Unit details are as follows:
RTI Co-ordinator: <insert name of RTI co-ordinator>
Agency: <insert name of Principal
Address: <insert Principal’s postal address>
Email: <insert RTI co-ordinator’s email address>
Information regarding Right to Information can be found via www.qld.gov.au/right-to-information. Right to Information applications can be made on-line via http://www.smartservices.qld.gov.au/services/information-requests/home.action.
13. / Proposed Timeframe:
The anticipated timeframes for this Invitation are:
Release to Market <insert date>
Cut-off for acceptance of information/clarification questions: <insert date>
Closure of Invitation <insert Closing Date>
Commence evaluation <insert date>
Post-offer negotiations <insert date>
Award Contract <insert date>
Commencement of Project <insert date>
Delivery Date / Delivery Period <insert date>
Completion Date <insert date>
The Principal reserves the right to alter the above dates throughout this Invitation Process should the need arise.
PART 2. – CONDITIONS OF OFFER
2.1 CONDITIONS OF OFFER
2.1.1 The Conditions of Offer Version 002 - dated 1 July 2009 along with any additional conditions of offer as detailed in clause 2.2, will govern this Invitation Process.
2.1.2 The Conditions of Offer Version 002 - dated 1 July 2009 can be located from the Queensland Government Chief Procurement Office website: www.qgcpo.qld.gov.au under ‘Standard contract forms’ or via emailing the Contact Officer.
2.1.3 The Principal reserves the right to issue amended Conditions of Offer during this Invitation Process.
2.1.4 It is the responsibility of the Offeror to familiarise itself with the contents of the Conditions of Offer and Conditions of Contract.
2.2 ADDITIONAL CONDITIONS OF OFFER
2.2.1 <insert any additional Conditions of Offer which are relevant to this Invitation>
2.2.2 <insert any additional Conditions of Offer which are relevant to this Invitation>
2.2.3 <insert any additional Conditions of Offer which are relevant to this Invitation>
2.2.4 <insert any additional Conditions of Offer which are relevant to this Invitation>.
PART 3 – SPECIFICATIONS
3.1 PURPOSE
3.2 OBJECTIVE/SCOPE
3.3 BACKGROUND
3.4 REQUIREMENTS
PART 4 – OFFER EVALUATION PROCESS & CRITERIA
4.1 EVALUATION PROCESS
4.1.1 The Offer evaluation process will involve an assessment of Offers received against the criteria listed below. The Principal reserves the right to short-list Offer/s during the evaluation process using the evaluation criteria contained below. The evaluation process may also involve discussions with Offeror/s, reference, financial and corporate checks, a demonstration from short-listed Offeror/s and site visit assessment.
4.2 EVALUATION CRITERIA
4.2.1 Offers received will be evaluated against the following criteria and weightings (if applicable). The weightings ascribed to each criteria will be applied consistently to Offers.
· <insert evaluation criteria>
· <insert evaluation criteria>
· <insert evaluation criteria>
· <insert evaluation criteria>
· <insert evaluation criteria>
· <insert evaluation criteria>
4.3 RESPONSE FORMS
4.3.1 The Response Forms as contained within Part 6 have been included to allow Offeror/s to respond to this Invitation. It is a requirement of this Invitation that each Response Form be completed for each Offer submitted. Offerors who fail to complete the Response Forms within Part 6 will be considered to have submitted a non-conforming offer.
PART 5. – CONDITIONS OF CONTRACT
5.1 CONDITIONS OF CONTRACT
5.1.1 The Conditions of Contract Version 002 - dated 1 July 2009 along with any additional conditions of contract as detailed in clause 5.2, will govern any Contract established as a result of this Invitation Process, unless otherwise specified in Schedule C.
5.1.2 The Conditions of Contract Version 002 - dated 1 July 2009 can be located from the Queensland Government Chief Procurement Office website: www.qgcpo.qld.gov.au under ‘Standard contract forms’ or via emailing the Contact Officer.
5.1.3 The Principal reserves the right to issue amended Conditions of Contract prior to entering into a Contract with the Successful Offeror, as and when required.
5.2 ADDITIONAL CONDITIONS OF CONTRACT
5.2.1 <insert any additional Conditions of Contract which are relevant to the proposed Contract>
5.2.2 <insert any additional Conditions of Contract which are relevant to the proposed Contract>
5.2.3 <insert any additional Conditions of Contract which are relevant to the proposed Contract>
5.2.4 <insert any additional Conditions of Contract which are relevant to the proposed Contract>
PART 6 – RESPONSE FORMS
The Offeror must complete ALL of the following Response Forms as part of its Offer. (clause 2.2).
Response Form 6.1 - Offeror Authorisation and Certification
Information Required / DetailsName of Offeror:
· if Offeror is a company – specify the full company name;
· if Offeror is a trust:
o individual - specify the full name of the individual; or
o Company – specify the full name of the company trust;
· if Offeror trades under a business name, specify the registered business name; or
· if Offeror is an individual or partnership, specify the full name of each individual or partner;
· if Offeror is a public sector agency – specify the full agency name.
Offeror’s Australian Company Number (ACN) (if applicable)
Offeror’s active Australian Business Number (ABN) / OR if no ABN – have you submitted a ‘Statement by a supplier – Reason for not quoting an Australian Business Number (ABN) to an enterprise’ form?
Yes No
Offeror’s registered Business Number (BN) (if applicable)
State or Territory in which Business / Corporation / Individual is registered (^)
Name of Holding Company / Corporate Group (if applicable)
Company Profile / As part of the Offer process, each Offeror must include a copy of their Company’s Profile.
Does your Offer include your Company’s Profile:
Yes No
Is the Offeror registered for GST? / Yes No
Postal Address
Street Address (registered office address of the Offeror)
Response Form 6.1 - Offeror Authorisation and Certification (con’t)
Contact Phone:
Contact E-mail:
Contact Fax:
Is it proposed to sub-contract any part of the Goods and/or Services?
If “YES”, please specify full name and address of each sub-contractor and their relevant experience and expertise in relation to the offered Goods and/or Services. / Yes No
Are Notices relating to this potential Contract to be directed to the above Contact Name and details?
If ‘NO”, please insert alternative details / Yes No
Is there any part of this Offer of substantial concern to the Offeror, if released under the Right to Information Act 2009 (Qld)?
If “YES”, please specify the component of your Offer and which of the following categories it relates to:
Note: This information is being sought for the purposes of applying any relevant exemptions that might be available under the Right to Information Act 2009 (Qld). However, the Principal can give no guarantee to the Offeror that the information will be protected from disclosure under the Right to Information Act. 2009 (Qld). / Yes No
Specify the component of your Offer: ......
......
......
Please specify which of the following categories is applicable to the above component:
Trade Secret: Yes No
Commercial value: Yes No
Results of research: Yes No
Confidential nature: Yes No
Specify the component of your Offer: ......
......
......
Please specify which of the following categories is applicable to the above component:
Trade Secret: Yes No
Commercial value: Yes No
Results of research: Yes No
Confidential nature: Yes No
(^) If an Offeror is an individual or partnership then the relevant sections identified by (^) will be applicable.
Response Form 6.1 - Offeror Authorisation and Certification (con’t)
The Director and Director/Secretary named below certify that in submitting this Offer on behalf of the Offeror:
(a) they have read, understood and complied with the requirements of this Invitation;
(b) the enclosed Response Forms are a true and accurate account of their Offer; and
(c) they have provided details of any Additional Provisions in Response Form 6.3.
Signed for and on behalf of
……………………………………………………………………………….
<insert Offeror’s name>
…………………………………………………………….…………..…….
<insert Offeror’s ACN>
…………………………………………………………….…………..…….
<insert Offeror’s ABN>
in accordance with s.127 of the Corporations Act 2001 (Cth)
this ……………….. day of …………………..………………. 2…….
by
………………………………………………………..…………………….
<insert full name of Director>
………………………………………………………..…………………….
<insert full name of Director/Secretary> / )
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Signature of Director
……………………………………………………………………………….
Signature of Director/Secretary
Where an attorney executes this Offer on behalf of an Offeror, the form of execution must indicate the source of this authority and a certified copy thereof provided to the Principal.
OR
Authorisation, Certification and Execution by an Offeror (individual or partnership (^) (+))I, the Offeror named below certify that in submitting this Offer:
(a) I have read, understood and complied with the requirements of this Invitation;
(b) the enclosed Response Forms are a true and accurate account of my Offer; and
(c) I have provided details of any Additional Provisions in Response Form 6.3.
Signed for and on behalf of
……………………………………………………………………………….
<insert Offeror’s name>
…………………………………………………………….…………..…….
<insert Offeror’s ABN>
this ……………….. day of …………………..………………. 2…….
by
………………………………………………………..…………………….
<insert full name of Offeror>
in the presence of
………………………………………………………………..…………….
<insert full name of witness> / )
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Signature of Offeror
……………………………………………………………………………….
Signature of witness
Where an attorney executes this Offer on behalf of an Offeror, the form of execution must indicate the source of this authority and a certified copy thereof provided to the Principal.