Minutes of the Meeting of Starcross Parish Council held in
Starcross Pavilion, Starcross, on Monday 11 September 2017 at 7.45pm
Present:
Cllr Hopper (Chairman), Cadbury, Chadwick, Debenham, Gardner and Rastall
Also present:
Suzanna Hughes (Clerk) and County/District Cllr Connett and three members of the public
110917.01 RESIGNATIONS AND APOLOGIES
1.1 Members received the resignation of Cllrs Stanley and Lenton and noted the process of advertising/ filling the casual vacancies that have arisen as a result.
1.2 Apologies were received from:
· Cllr Burrows
· Cllr Chase
· Cllr Lovell
· PC Rob Harvey & PCSO Adrian Overieu
110917.02 OPEN FORUM
Members of the public were invited to voice matters of concern or opinion on subjects pertaining to Starcross.
A number of comments were made about recent disturbances at a property in Courtenay Terrace which is understood to be a private childrens’ home. The comments were noted by members; however Cllr Debenham advised that the Parish Council has no powers to take any action other than making the appropriate bodies aware of the issues raised. The police were already aware of the recent problems and the Parish Council would continue to work closely with the Community Policing team. Similarly, County Cllr Connett agreed to pursue the matter with Devon County Council.
Cllr Connett advised that TDC would be hosting a multi-agency review of the Lockdown Festival on 4 October. He had received some complaints and urged anyone with comments to write to the Licensing department.
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110917.03 RATIFICATION OF MINUTES
Members present received the minutes of the meeting held on Monday 10 July 2017.
AGREED UNANIMOUSLY by those members present that these minutes be signed by the Chairman as a true and correct record of that meeting.
110917.04 DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATION
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interest in the items to be discussed during this meeting in accordance with the Council’s Code of Conduct. Unforeseen requests for a Dispensation to be considered at this point only if there was no way a member would have been aware of such before the meeting.
Cllr Rastall declared her interest in items 12.5 and 12.6.
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110917.05 ACTION REPORT
A copy of the report detailing outstanding resolutions requiring action was circulated to and noted by members. The Chairman asked that each Committee Chairman deals with items relevant to their Committee within their Chair’s Report.
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110917.07 CRIME REPORT
A detailed crime report had been provided by the police detailing reported crimes from 9 July – 9 September. A copy is attached.
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110917.08 DISTRICT/COUNTY COUNCILLOR’S REPORT
Cllr Connett reported that TDC does not have any interest in the property on Courtenay Terrace. It is a private childrens’ home which is independently owned. He has sought advice from TDC’s planning department about whether planning permission is required to run this type of business and is awaiting a response. He also advised that the police do have the power to close a privately owned children’s home. He informed members that the owners of the property are on the list of approved suppliers. However, he intends to query with DCC whether this is an appropriate house for children as it has no garden or outside amenity space.
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110917.09 FINANCE AND GOVERNANCE COMMITTEE
Committee Chair Report (Cllr Hopper)
9.1 Financial Report – members received and noted the financial report for 11 July – 11 September and were asked to approve the payments listed (copy attached).
AGREED UNANIMOUSLY by those members present that the payments listed are made. The report was signed by three signatories.
9.2 Pavilion Finances - the Chairman presented a summary of the Pavilion finances which currently paint a positive picture.
9.3 Action List Report
There were no outstanding matters requiring action.
9.4 General Report/Questions & Answers
None.
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110917.10 PLANNING AND DEVELOPMENT
Committee Chair Report (Cllr Cadbury)
10.1 Proposal: To adopt the Planning Committee’s updated Terms of Reference (copy circulated to members)
Proposer: Cllr Cadbury; Seconder: Cllr Debenham
AGREED UNANIMOUSLY to adopt the Planning Committee’s updated Terms of Reference as presented.
10.2 Proposal: To adopt the new Planning Report sheet to be completed by the Chairman for new applications
Proposer: Cllr Cadbury; Seconder: Cllr Hopper
Cllr Cadbury advised that the Planning Report sheet would be completed when the planning application is being discussed.
AGREED UNANIMOUSLY to adopt the new Planning Report sheet to be completed by the Chairman for new applications.
10.3 Proposal: To sign and adopt the minutes of the Planning Committee held on 2 August 2017
Proposer: Cllr Cadbury; Seconder: Cllr Hopper
AGREED UNANIMOUSLY to sign and adopt the minutes of the Planning Committee held on 2 August 2017
10.4 New applications:
10.4.1 17/02147/AGR – Mowlish Farm, Kenton
A Bio-Solid store
AGREED UNANIMOUSLY by members that there were no objections to this application.
10.4.2 17/01889/FUL – The Surgery, Church Street, Starcross
Extension to existing consulting room
AGREED UNANIMOUSLY by members that there were no objections to this application.
10.5 Decisions:
10.5.1 17/00827/VAR – 2 Loxlea Mews, New Road, Starcross
Variation of Condition 1 of 17/00807/VAR (erection of two dwellings with drive-through parking facilities) to make alterations to on-site garden, parking and turning provisions
NOTED by members that TDC has granted conditional planning permission.
10.5.2 17/01243/FUL – 4 Courtenay Close, Starcross
Single storey extensions
NOTED by members that TDC has granted conditional planning permission.
10.6 Action List Report
There were no outstanding matters requiring action.
10.7 General Report/Questions & Answers
Cllr Cadbury informed members that he and Cllr Debenham had attended a site visit on 10 August in respect of planning application 17/01703/MAJ – Starcross and Cockwood Harbour Flood Defence Scheme. He reported that there is a delay in a decision being made whilst TDC seek additional information.
Cllr Connett updated members about the Williams Field development advising that TDC’s Housing Enabling Officer, Graham Davey, has met with the Chief Executive of Teign Housing and progress is being made to bring forward plans for consultation with the community.
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110917.11 COMMUNITY
Committee Chair Report (Cllr Debenham)
11.1 Proposal: To approve the maintenance contracts, as amended, for The Strand and Millennium and Memorial Gardens prior to them being advertised.
Proposer: Cllr Debenham; Seconder: Cllr Hopper
An amendment was proposed suggesting that the maintenance contracts run from 1 April – 1 March and those current contractors (including the sports field) are asked to extend their 2017 contracts until 31 March 2018.
AGREED UNANIMOUSLY by members to accept the amended proposal and to approve the amended maintenance contracts for The Strand and Millennium and Memorial Gardens as presented.
The Chairman advised that he would draft a new contract for the sports field to include the work which was currently being undertaken by M&D Hire but not itemised in the contract itself. This would be presented at a future meeting.
11.2 Action List Report
Cllr Debenham reminded members that she had contacted Powderham about the Japanese Knotweed and the Heras fencing on the land on Generals Lane. She understood that the knotweed had been sprayed once and was due to be sprayed again in September. The Heras fencing was still in the same condition. She advised members that she intended to contact the Estate again at the end of September about both issues if no further progress had been made.
11.3 General Report/Question & Answers
Cllr Debenham advised that following the Lockdown Festival, she had communicated the issues about litter to Powderham. Noise concerns will also be reported to TDC prior to their review on 4 October. It seemed from the police report that crimes took place within the limits of the festival itself. Cllr Debenham confirmed that she would make a report to TDC Licensing about the noise and litter.
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110917.12 RECREATION
Committee Chair Report – Cllr Rastall
12.1 Proposal: To enable security of the goal posts, it is proposed to purchase stepladder (£25), cable (£6.89), padlock (approx £20), masking tape (£2.25) and padlocks (£17.98).
Proposer: Cllr Hopper; Seconder: Cllr Debenham
AGREED UNANIMOUSLY by members that to enable security of the goal posts, the items as proposed should be purchased.
12.2 Proposal: To invoice pitch hire fees for HT Dons, Starcross Generals FC, St Martins FC u14s and St Martins FC U15s as follows: £300 pitch hire + £70 lining paint
Proposer: Cllr Hopper; Seconder: Cllr Debenham
AGREED UNANIMOUSLY by members that pitch hire fees should be invoiced as proposed.
12.3 Proposal: To accept a quotation for a thorough clean of the ‘wet areas’ of the Pavilion, i.e. the changing rooms, ref’s room, disabled toilet and both toilets
Proposer: Cllr Rastall; Seconder: Cllr Cadbury
AGREED UNANIMOUSLY by members to accept the quotation from ‘Spick an Span’ in Dawlish for £200 to clean the changing rooms, ref’s room, disabled toilet and both toilets in the Pavilion.
12.4 Proposal: To instruct Gastec to carry out the annual check on the appliances in the Pavilion (approximate cost, based on last year, £50)
Proposer: Cllr Rastall; Seconder: Cllr Debenham ;
AGREED UNANIMOUSLY by members to instruct Gastec to carry out the annual check of the Pavilion appliances for approximately £50.
12.5 Proposal: To accept a quotation from Richard Grave for repairs to the Pavilion and picnic tables
Proposer: Cllr Hopper; Seconder: Cllr Cadbury
AGREED UNANIMOUSLY by members to accept a quotation from Richard Grave for repairs to the Pavilion and picnic tables. Total cost £56.48
12.6 Proposal: To accept a quotation from Richard Grave to fix the new benches on a concrete base - Total cost £64.49
Proposer: Cllr Hopper; Seconder: Cllr Debenham
AGREED UNANIMOUSLY by members to accept a quotation from Richard Grave to fix the new benches on a concrete base, as proposed, for a total cost £64.49.
12.7 Action List Report
There were no outstanding matters requiring action.
12.8 General Report/Questions & Answers
Cllr Rastall advised that the new litter bin for the sports field should be installed by the end of the week.
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110917.13 YOUTH CLUB
Committee Chair Report
13.1 Proposal: To confirm the appointment of Rebecca Dobson as Youth Club Leader from 17 August 2017 for 4.5 hours per week on the salary point 13 on the NJC Youth and Community Work Scale
Proposer: Cllr Chadwick; Seconder: Cllr Cadbury
AGREED UNANIMOUSLY by members to approve the recommendation of the Youth Club Committee to appoint Rebecca Dobson as Youth Club Leader from 17 August 2017 for 4.5 hours per week on the salary point 13 on the NJC Youth and Community Work Scale.
13.2 To confirm the appointment of Gina Patch as Assistant Youth Worker from 17 August for 3.5 hours per week on the salary point 2 on the NJC Youth and Community Work Scale
Proposer: Cllr Chadwick; Seconder: Cllr Cadbury
AGREED UNANIMOUSLY by members to approve the recommendation of the Youth Club Committee to appoint Gina Patch as Assistant Youth Worker from 17 August 2017 for 3.5 hours per week on the salary point 2 on the NJC Youth and Community Work Scale.
13.3 Action List Report
There were no outstanding matters requiring action.
13.4 General Report/Questions & Answers
Cllr Chadwick reported that he had been approached by some younger members of the parish asking for help to set up a football club. He advised that he had been supplied with a list of people who were interested in being involved and two adults who were keen to coach and run the club. Further details would be provided to members as the idea progresses.
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110917.14 NON-COMMITTEE ITEMS
Proposal: To submit a planning application to Teignbridge District Council in respect of the
installation of a lighting mast on the Starcross Sportsfield to enable night landing of the Devon Air
Ambulance
Proposer: Cllr Chadwick
This proposal was withdrawn and it was AGREED UNANIMOUSLY by members that the project
would transfer to the Community Committee to progress.
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110917.15 CORRESPONDENCE
Members received and noted a letter from Powderham Estate advising that probate of the Estate
following the death of the Earl of Devon in 2015 had now been completed.
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110917.16 DATE OF NEXT MEETING
The next meeting of the Parish Council is to be held on Monday 9 October 2017 commencing at 7.45pm in The Starcross Pavilion, Generals Lane, Starcross.
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SIGNED:
Chairman of the Parish Council DATE: 9 October 2017
Note: In cases where a document or paper is referred to on the Agenda or the Minutes, this document will be available EITHER on the Parish Council website www.starcrosspc.org.uk or on request from:- The Clerk to the Council, 16 Westwood Cleave, Ogwell, Newton Abbot TQ12 6YE. 01626 330311
Starcross Parish Council Finance Report – 11 September 2017
Summary of Bank Balances at 11 SeptemberCurrent (C) / £10,089.14
Pavilion Trading (P) / £6,455.18
Allocated Reserves (A) / £19,389.68
Total / £35,934.00
Income: 11 July – 11 September
Allocated Reserves interest / £0.16 / A
Pavilion hire / £318.50 / P
VAT repayment / £4,509.41 / C
Youth Club subs and tuck shop / £254 / P
Dinghy Licence / £40 / C
Payments for approval
Payroll (2 months) / Salaries / £1,306.22 / C
HMRC / PAYE(July) / £70.20 / C
HMRC / PAYE (August) / £70.20 / C
Birbeck Landscapes / Grass cutting / £630 / C
T Greenslade / Cleaning/security (July) / £120 / P
T Greenslade / Cleaning/security (August) / £164 / P
B Williams / Goal post repairs / £750 / C
B Williams / Goal post wheels / £100 / C
Devon County Council / Recruitment advert / £132 / C
Devon County Council / Vetting checks (DL) / £9.60 / C
Devon County Council / Vetting checks (SR, JC, JH) / £28.80 / C
VFM Products Ltd / Sportsfield liner / £266.40 / C
Marmax Recycled Products / New benches / £764.64 / C
Powderham Estate / Allotments rental / £105 / C
Andy’s Window Cleaning / Pavilion window cleaning / £30 / P
M&D Hire / Sportsfield grasscutting / £1,240.48 / C
St Pauls Church / Contribution to grasscutting / £75 / C
J Hopper / Memorial tree & printing / £44 / C
M Debenham / Carpet shampoo / £15.33 / P
A Cadbury / Printing (APM) / £9.60 / C
Grant Thornton UK LLP / External audit fee / £240 / C
Direct Debits: 11 July – 11 September
Post Office (20/7/17) / Telephone & broadband / £19.99 / P
Post Office (22/8/17) / Telephone & broadband / £19.99 / P
Opus (21/7/17) / Pavilion electricity / £61.82 / P
Opus (21/8/17) / Pavilion electricity / £59.65 / P
Opus (26/7/17) / Pavilion gas / £17.90 / P
Opus (26/8/17) / Pavilion gas / £22.54 / P
Natwest / Bankline fees (July) / £26.90 / C
Natwest / Bankline fees (August) / £24.90 / C
Public Works Loan Board / Loan repayment (Pavilion) / £1,868.09 / C
South West Water / Pavilion / £72.15 / P
Police Report for Starcross Parish Council – September 2017