DRAFT Minutes of the AGM held on 10 August 2017 – to be confirmed at AGM 2018 .
EVANS BAY YACHT & MOTOR BOAT CLUB INC
MINUTES OF THE 98TH ANNUAL GENERAL MEETING
Held in the Clubrooms on Thursday 10th August 2016 at 1900hrs
Present: Paul Sara (President, and Chairman), Chris Hargreaves (Commodore), Rick Martin (Vice Commodore), Noeline Holt (Rear Commodore), and approximately 53 Club members
Paul Sara and the Flag Officers welcomed everyone to the meeting.
1. Apologies: Mark and Nikki Johnson, Peter Hitchcock, Roger Foley, Frances Velvin, Rory Kilmister, Paul Wavish, Gary Wagstaff, David Nalder, Tim Hawley, Katie Hakes, Toby Green & Family, Wade McGee, Mike Dunlop, Ruth Medley, Matthew McCullough, Andre Le Borde, Rodger Wilson, Jennifer Loader and Paul Price.
Members held silence for Dr Dick Graham and Barbara Hargreaves (mother of Commodore Chris Hargreaves and wife of past life member Graham Hargreaves) who both passed away during the last 12 months.
2. Confirmation of Minutes
The minutes of the 97th Annual General Meeting held on 4th August 2016, as included in the Annual report were taken as read.
Jane Thomassen moved that the Minutes be accepted as a true and correct record, seconded by Gary Wagstaff, carried.
3. Annual Report, Statement of Accounts and Budget
The Annual Report and Accounts to the end of March 2017 were taken as read.
There were no questions from the floor and no discussion regarding the Report and Accounts.
Rick Martin moved that the Annual Report and Statement of Accounts be accepted as a true and correct record, seconded by Barry Telford, carried.
4. Correspondence
No correspondence was received for the meeting.
5. Notices of Motion
No motions were received.
6. Election
The following were elected, by nominations received within time and the positions not being contested, and by nomination received from the floor at the meeting*:
Commodore: Chris Hargreaves
Vice Commodore: Richard Martin
Rear Commodore: Alan Osborne
Club Captain: Matt McCullough
Communications and Marketing Officer: Jane Thomassen *
Sailing Academy Officer: David Nalder
Events Officer: No nominations
President: Paul Sara
Patron: Mayor of Wellington *
Sailing Committee: Mike Dunlop
Alex Paterson
Ryan Leatham
Ella Dangerfield
Peter Maheridis
Matt McCullough
Mike Appleyard *
Neil Currie *
Roy Kirk *
House Committee: Rory Graham *
Bob Mawson *
Kate O’Brien *
Steve Hazlewood *
Noeline Holt *
David Taylor *
Facilities Committee: Rory Graham *
Roman Francis *
Greg Wagstaff *
Paul Price *
Sailing Academy Committee: Murray Thomas
Steve Holt
Steve Luckin
Colin Lee
Remy Thomassen
Louisa Whooley*
Communications and Marketing Committee: Don Manning and Gavin Pascoe to assist.
Events Committee: No nominations
Slipway Committee: Peter Maheridis
Russell Third
Bill McCullough
Sven Bieringa
Errol Curtis
Barry Telford
7. Centenary Celebrations
Mike Appleyard presented the work he has done with regards to the upcoming centenary celebrations for the club. The document Mike has put together is now available on the club website.
8. Three Year Strategic Plan
Ryan Leatham spoke to the Three Year Strategic Plan which was available to the meeting by visual display. Ryan reviewed the past year’s achievements and plan for coming year. The Three Year Strategic Plan is available on the Club website.
Ryan advised that the new Management Committee will be working to finalise a new three year plan for the coming years.
Members were invited to volunteer and take ownership and responsibility for the plan and its effectiveness, and for making the Club a vibrant and successful place.
Doug Young asked how feedback regarding the plan could be given; he was advised to email the General Manager with any feedback.
9. General Business
Doug Young asked about the issues regarding flooding of the rigging area with high tides.
Peter Maheridis advised that the committee tasked with building the relationship with Wellington City Council have a plan regarding the infrastructure around the club grounds. The rigging area and flooding issues have been raised with the Council and they are part of the longer term plan/strategy.
Paul Sara closed the meeting at 2006hrs.