NCaeycis delightedtoinviteVendorstoour 2015 Annual Conference
September17-19,2015
RaleighConventionCenter(RCC)
500SSalisburySt∙Raleigh,NC27601
NCaeyc takesthevendor
experienceto a wholenewlevel!
WewantYOUtobeapartofitthisyear!
DisplaysinHallwaysforHighVisibilityHighTraffic
With 30 minute Breaks between Sessions to provide time for attendees to visit your booth!
- All conferencesessionsin RCC put you right in the centerof theattendees’experience
- “Vendor Spotlight” Friday, 4:30pm with opportunities for you to have a “Minute at the Mic” to talk about your company and product!
- Exhibitor area opens at 8 am on Saturday with sessions beginning at 9 am giving attendees time to visit with you!
Please complete the vendor application on the next page TODAY to reserve your space. Contact Chris Butler at 919-510-5034 or if you have any questions.
Setup: Thursday, Sept.17th9:00am‐6:30pmExhibition Hours:Thursday 11:00 – 3:00 (optional)
Friday,Sept.18th8:00am‐5:30pm Saturday, Sept.19th8:00am‐1:00pm
Breakdown:Saturday, Sept.19th11:30am‐1:30pm
NorthCarolinaAssociationfortheEducationofYoungChildren
anaffiliateofnaeyc
2209CenturyDrive,Suite550,Raleigh,NC27612
919‐510‐5034(p)919‐510‐5033(f)
VendorPricingandApplication
Exhibit space will be located in the hallways outside the session rooms throughout the
Raleigh Convention Centerto provide high visibility and high traffic!
Set-Up: / Thursday,September17 / 9:00am-6:30pmExhibitionHours:
Break-Down: / Thursday, September 17
Friday,September18
Saturday, September 19
Saturday,September19 / 11am-3pm(optional)
8am-5:30pm
8 am-1pm
Noearlierthan11:30am;completedby1:30pm
PleaseNote:Exhibit space must be staffed during the times the Vendor areas are open.
On Saturday, no part of any exhibit may be dismantled prior to 11:30 am, butmust be dismantled no later than 1:30 pm.
Exhibitor SpaceIncludes one 8’x24” draped table and 2 chairs / Cost of 1sttable/ 2nd/each additional
Main Level 3 - Front Entry Hall / $475\$435\$410
Main Level 3 –Hallway Outside Session Rooms / $450\$410\$385
Toreserveaspace,firstrefertotablelayouttoidentifyyourpreferredspace(s).
CompletethisformandsubmittoNCaeycat2209CenturyDrive#550,Raleigh,NC27612.
Toreserveatable(s),applicationformsmustbeaccompaniedbya$100pertabledepositorfullpaymentnolater thanAugust1st.PaymentinfullisrequirednolaterthanAugust17th.
CompanyName:
ContactPerson(s):
Address: ______
City:______State: Zip: ______
ContactPhone: ContactPhone#2:
Email: ______
Productstobeexhibited:
Amount of enclosed check: ______Check #: Total number of tables requested:
RequestedTableNumber(s)(SeemapoflayoutofRCCfortablenumbers):
(If yourchoice is not available, NCaeycwill contact you to discussalternate availability.)
1stChoice(s): 2ndChoice(s):
I am interested in placing an ad in the program: YES! MAYBE
IaminterestedinlearningmoreaboutSPONSORSHIPandADVERTISINGopportunities: _YES! MAYBE
IaminterestedinofferingaDOORPRIZEsoweREALLYgetnoticedduringVENDORSPOTLIGHT: _YES! MAYBE
For more information please contactChris Butlerat 919-510-5034 or .
RefundPolicy:ArefundmaybegrantedifNCaeycreceiveswrittennoticeofcancellation14dayspriortotheConferenceandifweareabletoresellyourspace.
Raleigh Convention Center Vendor Table Layout
All exhibitor spaces are located in the hall areas outside the session rooms on level 3.
Prices and table space descriptions are on the Application Form.
AdvertisingandSponsorshipOpportunities
Make a solid connection with attendees during and beyond their Conference experience!
Makesureyourcompany’sname andinformation is at their fingertips!
Place your Conference Program ad today!
We put emphasis on our printed materials to maximize your marketing exposure!
PlaceYOURConferenceProgramAdtomakealastingimpression!
Advertisement
Small ad (1/8ofpage) / 3.5” x 2.25 / $75Quarter Page / 3.5” x 4.5” / $150
Half Page (vertical format) / 3.5” x 9” / $250
Half Page (horizontal format) / 7” x 4.5” / $250
Full Page / 7” x 9” / $450
Inside BackCover / 7” x 9” / $500
Inside FrontCover / 7” x 9” / $550
Outside Back Cover / 7” x 9” / $600
Learn about SPONSORSHIP and AD OPPORTUNITITES! Connect with NCaeyc’s Executive Director, Lorie Barnes TODAY!
(919) 510-5034 or .
ThereareSponsorshipLevels and Ad Sizes tofitEVERYbudget!
Demonstrateyourcommitmenttoexcellenceinearlycareandeducation.
Hereiswhatvendorssaidabouttheir experiencesatNCaeyc’sAnnualConference:
“Great traffic flow and visitationat our booths!”
“Very accommodating staff, nice space, and good amount oftraffic.” “VendorSpotlights were fun for EVERYONE!”
“The hospitality was amazing…
staffworked hardto makesure allofour needs were met.”
“The peoplewho were in charge wereAWESOME!Way to go NCaeyc!” “Thank you NCaeycfor the kindness shownto Exhibitors;
We TRULY felt wewere important to you!”
“NCaeyc’s efforts to support vendors were way over the top –
better than any other conference.”
“I calledmy company President during the Conference because Iwas SO EXCITED
aboutthe wonderful experience we were having!”
WhatwillYOUsaythisyear?
Contact Chris Butler at 919-510-5034 or
RaleighConventionandConferenceCenter
UtilitiesOrderForm
Connection:
1.Underno circumstancesshallanyoneotherthanthe ConventionCenterElectricianmakeelectricalconnections to the ConventionCenterdistributionsystem.
2.Hourlyfees mayapplyfor specialwiringrequirements.
3.Sharingpowerbetweenboothsisprohibited.
4.Convenienceoutletsthat mayexistinor nearyourboothare notincludedin yourboothrentalandmaynotbe used.
5.AllequipmentprovidedbyexhibitormustcomplywithallNationalElectricCodesas wellas, state,localand internationalsafetycodes.
6.Thebuildingengineermayrefuseserviceto anyrequestsdeemedunsafe.
7.No two-wire(home-use)extensioncordsareallowed.
120/208vand277/480vPower:
TheConventionCentercanprovidepowerforyourequipmentandmachinerywiththefollowinglimitations:
Wecanonlyguaranteethat wewillbeableto providepowerif youorderinadvance.Not alllocationsofthebuildinghave accessto higheramperageor voltagepower.PleasediscussyourneedswithJimmyPierceat(919)996-8526.Wegenerally canprovidethepoweryouneedformostequipment,however, wedo notstockalltypesofoutlets.If youneedto pluginto somethingotherthana standard120or240volt,20 or30ampoutletyou needto eitherbringanoutletofthecorrecttype or provideequipmentwithbare wireleadsthat wewillinstallintoourbreakerpanel.We willnotdisassembleyour machinery orequipmentinorderto wireit.Pleaseprovideequipmentwitheithera plugorbarewireleads.
RightofWayandAccess:
1.TheConventionCenterreservesaneasementbehindeachexhibitboothforthepurposeofdistributingelectrical serviceto neighboringbooths.
2.Unlessotherwisedirected,ConventionCenterelectriciansareauthorizedto cutfloorcoveringsto permitinstallation ofservice.
3.Wall,columnandpermanentbuildingutilityoutletsare not a partoftheboothspaceandare notto be usedby exhibitorswithoutadvanceapproval.
4.Accessto floorboxesisstrictlyprohibited.
5.Displaysand servicepanelsmustbeavailableandaccessibleforinspectionatalltimes.
Phonelines:
Youwillbeprovidedwithone phoneline withanRJ-12plugforeachphoneline youorder.Thephonelinesareanaloglines
suitablefor use withcomputermodems,creditcardmachines,or for voicecommunication.If youwantto usethelineas a normalphone,you mayrentthetelephonesetfromusforanadditionalfeeorbringyour owntelephoneset.If youare using thelineforamodemorcreditcardmachine,you mustprogramyourdeviceto dial9, pause,andthendialthenumberyouare calling.Thephonelinesaredisabledfrommakinginternationalcallsordialing900,976,and similartollnumbers.Long distancefeesarechargedto theclientuponreceiptofthefinalbill.
Air,Water,andDrainService:
Compressedair, water,anddrainservicemustbeorderedinadvance.Notallareasofthe ConventionCenterhaveaccessto
these services,so pleasecontactusearlyif you needthese services.CallJimmyPierceat(919)996-8526toorderthese services.
InternetServices:
AllInternetServicesare subjectto TheConventionCenter’sacceptableusepoliciesandthe RCCmaysuspendServiceto anyexhibitoror useriftheuse isdeterminedto beinviolationoftheacceptableusepolicies.TheConventionCenteristhe soleproviderofWiFiInternetserviceswithinthe facility.Customersmaynotusetheirownwirelessaccesspoints, wirelessrouters,WiFiunits,anyotherdevicethatprovidessharedWifiInternetaccess.
VPNoverPPTP:To makemultipleVPNconnectionsto a singleMicrosoftVPNserver,eachconnectingPC musthaveits
ownstaticpublicIP address.Thisisdueto limitationsofPPTP.
Disclaimer: TheConventionCenterdoesnotprovidesecurity,suchas,butnotlimitedto firewalls,etc.foranydatacircuit(s) that weprovide.Itisthe sole responsibilityoftheexhibitororcustomerto provideanynecessarysecurity. Softwareor contentobtainedfromtheuseofServicemaycontainvirusesorotherharmfulfeaturesandcustomerissolelyresponsiblefor protectingitsequipmentandsoftwarefromsuchmatters.
RaleighConventionCenter
UtilitiesOrderForm
Paymentforanyrequestedservicescanonlybemadebyacompany,cashiers,orcertifiedcheck,cash,Visa,MasterCardorAmericanExpress. Servicewillnotbeprovideduntilpaymentisreceived. Ifyouwouldlikea confirmationor receiptforyourorderpleasecontactRCCAccountingat919-996-8520 andincludeyour emailaddressonthisform.Seepage2for additionalcontactinformation.
EventName:
EventDate(s):
Event#
(RCCto complete)
BoothNumber(s):
ContactName:Email:
CompanyName:
Address:
City: State: Zip:
PhoneNumber: FaxNumber: WouldYouLikeAReceipt?
QTY. / SERVICE / ADVANCEPRICE / FLOOR PRICE* / TOTAL PRICEELECTRIC POWER± / 110VOutlet-20 Amp / $90.00 / $140.00
220VOutlet-30 AmpUnder / $160.00 / $220.00
220VOutlet–Above30 Amp / $240.00 / $320.00
120/2081phor 3ph
Anythingover100Amp / CallJimmyPierce(919-996-8526)for
Details,AdvanceOnly
PHONES/MISC / TelephoneLine(HandsetNot Incl) / $215.00 / $270.00
TelephoneLine(IncludesHandset) / $240.00 / $305.00
Two-LineDigitalPhone / $350.00 / $425.00
CompressedAir,Water,orDrain
Service(ExhibitHallsOnly) / CallJimmyPierce(919-996-8526)for
Details,AdvanceOnly
Pricesaresubjecttochange.ThelatestformcanbefoundontheRaleighConventionCenterwebsite:
± Allpowerissuppliedfromthefloor.Pleasecallto discussotherrequirements.
QTY. / SERVICE / ADVANCEPRICE / FLOOR PRICE* / TOTAL PRICEINTERNET SERVICES / WiredInternet / $350.00/
Per event, per drop / $450.00/
Per event, per drop
Wirelessinternetaccessisavailableforpurchaseon site.Tousethis service,associateyour wireless-enableddevice withthe“RaleighConventionCenter”SSID,openyour webbrowser,and followtheinstructionsforpayment. Pricing:$8.95/day for one device,and $29.95/week for one device.However,youmaypurchasewirelessinternetbelowforcreditcard machinesandotherdevicesthatdo nothaveawebbrowser.Inthatcase,a passwordwillbeprovidedto youbyRCC Staffwhenyouarrive.
WirelessInternet / $20 per day per device
OR
$60 per week per device
DedicatedBandwidthConnections / $150.00/Mbpsperday– Minimum$500.00
7 to45 DaysAdvanceNoticeRequired dependingonbandwidth
StaticPublicIPAddress / $150.00(+$350.00foroneWired Connection= $500.00)
AdvanceOnly
TOTAL:
*Pleasenotethatthefloorpricewillbechargedifequipment reservationsarenotreceived byThe
RaleighConventionCenteratleastoneweekpriortothefirstdayof move-in.
Paymentoptions:1.Mailcompletedformwithpaymentto:
RaleighConventionCenter
500SouthSalisburySt. Raleigh,NC27601
Fororderreceiptconfirmationorpayment receiptspleasecontact:
RCCAccounting: 919-996-8520
Forelectricalquestions:919-996-8526
Forinternetquestions:919-996-8652 / 2. PaywithoMastercardoVisaoAmericanExpress
(checkonebox)
Nameon Card Cardnumber Expiration(MM/YY)
Signature
FAXcompletedformwithcreditcardinformationto:
RCCAccountingFAX#: 919-996-8552
ForInternalUseOnly:
Datereceived:Receiptnumber:
Pricesaresubjecttochange.ThelatestformcanbefoundontheRaleighConventionCenterwebsite: