ASA East Midland Region

Minutes of the Regional Board Meeting

Josie Grange / (JG) / Chairman
Paul Mills / (PM) / Finance Manager
Andrew Marvin / (AM) / Elected Member
Ursula Beck / (UB) / Leicestershire
Dave Hendel / (DH) / Lincolnshire
Karl Davidson / (KD) / Derbyshire
Anne Clark / (AC) / ASA Board Member
Wendy Coles / (WC) / Nottinghamshire
Brian Collis
John Hidle
Claire Everest
Ashleigh Scott / (BC)
(JH)
(CE)
(AS) / Northamptonshire
Elected Member
Co-opted Member
Co-opted Youth Member
Terry Bream / (TB) / President
Also in attendance:
Roger Glithero / (RG) / Regional Director
Charlotte Berzins / (CB) / Regional Co-ordinator

11th February 2012, SportPark, Loughborough

1. / Apologies
There were no apologies. / Action
2.
2.1 / Minutes of Previous Board Meetings (2 sets)
The minutes were accepted as a true record by the Board.
3.
3.1
3.2
3.3
3.4
3.5
3.6
3.7 / ASA Structure Update
This PowerPoint presentation shown was a continuation from Paul Davies’ presentation on Jan 10th 2012.
It was reported that the ASA have appointed Ray Gordon & Keith Ashton as ASA Board members on the project group.
It was felt that the impact the staffing re-organisation may have on the Region was a concern but different Regions deployed their RD’s differently and it was felt that we are very close to the staffing structure required.
After looking through RD work areas and what RG still feels he needs to do, his role with the Region has not changed particularly although he now has a different focus and line manager.
It was noted that instead of Regions making their own decisions on how to improve numbers of GPS (Getting People Swimming), the plans would be made nationally and fed down regionally.
It was agreed that occasionally the RD Advisory Group should link in with Finance Group so that projects or ideas brought forward by either RG or the Board can be discussed by both groups including financial implications.
As the commissioning document would finish in April, the Region needs to claim any monies due before the end of March 2012.
Whilst it was understood that more would be known following the first 8 week review of the GPS programme, it was felt that in proportion to the 5 day week, RG would now be likely to work 4 days on the national GPS project and 1 day on other Regional work, though this would be fluid at different times of the year.
The contracts of the PSDO’s are due for renewal over the next 12 months and it was agreed that they have worked well for the Region in liaising with clubs.
It was hoped that when posts are due for renewal the ASA will still provide some financial support. However, if necessary, the Board agreed to make this up in order to continue their posts.
AC commented the changes to the ASA Governance and structure still has to be agreed at ASA Council in September
The Board wish to be kept in the loop regarding the RD Advisory Group and forthcoming projects. / RG
RD Advisory Group
4.
4.1
4.2
4.3 / Finance Update
It was explained that as the budgets were set before the commissioning document had been completed, they had proved to be irrelevant in some areas.
It was noted that the Finance sub-group had made sure that there were plenty of explanatory comments in the finance report.
It was reported that the office had received an email commenting on the mileage rate of the Region only being 40ppm. The Board agreed to bring this in line with the ASA and HMRC which is 45ppm as of 12am Sunday 12th February.
5.
5.1 / LOCOG Live Site
The Board were shown a PowerPoint presentation made by Emma Griffin, which offered a possible site in conjunction with the Big Screens during the Olympic in Leicester and Derby. It was agreed that this was a fantastic ASA opportunity for signposting and involvement of clubs and pools. The detail was being confirmed by ASA Marketing, and this would be cascaded by the Region.
6.
6.1
6.2
6.3
6.4 / ASA Board Member Report
AC reported on the three day ASA Board meeting in January. This had been a special meeting to look at various strategies for the year. As well as the presentation regarding GPS, there had been a number of presentations by other departments within the ASA.
It was noted that swimming had been nominated by Sport England as one of the main sports to adopt their new focus on 14-25 year olds.
IoS had recently been inspected by Ofsted and given Satisfactory overall, with some parts given excellent.
As part of the Board appraisal process, the ASA Board members would be receiving phone calls from the Chairman.
7.
7.1
7.1.1
7.1.2 / Matters Arising
Governance
The Governance group to discuss how the Region will recruit a new Chairman. It was discussed that advertising through ASA HR department would be a good choice.
The Governance audit process is still to take place with Kay Simnett (ASA Finance Dept), however, this will be pursued following the pause to clarify the new roles and responsibilities discussed in the Regional structure update. / UB, JH, WC, CE
8.
8.1
8.2
8.3 / Any Other Business
It was reported that the Region had appointed Tim Barzycki as their new Fundraising Officer and that he had significant previous experience in voluntary and fund raising roles.
RG reported that Kate Palmer, the PSDO for Leics and Northants would be leaving at the end of March. The Board commented on how well she had worked in her post and expressed their good wishes to her. The Development Committee will meet again before Kate Palmer leaves her role as PSDO in March.
It was noted that the licensing offer to swimming Officials who had qualified since 2009, had been taken up by 9 people so far.
9. / Board Liaison Reports
There were no comments made on the Board reports.
10. / Date of next meeting and dates for the year
19th May 2012
Sunday 9th September 2012 (ACM

ASA East Midland Regional Board Meeting 11/02/12