Freeman Combined PTSG Summer Minutes

July 6, 2016 (2:00p-4:00p) Katie Millhorn’s house

  • Welcome:Katie Millhorn (President)
  • Members present: Jayne McLaughlin, Jenny Bryant, Katie Millhorn, Amanda LaShaw, Kelli Paine
  • Approval of June Minutes: Updated some minor details and total income from Fundraising for the 2015-16 school year. All Approved
  • Official welcome to new folks and passing of the baton by the leaving members
  • Kelly Hicks gave Katie her Board T-Shirt, Tamara gave Amanda her shirt
  • Financial plan for next year: Amanda
  • Review next year’s approved budget:
  • Amanda, Kelli and Katie will schedule to go to Banner to sign the new signature card.
  • Departments—Overviews/suggestions for next year
  • Fundraising:Barb Cashmere and Christie Perry will chair Original Works, Kelly Hicks will chair Freeman Gear (2 promos). No Director at this time.
  • Membership: Jayne
  • At Back-To-School Social, add a list of name and contact of who took a membership form, but didn’t pay and sign up that day
  • September promotion: classroom who gets the most PTSG students (percentage of classroom students, at the end of September gets a classroom gift up to $100. This will come out of Promotions line item.
  • Theme for this year “Let’s Grow Together”. Tree with leaves for family names, apples for staff names, ladder for biz names. Kelli will do tree, Katie and Amanda will do leaves, apples. Jayne will put members up on the tree.
  • Programs: Stephanie Jones is considering filling this position
  • Event Planning Form: Jen will email Amanda the current form, Amanda will pare it down and then resend the updated version to everyone
  • Newsletter/advertising items (Katie/Kelli):
  • How many newsletters to go out next year? Every other month (Sept, Oct, Dec, Feb, March, May)
  • Get items to Jenny by the Sunday before the publishing date
  • Jenny in charge of newsletter (looking back at what we’ve done) and minutes and getting them posted online
  • Facebook presence plan: Katie will promote PTSG events
  • Katie in charge of promoting upcoming events (Facebook and school flyers)
  • New Business
  • Set next school year’s meeting dates/times (Mondays 1:30 to 3:30 in Comm Classroom). Mostly 2nd or 3rd Mondays of the month
  • Next meeting date?August 22 1p to 3p at Katie’s house
  • Survey/evaluation of community in the fall?We believe it is not necessary at this time because we did the survey last fall. We can revisit this if we believe it would be helpful next year.
  • Jenny will send name tag template
  • Back to school social date/plan: August 29, 4:30p-6:30p.
  • 3 tables: Jayne bringing 2, Kelli bringing 1
  • One pop-up (Kelli will bring that)
  • We will get 4 bags for drawings for those who signed up for Membership THAT day. Amanda will get the bags (about $8.50 each), Jenny will laminate a PTSG tag to go on them.
  • Katie will confirm with schools about Social booth, meeting times, newsletter dates,
  • First shift (4:00 to 5:30): Kelli, Jayne, Amanda, ??, ??
  • Second shift (5:30 to 7:00): Jenny, Katie, ??, ??, ??
  • Motion to adjourn at: 5:30pm