In Response to the Message from Diana Greene, 3/20/2012

on behalf of Briscoe, Judy [

Actions

In response to the message from Diana Greene, 3/20/2012

To:

Diana Greene [; Ginger Coronato [; Bennie Silver [; Elisa Freeman [; FACS Listserve [;

Attachments:

ATT00001.txt (197 B)

Wednesday, March 21, 2012 10:23 PM

We are given a Substitute folder each year at school. They are purchases and has requested information already printed on the folder to fill in for your classes. We have to fill them out in the first three weeks of the school year or before you have a sub for your room.

Sections on the folder include:

Daily Schedule: Period, Time of class, Monday-Friday (name of class taught)

School Day : When school open time, lunch time and dismissal time for the day.

Extra duties: This is where I jot down Tornado drill information and /Fire drill information.

Inside

Where to Find section:

Lesson plans

Paper/pencilsa

Student Passes/ Referrals

Attendance Book

Handouts

Seating Chart

Other: I usually leave note on loaning out my pens or pencils but not without collateral from student to get it back. Otherwise I have come back cleaned out of pens.

Get Assistance from: I leave one or two teachers names who are nearby and their room number.

Personnel information: I write in name of Principal, Assist. Principal, Dean of Students, Main Secretary, Attendance Clerk and my custodians- their name and their phone extension number

Location of section: Staff Restrooms, staff lounge. Lunchroom/cafeteria and main office

Special instructions: and Attendance Procedure sections

BACKSIDE OF FOLDER:

Procedures: Emergency numbers I list names and extension umbers of Principal, Assist, Principal, Dean of students, nurse, secretary, Attendance clerk and Guidance office secretary.

Severe Weather: I tell where fire and tornado maps are located inclassroom.

Class Discipline: I leave three rules. 1.In seat by bell

2. No profanity

3. Students must bring book, paper and writing utensils daily

Lunch : what time and where to go.

Attendance: I tell them to write on paper and turn in at end of day or to call with those that are absent.

Hall pass rules: I have 3 rules 1.No passes out unless an emergency

2. No student leaves classroom unless they have a signed agenda from sub or the teacher requesting them or guidance.

3. No library passes unless they are finishing a project for me that I have left notes for that student.

On the side of Folder:

Place for school, teacher, Room Grade or Department

Judy Briscoe

Edgewood High School

t: Tuesday, March 20, 2012 4:03 PM
To: Ginger Coronato; Bennie Silver; Elisa Freeman; FACS Listserve;
Subject: Re: [Facs] sub folder

Bennie Silver

Didn't mention before, but in addition to our form for the office and detailed folder in the classroom, we have to have a one day emergency plan and a 5 day emergency plan. All must be in detail, in folders, visible and something a sub can pick up and run with!

3/21/2012

on behalf of Bennie Silver [

Actions

To:

Ginger Coronato [; Elisa Freeman [; FACS Listserve [; ; Judy Briscoe [; Diana Greene [

Attachments:

ATT00001.txt (197 B)

Wednesday, March 21, 2012 4:32 PM

Bennie Silver

Early Childhood Instructor

FCCLA Advisor

NTHS Sponsor

J. Everett Light Career Center

1901 E. 86th St.

Indianapolis, IN 46240

317-259-5265 ext. 43000

------

This e-mail and any attachments are from a sender at the Metropolitan School District of Washington Township in Indianapolis, Indiana. They are intended for the named recipients and may contain information that is confidential or privileged under Indiana and Federal Law. Any error in addressing or sending this e-mail is not a waiver of confidentiality and does not consent to copying or distribution of this e-mail or attachments. If you receive this e-mail in error, please notify the sender of the error by return e-mail and delete this e-mail and its attachments. If there is a need to speak to the sender, please call [317] 845-9400 and they can provide you with contact information.

> "Briscoe, Judy" <> 3/21/2012 4:04 PM >

Sections on the folder include:

Daily Schedule: Period, Time of class, Monday-Friday (name of class taught)

School Day : When school open time, lunch time and dismissal time for the day.

Extra duties: This is where I jot down Tornado drill information and /Fire drill information.

Inside

Where to Find section:

Lesson plans

Paper/pencilsa

Student Passes/ Referrals

Attendance Book

Handouts

Seating Chart

Other: I usually leave note on loaning out my pens or pencils but not without collateral from student to get it back. Otherwise I have come back cleaned out of pens.

Get Assistance from: I leave one or two teachers names who are nearby and their room number.

Personnel information: I write in name of Principal, Assist. Principal, Dean of Students, Main Secretary, Attendance Clerk and my custodians- their name and their phone extension number

Location of section: Staff Restrooms, staff lounge. Lunchroom/cafeteria and main office

Special instructions: and Attendance Procedure sections

BACKSIDE OF FOLDER:

Procedures: Emergency numbers I list names and extension umbers of Principal, Assist, Principal, Dean of students, nurse, secretary, Attendance clerk and Guidance office secretary.

Severe Weather: I tell where fire and tornado maps are located inclassroom.

Class Discipline: I leave three rules. 1.In seat by bell

2. No profanity

3. Students must bring book, paper and writing utensils daily

Lunch : what time and where to go.

Attendance: I tell them to write on paper and turn in at end of day or to call with those that are absent.

Hall pass rules: I have 3 rules 1.No passes out unless an emergency

2. No student leaves classroom unless they have a signed agenda from sub or the teacher requesting them or guidance.

3. No library passes unless they are finishing a project for me that I have left notes for that student.

On the side of Folder:

Place for school, teacher, Room Grade or Department

Judy Briscoe

Edgewood High School

t: Tuesday, March 20, 2012 4:03 PM
To: Ginger Coronato; Bennie Silver; Elisa Freeman; FACS Listserve;
Subject: Re: [Facs] sub folder

Same here! :(

From: [ On Behalf Of Ginger Coronato [
Sent: Tuesday, March 20, 2012 3:43 PM
To: Bennie Silver; Elisa Freeman; FACS Listserve;
Subject: Re: [Facs] sub folder

I would be very careful about putting the medical info in there without talking to your principal. Yes the sub should know, but I would cover my butt before releasing that to a sub. Here at Ritter that information isn’t even released to the teachers unless there has been a specific issue with a specific student. Just be careful!

Ginger Coronato

Cardinal Ritter

From: [mailto: On Behalf Of Bennie Silver
Sent: Tuesday, March 20, 2012 12:22 PM
To: Elisa Freeman; FACS Listserve;
Subject: Re: [Facs] sub folder

The last two items really do have to be included, especially if for the student's safety. Issues such as seizures, allergies etc. must be included regardless of privacy issues. A sub has to know what to do in case of an emergency! the guidelines must be specific. (Been there!!!!)

Bennie Silver

Early Childhood Instructor

FCCLA Advisor

NTHS Sponsor

J. Everett Light Career Center

1901 E. 86th St.

Indianapolis, IN 46240

317-259-5265 ext. 43000

------

> Elisa Freeman <> 3/20/2012 11:07 AM >
I sent out a question (a long, long time ago) asking for ideas to put in a sub folder. I finally had time to organize the info. Here are ideas for a sub folder.
(In no particular order)
Emergency Plans
Schedule (with lunch and planning times)
Seating Charts and rolls
Students who are good for helping
Classroom procedures
Rules to enforce
Discipline Referrals
Good behavior awards
Disclosure documents
Lesson plans for the day
time-out/behavior intervention sheet
names and extensions or room numbers of other teachers who can help
report forms (how did the day go?)
Procedures: handing in assignments, end of the day tasks, fire alarm, assembly, etc
School map: lunchroom, office, bathroom, teachers lounge
generic daily plan for all periods
extensions for secretaries, school nurse, principal, asst principal
blank class roster
best class of the day contest
numbers for custodian, computer tech specialist
directions for using projectors, dvd players, doc camera, etc
Pen
Snack for a thank you :)
ideas of time filler games
medical emergency info
special info about students
(I know on the last two ideas there are concerns because those are private information. Use your head)
Anyways, there's the list. Thanks for all your help, and hopefully this will help someone else!
Elisa Freeman
Evanston Middle School
Evanston, WY

On Thu, Jan 5, 2012 at 12:09 PM, Elisa Freeman <> wrote:

Question about subs:
Does anyone have a sub folder that they use as general information when you have a sub? Procedures and seating charts and stuff like that? Not just the plans, but additional sub info. I would like to make one but don't have a good idea of what should go inside, so any ideas would be helpful.
Thanks!
Elisa Freeman
Evanston Middle School
Evanston, WY

Kahl, Ginger

How about a note to the sub to call the office to see if any precaustions are necessary for the claaaes they are working in today. Put the responsibility on the school officials. On Mar 20, 2012 5:30 PM, "Roberts Alissa D" <> wrote:

3/20/2012

on behalf of Kahl, Ginger [

Actions

To:

Roberts Alissa D [

Cc:

Bennie Silver [; Diana Greene [; Ginger Coronato [; Elisa Freeman [; ; FACS Listserve [

Attachments:

ATT00001.txt (197 B)

Tuesday, March 20, 2012 3:52 PM

How about a note to the sub to call the office to see if any precaustions are necessary for the claaaes they are working in today. Put the responsibility on the school officials.

On Mar 20, 2012 5:30 PM, "Roberts Alissa D" <> wrote:

You also have to "cover your butt" the other way--we have several students in our building that are severe diabetics, have heart conditions, seizures, etc.--you cannot afford for the sub not to know.

From: [ On Behalf Of Diana Greene [
Sent: Tuesday, March 20, 2012 4:02 PM
To: Ginger Coronato; Bennie Silver; Elisa Freeman; FACS Listserve;

Subject: Re: [Facs] sub folder

Same here! :(
______
From: [facs-bounces@...

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Roberts Alissa D

You also have to "cover your butt" the other way--we have several students in our building that are severe diabetics, have heart conditions, seizures, etc.--you cannot afford for the sub not to know.

3/20/2012

on behalf of Roberts Alissa D [

Actions

To:

Diana Greene [; Ginger Coronato [; Bennie Silver [; Elisa Freeman [; FACS Listserve [;

Attachments:

ATT00001.txt (197 B)

Tuesday, March 20, 2012 3:29 PM

You also have to "cover your butt" the other way--we have several students in our building that are severe diabetics, have heart conditions, seizures, etc.--you cannot afford for the sub not to know.

Diana Greene

Same here! :(

3/20/2012

on behalf of Diana Greene [

Actions

To:

Ginger Coronato [; Bennie Silver [; Elisa Freeman [; FACS Listserve [;

Attachments:

ATT00001.txt (197 B)

Tuesday, March 20, 2012 2:08 PM

Same here! :(