[Date]

Dear [Name]

I would like to attend the Data Centres: The Next Frontier conference from ITWeb taking place onthe 21 July 2015 (conference) with a workshop taking place on 22 July 2015 at The Forum in Bryanston.

I have reviewed the agenda and feel the return on the investment would be a major benefit, as the event aligns directly to the priorities of our department, specifically [insert your priorities here].

It’s a very worthwhile investment, given the level of education and networking provided. The theme of this event is ‘Redefining the Data Centre’. Attending the event will assist me in assessing the current landscape and best practices, receive comment and analysis on the latest developing trendsand find out how to integrate the required processes and policies into our enterprise. I’ll also get an update on the latest tools and practical advice on how to improve ourdata centre operations within the company and achieve better results.

There are also a number of relevant case studies on the programme, covering what works and what does not.

The event is a platform for exchanging ideas and information. Senior decision-makers and senior management will be in attendance, and I look forward to networking opportunities. In addition, key industry vendors will be participating and I will be exposed to new solutions.

Other staff members in our organisation will be able to benefit as well. I will meet with the team when I return and relay recommendations and action items, and circulate a detailed actionable post-conference report. During these meetings, I will be able to share the downloadable presentation PDFs and audio recordings of the presentations.

I am seeking approval for the registration fee and travel expenditures.

The fees listed below exclude VAT / Early-bird rate / Standard rate
One day conference / R 4,815.25 / R 5,665.00
Half day workshop / R 2,758.25 / R 3,245.00
Conference + half day workshop / R 6,058.80 / R 7,128.00

Please note that in order to qualify for this discounted rate, I will need to register and pay beforeSunday 31 May 2015.

There are also special discounts available for groups: with four for the price of three delegates, seven for the price of five delegates, and 12 for the price of eight delegates.

Here is a complete breakdown of the conference costs:

Airfare / RX, XXX.00
Transportation / RX, XXX.00
Hotel / RX, XXX.00
Meals (note: breakfast, lunch and refreshments are included in the conference fee) / RX, XXX.00
Total conference fee / RX, XXX.00
TOTAL / RX, XXX.00

Please accept this proposal to attend. I am confident we will receive a good return for this investment.

Thank you for your consideration.

[Your standard close]