2014/15 APPOINTMENTS TO EXTERNAL

AND OTHER BODIES

Agribusiness Yarra Valley Inc

This group comprises regional leaders in agriculture, business natural resource agencies and Higher education. Initiatives are particularly focussed on water access and security; labour supply and training; farming on the peri-urban fringe and business management and development.

The body meets quarterly and Council is directly represented by one Councillor and an officer.

Contact: Tania Asper, Executive Officer Economic Development

Appointee: Cr Jim Child

Substitute: Cr Maria McCarthy

Relevance of Committee: / Highest level agricultural industry group in the Yarra Valley. Council contributes - $20,000 towards administrative costs.
Councillor or staff representative: / One Councillor representative and one substitute.
Attendance & involvement: / Two hour Board meetings held four times per year. Extra involvement in sub-committees and Dinner Forums depending on availability.
Term of Appointment: / Twelve months.

Audit & Risk Management Committee

The Audit & Risk Management Committee is an advisory committee of Council comprising three external (independent) appointments and two Councillors, one being the Mayor. The Committee meets quarterly or as required and reviews the Council’s financial management, risk and governance activities to ensure that they are carried out in an effective and efficient manner and that appropriate risk management strategies are in place.

Contacts: Peter Smith – Coordinator, Risk Management

Angelica Marshall, Manager Finance Procurement & Rating Services

Appointees: Cr Maria McCarthy (Mayor) + Cr Andrew Witlox

Relevance of Committee: / To provide strategic overview on Council’s financial management, risk and governance activities, ensuring that they are carried out in an effective & efficient manner and that appropriate risk management strategies are in place.
Councillor or staff representative: / Two Councillors required, one being the Mayor.
Attendance & involvement: / Five Meetings per year.
Term of Appointment: / Twelve months.

Burrinja

Burrinja is an Arts and Cultural centre which offers a wide range of services and facilities including exhibitions, performances, theatre, music, functions, workshops, seminars, festivals, markets and events. The councillor is a member of the Committee of Management.

Contact: Greg Box, Manager Arts Culture & Heritage

Appointee: Cr Noel Cliff

Substitute: Cr Mike Clarke

Relevance of Committee: / Key Shire cultural facility.
Councillor or staff representative: / One Councillor representative.
Attendance & involvement: / Monthly Committee meeting, occasional event attendance.
Term of Appointment: / Twelve months.

Community Safety Committee

Contact: Brett Ellis Manager, Risk Emergency & Community Safety

Appointee: Cr Terry Avery

Relevance of Committee: / The Community Safety Committee comprises community representatives and Council staff from various Departments to provide advice regarding the development and activities related to the Community Safety Action Plan & Strategy
Councillor or staff representative: / One Councillor representative.
Coordinator Community Safety
Manager Risk Emergency and Community Safety
Attendance & involvement: / Meets Quarterly
Term of Appointment: / Twelve months.

Disability Advisory Committee

Contact: Amanda May, Metro Access Officer

Appointee: Cr Maria McCarthy

Substitute: Cr Len Cox

Relevance of Committee: / The Disability Advisory Committee (DAC) will provide advice on access and inclusion issues and priorities to maximise opportunities for people with a disability in Yarra Ranges.
Councillor or staff representative: / 2 Councillor representatives.
Metro Access Officer.
Attendance & involvement: / The Committee meets monthly at Montrose Community Centre between February and December on the first Wednesday of the month 1.30pm-3.00pm
Term of Appointment: / Twelve Months

Eastern Alliance for Greenhouse Action

The Eastern Alliance for Greenhouse Action (EAGA) is a formal collaboration of seven Councils (Yarra Ranges, City of Knox, Maroondah City Council, Monash City Council, City of Boroondara, City of Whitehorse, City of Stonnington) in Melbourne’s east, working together on regional programs that reduce greenhouse gas emissions and facilitate regional adaptation.

Contact: TBC (Position currently vacant), Executive Officer Sustainability and Community

Appointees: Cr Maria McCarthy

Relevance of Committee: / Executive Committee: managing strategic directions for EAGA’s priorities, actions and operations (meeting quarterly)
Councillor or staff representative: / One Councillor representative
Manager Strategy and Sustainability (as proxy).
Attendance & involvement: / Quarterly meetings
Term of Appointment: / Twelve months.

Eastern Affordable Housing Alliance (EAHA)

Contact: Isha Scott, Executive Officer Community Development

Appointee: Cr Terry Avery

Substitute: Cr Maria McCarthy

Relevance of Committee: / Key regional forum to coordinate advocacy and initiatives to increase the provision of affordable housing across the region.
Councillor or staff representative: / 2 Councillor representatives.
Executive Officer Community Development
Attendance & involvement: / The Alliance will re-confirm an MOU between the 7 Councils and develop a work plan for the coming year. Meets bi-monthly.
Term of Appointment: / Annual

Eastern Regional Libraries Corporation

The regional library corporation covers Knox, Maroondah and Yarra Ranges. Each Council appoints two Councillors, and one substitute Councillor, to the Board. Regular meetings are held quarterly, with other meetings being held as required.

Contact: James Collins, Manager Economic & Community Development

Appointees: Cr Len Cox + Cr Mike Clarke

Relevance of Committee: / Strategic direction for provision of library services across the municipality.
Councillor or staff representative: / Two Councillor representatives.
Manager Economic & Community Development and EO Community Development (as proxy).
Attendance & involvement: / Quarterly meetings with occasional additional meetings as required.
Term of Appointment: / Twelve months.

Eastern Transport Coalition

The Eastern Transport Coalition is a group comprising representatives of 7 Councils, being the municipalities of Greater Dandenong, Knox, Manningham, Maroondah, Monash, Whitehorse and Yarra Ranges. The Mission Statement of the group is “The Eastern Transport Coalition will advocate for accessible and integrated sustainable transport in the eastern region of Melbourne to improve liveability and reduce car dependency”.

The group aims to strongly advocate on integrated transport issues to reduce dependence on car travel and to promote public transport as part of an integrated transport solution. The group also investigates transport issues and potential improvements, and provides for consultation with transport agencies, operators and users.

Contact: Garfield D’Costa, Executive Officer Infrastructure Development

Appointee: Cr Mike Clarke

Substitute: Cr Terry Avery

Relevance of Committee: / Advocacy group for improvements to public transport and integrated transport in Melbourne’s outer east.
Councillor or staff representative: / One Councillor.
Director, Environment and Engineering
Attendance & involvement: / Monthly meetings.
Term of Appointment: / Twelve Months.

Fire Management Planning Committee

Council is required to establish a Fire Prevention Committee under provisions of the Country Fire Authority Act. The Committee comprises representatives of fire brigades in the Shire and is serviced by Council’s Fire Prevention Officer. It oversees and reviews the progress and actions of the Municipal Fire Prevention Strategy.

Contact: Brett Ellis, Manager Risk, Emergency & Community Safety

Appointee: Cr Jim Child

Substitute: Cr Mike Clarke

Relevance of Committee: / Statutory Requirement under Country Fire Authority Act.
Councillor or staff representative: / One Councillor representative and one substitute.
Manager, Risk, Emergency and Community Safety
Attendance & involvement: / The Committee meets quarterly.
Term of Appointment: / Statutory requirement of the MFPO.

Graffiti Working Group

The Graffiti Working Group is responsible for the creation and implementation of an annual Graffiti Management Plan to achieve the objectives set out in the Council’s Graffiti Management Strategy.

Contact: Guy Masters, Manager Family Youth & Children’s Services

Appointees: Cr Terry Avery + Cr Mike Clarke

Relevance of Committee: / Working Group established due to range of stakeholders with interest in graffiti management.
Councillor or staff representative: / Four Councillor representatives.
Manager - Family Youth & Children’s Services and representatives from Parks & Facilities, Risk, Emergency & Community Safety, Social & Economic Development.
Attendance & involvement: / Quarterly –9.30am -11.30am at Yarra Ranges Youth Services, 1616 Burwood Highway, Belgrave
Term of Appointment: / 12 months

Health and Well-Being Advisory Committee

The Health and Well being Advisory Committee provides advice through its broad representational membership to Council regarding the development and implementation of the three year public health plan. The Committee consists of representatives from local health and community services agencies, community members and a Councillor nominated by Council.

Contact: Isha Scott, Executive Officer Community Development

Appointee: Cr Jason Callanan

Relevance of Committee: / In accordance with the Health Act the Council is required to develop a four year Public Health & Wellbeing Plan – now entitled the Community Well-Being Plan.
The Health and Wellbeing Advisory Committee provides advice through its broad representational membership to Council regarding the development, implementation and evaluation of the three year public health plan.
Councillor or staff representative: / One Councillor representative.
Executive Officer Community Development
Manager, Economic and Community Development
Attendance & involvement: / The committee is chaired by a community representative and meets quarterly.
Term of Appointment: / Twelve months.

Interface Councils

This group involves Councils with an urban-rural interface and meets to discuss matters of mutual concern.

Contact: Glenn Patterson, Chief Executive Officer

Appointee: Cr Maria McCarthy(Mayor)

Substitute: Cr Jason Callanan (Deputy Mayor)

Relevance of Committee: / High importance, direct input to Government Departments and Ministers on key issues affecting Interface Councils.
Councillor or staff representative: / Mayor as delegate and Deputy Mayor as substitute.
CEO attends monthly CEO forum. Councillor attends bi-monthly CEO/Councillor forum at MAV.
Attendance & involvement: / The Councillor representative will attend bi-monthly meetings at MAV in city.
Term of Appointment: / Twelve months.

L2P Steering Committee

The L2P program is a volunteer mentor program to assist young learner drivers attain 120 hours of driving practice, i.e. young people with significant barriers (no access to vehicles or supervisors). The committee assists in the running of the program; provides advice and guidance; assists with applications and the selection of mentors.

Contact: Imren Bayram, Coordinator Youth Planning and Partnerships

Appointee: Cr Callanan

Relevance of Committee: / To provide oversight and direction to the L2P program.
Councillor or staff representative: / One Councillor representative.
Executive Officer Youth Services and/or Co-ordinator Community Development
Attendance & involvement: / Quarterly
Term of Appointment: / 3 years

MAV Environment Advisory Group

The MAV Strategic Environment Advisory Group’s key purpose is to advise the MAV on environmental issues impacting on local governments and to assist the MAV to carry forward key environment policy. The committee addresses a broad range of environmental management functions and issues that impact on local government.

Contact: Jane Sinnamon, Manager Strategy & Sustainability Department

Appointee: Cr Len Cox

Relevance of Committee: / This committee addresses a broad range of environmental management functions and issues that impact on local government.
Councillor or staff representative: / One Councillor representative.
Attendance & involvement: / Monthly meetings. Supported by Manager Environment as requested by Councillor.
Term of Appointment: / Twelve months.

Metropolitan Waste Resource Recovery Group

The Metro Waste Resource Recovery Local Government Forum is used to inform and consult local government on strategic Waste Management Issues. Metro Waste Management Group is made up of 30 Metropolitan Councils. The Metro Waste Management group is managed by a board of 4 elected representatives from the 30 Councils and 4 representatives appointed by the Minister of Environment. The Metro Waste Management Local Government Forum addresses a broad range of Waste management issues that impact on local government.

Contact: Graham Brew, Executive Officer Waste Management

Appointee: Cr Jim Child

Relevance of Committee: / The Metro Waste Management Local Government Forum addresses a broad range of Waste management issues that impact on local government.
Councillor or staff representative: / One Councillor representative.
Manager, Strategy & Sustainability
Attendance & involvement: / Minimum of 4 meetings per year approximately quarterly. Additional meetings arranged if required
Term of Appointment: / 4 years

Municipal Association of Victoria

The Municipal Association is the peak body of Councils in the state, variously acting as a lobby group, or liaison with the government, and other local government bodies about local government issues. The equivalent bodies in each state form the membership of the Australian Local Government Association which performs the same role on a national basis. Almost all Councils in Victoria are members of the MAV.

Each member Council appoints one Councillor delegate and a substitute delegate. The full Association meets twice a year. The activities of the Association are managed by a Board elected by delegates.

Contact: Marion Grieg,Executive Officer, Governance

Appointee: Cr Maria McCarthy (Mayor)

Substitute: Cr Jason Callanan (Deputy Mayor)

Relevance of Committee: / Group act as a lobby and liaison group with the government and other local government bodies about local government issues.
Councillor or staff representative: / Mayor as delegate and Deputy Mayor as substitute.
Attendance & involvement: / Association meets twice a year.
Term of Appointment: / Twelve months.

Municipal Emergency Management Committee

Council is represented on the Shire Emergency Management Committee under the Emergency Management Act. The Committee includes representatives of relevant government agencies and emergency authorities and the Municipal Emergency Resource Officer.

The Committee meets quarterly to maintain, review and update the Municipal Emergency Management Plan. Council is represented by one Councillor and a substitute.

Contact: Brett Ellis, Manager Risk, Emergency & Community Safety (& Municipal Fire Prevention Officer, MFPO)

Appointee: Cr Jim Child

Substitute: Cr Mike Clarke

Relevance of Committee: / Statutory Requirement under Emergency Management Act.
Councillor or staff representative: / One Councillor representative.
Municipal Emergency Manager (MEM)
Municipal Emergency Resource Officer (MERO)
Municipal Recovery Manager (MRM)
Attendance & involvement: / Meets Quarterly
Term of Appointment: / Twelve months.

Positive Ageing Reference Group

The Positive Ageing Reference Group key focus responsibility is to monitor the progress of the implementation of the Positive Ageing Strategy 2010 0 2015, to guide the development of the next three year plan and assist in consulting with the community to ensure the key issues for the older community are identified and incorporated into the Action Plan arising from the Strategy. The Terms of Reference were recently endorsed by Council and representation will be determined early in 2011. Representatives on the Reference Group are senior Council staff, community health centres, aged care service providers, and older community members.