NORTH WARWICKSHIRE

BRANCH OF

THE PONY CLUB

CAMP 2017

Sunday 5th– 10thAugust

BY KIND PERMISSION OF WARWICKSHIRE COLLEGE

MORETON MORRELL CENTRE

Please read the following forms and information sheets

Pages 3 to 7 need to be returned by

Friday 22nd June

IT IS MOST IMPORTANT THAT THE FORMS ARE RECEIVED ON TIME AS YOU CAN APPRECIATE THAT A GREAT DEAL OF FORWARD PLANNING HAS TO BE MADE WITH THE INFORMATION YOU ARE PROVIDING.

PLEASE RETURN TO:

Jayne Hatton

Cherry Pool Farm

Kington Lane,

Claverdon,

Warwick

CV35 8PP

Please mark your envelope clearly “CAMP 2018”

Please do not email the forms. I need a hard copy

Main camp will be held at Warwickshire College, Moreton Morrell. Please respect College property and be aware that other people will be using the Campus at the same time. Stabling will be on the main yards and camping will be on the Arboretum. Breakfast will be provided in the College refectory each day. We will also have a main course evening meal on 3 evenings in the Refectory. All lunches and 2 evening BBQ’s plus mid-morning and mid-afternoon refreshments will be provided with help from parents. Please see the help form on page 6.

On the first day (Sunday) please unload your ponies on the tiered parking area (On the left of the main drive) and lead your ponies/ horses to the stables to present them for the trot up. The campsite is just across the road from the lorry park and is clearly visible.

(All will be clearly signposted and helpers will be on site to greet and direct you)

Please look out for further information on the website nearer the time regarding final details.

Included in the price this year will be a Camp T-Shirt and BBQ tickets for all campers.

If you have any queries please do not hesitate to contact one of us.

Thanks,

Jayne and Ali

0781 800 4537

07976 165085

CAMP 2018 – ACCOMMODATION DETAILS
NAME OF CAMPER:______

D.O.B.:______Age (on first day of camp) _____ Last test passed:______

Sleeping arrangements: Children who are 16 years and over will be accommodated in a separate area. Any child in this age group who wishes to share with anyone under the age of 16 must be prepared to stay with the younger children.

My child will bring a:Tent

(please tick as appropriate)

Horsebox

Caravan

Only one of the above per group of children (maximum of 4 people together).

I understand the following will sleep together in this accommodation and there is sufficient room for them, their clothes and room to dress:

______

______

PLEASE ENSURE ALL GAS SUPPLIES ARE EITHER REMOVED OR LOCKED.

If you need someone with whom to share accommodation please contact Jayne or Ali on 0781 800 4537 or 07976 165085 and they will try to help you.

You will be able to pitch/ park your accommodation from 11am on Sunday 5th August.

This will be confirmed nearer the date. There will be a site plan on the fence of the camping area.

There will be NO alcohol allowed in camp.

Spot checks will be made and you will be sent home if found in the possession of alcohol

No-one will be allowed to leave the campsite without the permission of one of the Camp Organisers, Jayne Hatton or Ali Allison

Trailers and horseboxes not being used for accommodation CANNOT be left on site for the week

CAMP BAR-B-QUE 2018

Friends and family are invited to join the campers for the camp Bar-b-que evening to be held on Thursday 9th August, the evening starts with the not to be missed entertainment at 6.00pm, followed by the BBQ.

ADMISSION IS BY TICKET ONLY.Tickets will be available to buy on unity (you are welcome to bring your own alcohol but please do not allow your children to drink and do not leave any alcohol behind! No underage drinking will be allowed.

Tickets can be purchased at £7 per adult and £3 per child

Please may each parent bring a salad for sharing and any raffle prizes would be very much appreciated

Tickets will be available for collection at the Parents briefing on Sunday 5th August.

CAMP T SHIRTS

Size ofT Shirt required (please circle)

Age 9-11(32”)

Age 12-13 (34”)

Age 14-15 (36”)

Adult Small

Adult Medium

Adult Large

T shirts will be printed with each campers name so it is important that we get this information on time.

ANY ORDERS PLACED AFTER ………….CANNOT BE GUARANTEED.

CAMP 2018 – HORSE/PONY DETAILS
Name of Child:______

Name of Pony/Horse:______Age:______

Mare/Gelding: ______Height:______

Does your pony/horse have any vices we should know of?

______

How long have you and your pony/horse been together?

______

Which disciplines do you and your pony/horse most enjoy?

______

What are your proudest moments/ greatest achievements so far?

______

What are you most looking forward to doing at camp this year?

______

FEED

The following feed will be provided

Horse & Pony Nuts ~ Leisure/Pasture Mix ~ Competition Mix

Sugar Beet ~ Chaff

Please provide 2 feed bowls with your ponies/horses name on and feeds required written in marker pen on the side.

You should bring your own feed supplements and any feed not on the above list.

Stabling will be in the Colleges main permanent stabling blocks and will include dust free flax bedding. Each ride will have their own tack room and feed area.

CAMP 2018 - HELP FORM

As you are aware camp is run completely by volunteers and all parents must be prepared to “do their bit”. The minimum requirement is to help prepare lunch and wash up afterwards on at least 1 occasion (depending on numbers). If parents are unable to do this please arrange for someone to come in your place. All finishing times are approximate.

Please indicate on the form below when you are available to help. The final rotas will be emailed out before the start of camp and also displayed on the campsite. If you could be flexible on rotas that would be a great help.

Sun / Mon / Tues / Weds / Thurs / Fri
Breakfast / N/A / N/A / N/A / N/A / N/A / N/A
Lunch
12.00-2.30 p.m. / N/A
Supper / N/A / N/A / N/A / N/A
Sleepover
7.30pm-7am / N/A

All parents should:

  1. Help clear the stables and site on Saturday afternoon from 2-4pm.
  2. Provide a cake (preferably homemade) – please bring into the kitchen area and do not leave them with the campers!! These are really appreciated.
  3. Provide a salad for BBQ evening
  4. Provide a pudding at some point early in the week
  5. Report to Ali Allison, Jayne Hatton or Nicky Green when on site at any time for security.
  6. Help in the kitchen at designated times.

I will prepare and deliver a pudding on.

Mon TuesWedThurs

CAKE! homemade isreally appreciated – in a tin – either bring on first day or during the week.

Is your child a vegetarian?Yes / No

Name of volunteer: ______Tel:______

CONFIDENTIAL INFORMATION

Information on Members / Associates attending Pony Club Camps

This form is to be completed by the Parent / Guardian of each Pony Club Member.

Date of Camp From______To ______

NORTH WARWICKSHIRE BRANCH

Name of Member / Associate ______Date of Birth ______

Name of Parents / Guardian ______

Authorised contact if parent unattainable ______Tel. No.______

Address of Parents / Guardian ______

______

Tel. Number (Day)______(Night) ______

Tel. Mobile______Email______

Member’s General PractitionerNAME______

NAME & ADDRESS OF PRACTICE ______

Does he / she suffer from:

* Asthma YES / NO* Epilepsy / FaintingYES / NO

* Migraine YES / NO * DiabetesYES / NO

* Dyslexia YES / NO* Hay FeverYES / NO

* Heart / Lung Disorder YES / NO* Bone / Joint ImpairmentYES / NO

* Vision / Hearing Defects YES / NO* Allergy to Drugs / FoodYES / NO

* Gynecological Disorders YES / NO* Ear, Nose & Throat YES / NO

* Gastro-intestinal DisordersYES / NO* Any skin complaintYES / NO

Are contact lens worn?______Religion, if applicable to Medical Treatment ______

Any other problem of which the Welfare Officer should be aware? ______

Does he / she regularly take any form of Medication, if so what? ______

Are there any current injuries / recent operations / medical treatments? YES / NO If so, please explain.

Any previous operations, e.g., appendix YES / NO If so, please explain

Date of last Tetanus Injection ______(Any adverse reaction?)

Blood Group (if known) ______Is he / she a Vegetarian YES / NO

Does he / she have any special dietary or other requirements? ______

In the event of my daughter/son requiring emergency medical or dental treatment whilst taking part in the Pony Club activity

as described above, and an Officer or other responsible adult being unable to contact either myself or other person with a

parental responsibility for my daughter/son, I hereby authorise the District Commissioner or other Officer of the Pony Club to obtain such medical or dental treatment for my child as they, in their absolute discretion, think necessary after consultation with a medical or dental practitioner. This authority extends to all medical and dental treatment including the giving of an anaesthetic where necessary.

Signed ______Date ______

CAMP 2017 – Equipment List
For your Horse/Pony: / For you:
Show Jacket – preferably Tweed
Pony Club Badge / Saddle with girth guards
Riding Hat – Tagged! / Bridle with noseband
Named NWPC Sweatshirt / Numnah (dark colour)
Jodhpurs or Breeches – beige for tack and turnout. Plain dark colours for day. / Martingale or breastplate if used
Pony Club Tie / Headcollar and rope
Shirts – white or pale long sleeved
Riding gloves / Water buckets x2
Dark coloured plain or PC polo shirts / Haynet
Hairnets for girls / Feed Bowls x2 named
Riding boots long or short with chaps / Wheelbarrow, Shaving fork, broom or pooper scooper
Body protector 2009 or above
Grooming Kit
Casual wear for stable work and evenings with suitable footwear / Hoof Oil
Waterproof dark coloured coat / Shampoo
Wellies or Boots if needed / Fly Spray
Tack Cleaning kit
Suitable warm nightwear (it can get cold!)
Towel and washbag / Rugs if worn.
Suncream
Baseball cap/ hat / It can get cold at night when horses are stood in so we do recommend a stable rug or similar.
Boot cleaning equipment
Pony Club Manual, notebook and Pen
Plenty of warm bedding and a torch
A working bike, an old one is better as they do tend to get abused!

PLEASE, PLEASE MARK ALL ITEMS YOU BRING TO CAMP!

(especially sweatshirts and jackets)

AND REMEMBER THAT IT IS YOUR RESPONSIBILITY TO TAKE THEM HOME AGAIN!

CAMP 2018 – ROUTINE

.

No horses will be allowed into the stables before 2pm Sunday 5th August.Tents and caravans may be set up from 11am. There will be a camp layout map and JI’s to show you where to go. Each pony will be trotted up in front of an official. There will be a parents’ briefing at 4.30pm after which parents are asked to leave immediately. As supper is late on this first day please bring some snacks for the afternoon. The campers will be provided with a BBQ supper.

DON’T FORGET TO BRING YOUR HORSE/PONY VACCINATION CERTIFICATE WITH YOU. These will be checked prior to the trot up.

Any ponies without a minimum of 2 vaccinations will not be allowed onsite.

At the end of Camp prize giving will take place in the afternoon of 10th August. Parents are asked to arrive at 1.00pm and must assist in clearing the stables and camp site (in that order) before prize giving can begin.

IMPORTANT In order to maintain security at Camp all parents wishing to visit children must first report to Jayne Hatton, Ali Allison or Nicky Green.

ALL DOGS MUST BE KEPT ON LEADS AT ALL TIMES AND CLEANED UP AFTER

4.30pmCamp briefing (parents leave after briefing)

5.30pmRide

7.00pmTack clean followed by evening stables – groom, skip out, hay & water

7.15pmFeed ponies, tidy lines.

8.00pmSUPPER - BBQ

DAILY ROUTINE

7.00amGet up – JI’s to feed their own rides horses.

7.15amMorning stables – muck out, water, small haynet and any necessary grooming

8.30amBREAKFAST and morning notices

9.00amGroom ponies and tack up

9.30amAll rides tack and turnout

9.45amRide

11.15amFinish ride – ponies back to stables

11.30amDRINKS and biscuits at stables

11.45 amStable Management

12.45amSkip out and water

1.00pmLUNCH

2.00pmFree time/demonstration on some days

2.45pmGroom and tack up for ride

3.00pmRide

4.30pmDRINKSand biscuits at stables

4.45pmTack clean and stable management

5.30pmEvening stables – groom, skip out, hay and water

6.00pmFeed all ponies. Tidy lines

6.30pmSUPPER

7.30pmEvening entertainment for all

9.15pmEvening stables – muck out, hay, water and rugs.

BED TIME AS INSTRUCTED

ANYONE FOUND OUT OF THEIR ACCOMMODATION OR IN THE WRONG ACCOMMODATION AFTER LIGHTS OUT WILL BE SENT HOME FROM CAMP!!!!

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