MHCC Finer Niner Mixer Guidelines
Mission Hills' Finer Niners thank you for volunteering to chair a mixer event. The following are guidelines to help you organize and manage your event.
Who is eligible to play: Attendance is limited to Niner members and their partner/spouse. Single players are welcome. They are generally paired with another single or play a threesome. No one should be discouraged to attend because their partner doesn't play or is away, etc.
Cost: We generally collect $10 per person for the event itself. Fees collected are to be spent on your event: table decorations, goodie bags, prize money/prizes, tips. Dinner is charged directly to each members account.
Checklist for Mixer (Start no later than one month prior to event)
1) Pick a Theme.
2) Post Event Poster and signup sheet on Niner Bulletin Board three to four weeks ahead of event. There is a form sheet in Niners’ desk or customize your own. Your poster should include Dates, Time, Cost, Theme, Deadlines.
3) Estimate your budget. Base your initial budget on number of players in prior years. Dec- 78, Jan- 68, Feb- 74, Mar- 78, Apr- 80, May- 62
4) Contact Member Services at the Club (760-324-9400). Items to discuss: Menu (try to keep dinner cost $20-25 plus tax and tip); Table configuration; Table linen color; Time dinner is to be served (5:00 works well for 2:00 tee time); Special Bar request; Registration table; Podium & microphone.
5) Contact Pro Shop. Nick Thron is our contact. 324-9400 ext 3011; Nick’s cell # 760-808-5842; Items to discuss: Select and customize your game (course selection is pre-assigned); Determine how many prizes you need? (Budgeted $ for prizes)
8) Write up a Game Explanation sheet. Have Nick review it.
9) Encourage participation and keep track of signup sheet. Circulate at Wednesday Lunches and socials.
10) Collect payment. Check treasurer’s locker for checks and envelopes with cash. (Locker combination is 711)
11) Edit list. Anyone signed in twice? Everyone Paid? Keep Pro shop/Club appraised of number of players and diners. Ask Member Services and Nick for deadlines. There are always last minute cancellations.
12) Within one week of your event fill out reimbursement form for Treasurer.
Game Day Registration
Check-in can be hectic so be prepared. You will need 2-3 people to work the signup table. The Pro Shop will provide two lists of players. One is an alphabetical list of players. The second page is organized by hole number and lists the players on each hole.
You need to provide: 1) pens 2) Dinner billing sheet with list of diners by Last name with space for number of diners, Account Number and Signature 3) Game Explanation sheets.
Need assistance: Call Diane Maxwell 760-318-4124 or Roberta Schyving 760-328-3142
(5/2012)