VA and THP Local Implementation Plan

VA and THP Local Implementation Plan

VA Medical Center

and

Tribal Health Program

Local Implementation Plan

1.0 Purpose

The purpose of the Local Implementation Plan is to ensure the sites are ready to begin claims processing with the VA and have the right POCs to effectively support Veterans.

1.1 VISN 20 Vancouver Network Payment Center Responsibilities

VISN 20 will process all paper and electronic claims. Pharmacy claims for the initial 30-day prescription provided by the THP facility should be sent to VISN 20. VISN 20 will utilize a call center to answer all questions related to the processing and payment of claims.

1.2 Local VAMC Responsibilities

The local VAMC plays a critical role in care coordination with the Tribal Healthcare facility. Below are just a few ways the Tribal Healthcare facility may need to coordinate with the local VAMC.

·  When the THP facility needs to check Veteran eligibility or enroll a Veteran

·  When an AI/AN Veteran needs care that cannot be provided as a direct care service at the THP facility

·  When durable medical equipment (DME) is required and can be request in advance

·  When/if there are issues with the THP facility connecting electronically to CMOP; if this occurs, THP may send an outpatient prescription to the local VAMC for processing with CMOP

·  When additional information about VA programs or resources for Veterans is needed

1.3 Tribal Health Program Responsibilities

·  Complete draft agreement

·  Complete site readiness milestones

·  Submit both draft agreement and site readiness documentation in a single package

2.0 Implementation Plan

2.1 Site Readiness Milestones and Checklist

Milestone / Description / Status and Notes / Completion Date
Joint Orientation Held / Local THP and VA representatives took part in a joint orientation call
Certification/ Accreditation Submitted / THP provided evidence of the Certification/ Accreditation that meets reimbursement agreement criteria
VA Enrollment Training Attended / THP facility members participated in the VHA HEC Eligibility and Enrollment Training
Veteran Volume Estimate Submitted / THP submitted estimates of their known Veteran population
Emdeon Registration Complete (if applicable) / THP registers with Emdeon clearinghouse to enable the processing of electronic claims (not applicable if not using paper claims initially)
VISN 20 Vendor Demographic Form completed/ submitted / VISN 20 Vendor Demographic Form completed and submitted back to
VA Form 10091 completed/ submitted / FMS Vendor File Request Form Payee/Vendor Information section completed and submitted back to
W9 completed/ submitted / Taxpayer Identification (W9) form completed and submitted back to

Note: Required documents should be submitted as a package and not sent in separately.

2.2 VA and THP Healthcare Services

It is important for both facilities to understand what services are available for the AI/AN Veteran.

VAMC
This local VAMC available services include:
·  / This local VAMC typically uses Non-VA Care Providers for the following services:
· 
Tribal Health Program
Direct care services include:
·  / This THP facility typically uses Contract Healthcare Services for the following services:
· 

3.0 VA and THP Local Implementation Plan Points of Contact

The purpose of this list is to ensure each site has accurate points of contact during the implementation and operational phases of the reimbursement agreement. This form should be edited and updated to fit the needs of the local implementation.

THP / Healthcare Facility Name:
Healthcare Facility Address:
Healthcare Facility Phone:
Healthcare Facility Director:
Healthcare Facility Agreement Manager:
Additional POCs:
VA / Local VAMC Name:
Local VAMC Address:
Local VAMC Phone:
Local VAMC Director:
Local VAMC Agreement Manager:
Local VAMC Station #:
Local VAMC Benefits Coordinator
Regional Rural Health Representative:
Regional Tribal Government Relations Representative:
Claims Payment Center Address: / V20NPC – IHS
PO Box 1035 Mail Stop: 10N20
Portland, OR 97207
Claims Payment Center Call Center: / (855) 331-5560
Claims Payment Center Manager: / Kerry Paperman;
360-696-4061 x31673
Additional POCs:

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