LESSON 5

Rejecting an Application, Calling for Interview and

Writing Letters of Thanks

Introduction:

Once receiving the job applications, as a person responsible, you will be required to communicate with the applicants in all cases whether the applicant’s application is accepted or rejected. It is usually a normal procedure to shortlist the applicants and communicate with the candidates whose applications are shortlisted and call them for interview. However professional business organizations write to those candidates also whose applications are rejected and give them reasons for not considering their applications. This is done to create an image and goodwill in the market.

Also if you have applied for a job and you have been shortlisted and called for interview, it becomes very much important to write a letter of thanks to the employer for considering your application and inviting you for an interview. This letter of thanks creates an impression in the minds of the employer and also shows your curiosity and interest in the position.

These letters are written with care, as these involve use of proper language and content.

Language Focus:

Rejecting an application:

You have to be very careful while writing a rejection letter. Note the following points:

  • Inform the applicant that his/her application was not shortlisted rather than writing that the application was rejected.
  • Be sensitive to the applicant’s emotions – use positive language rather than highlighting the applicant’s negatives.
  • Be courteous and ask the applicant to apply next time for a post suitable to his/her qualifications and experiences.

Calling for an Interview:

When applicant’s application is accepted or shortlisted, the applicant is required to be called for an interview, which may be face to face, telephonic or online.

  • Inform the candidate that his application has been considered and show him that his qualifications and skills have been found to match the job description.
  • Be positive with the candidate and encourage him for an interview.
  • Ask for the convenient time and place for interview, rather than stressing upon him what is convenient to you.

Thanking for inviting you for an interview

If your application is accepted by the employer and you have been called for an interview, it is important to reply with a letter of thanks.

  • Thank the employer for finding your application suitable for shortlisting.
  • Show that you are still interested in the position.
  • Show that you will be available for interview at a suitable date and time which is mutually convenient.
  • Exhibit that you would love to join the organization if selected and will prove to be beneficial for the organization.

Now Read and learn the following:

While refusing an application:

While accepting an application:

While writing a letter of thanks:

Lab Practice 5

Task 1: Write sentences as directed.

  1. Inform people of the following:

a)Their application was rejected or was not successful or has not been shortlisted:

______

b)They have not been recommended for interview or appointment.

______

c)Their qualifications are not suitable for the job.

______

  1. Inform people that their application was successful or recommended or shortlisted.

Start with the following:

a)I am pleased to inform you that…………..

b)I would like to inform you that……………..

c)Your application for the post of………………

a)______

b)______

c)______

Task 2: Study and learn the following letters

Rejection Letter

Calling a Candidate for Interview:

Writing a letter of Thanks:

Task 3:Writing Practice:

Complete the following letter of rejection from Bank Muscat to Mr. Mohammad Al Rawahi who has applied for the position of Manager in the bank but has not been shortlisted.


Task 4: Now write one letter inviting Mr. Mohammad Al Rawahi for an interview , who as applied in your bank for the post of Manager.

______

______

______

______

______

______

______

______

______

Task 5: You have applied for a position at Saud Bhawan and you have been shortlisted and invited for an interview. Write a letter of thanks to the employer.

______

______

______

______

______

______

______

______

______

Task 6:

a)Rearrange the following scrambled words to make meaningful sentences:

  1. for your – for the post – thank you – application – of Manager –

______

  1. your application - I am pleased - that - has been - shortlisted - to inform you –

______

  1. for the post - we are sorry - your application - that - of manager - has not been shortlisted to inform you

______

  1. appreciate – yourself - if you make - on Friday - we would - available - for the interview - at 10 AM

b)Match the Items in (A) with (B) and write them in (C).

A / B / C
We are sorry that you / will be convenient to you
I am highly thankful to you for finding me / can make yourself available for he interview
I hope that this time / the time that is convenient to you
Please let us now about / have not been shortlisted
We would appreciate if you / suitable for the job

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