Buyer’s Agent Job Duties & Responsibilities

  • Prospect for buyer leads, convert leads and set appointments & close for buyer agency agreements.
  • Conduct a thorough buyer consultation
  • Ensure that buyer clients are pre-approved with a mortgage lender.
  • Show homes to prospective home buyer clients.
  • Identify homes to show that meet buyers’ criteria.
  • Schedule showings of homes with buyer clients, listing agents and/or home sellers.
  • Refine buyers’ criteria and select additional homes to show as necessary.
  • Write & submit all offers to purchase homes for buyer clients.
  • Negotiate offers to purchase and oversee entire negotiation process.
  • Schedule and attend on-site property inspections with clients and vendors.
  • Negotiate all inspection repairs.
  • Provide buyer clients access to homes under contract as needed for measuring, inspecting & etc.
  • Promptly return all buyer client telephone calls, texts and/or emails.
  • Gather and answer buyer questions about potential homes and local community information.
  • Provide buyer clients pricing information and market research.
  • Educate buyer clients about home buying process.
  • Regularly assure buyer clients that lead agent is involved & informed – Promote the team concept
  • Keep Team Leader informed on all client communications and developments (cc’d on all emails & update the notes in CRM).
  • Communicate diligently with administrative staff to ensure the highest level of service to buyer clients from initial contact through contract to then close.
  • Regularly attend team meetings.
  • Attend office training for working with buyer clients.

Executive Assistant

  • Handle incoming phone calls from Team Leader and Sales Agents
  • Return all phone calls in a timely manner
  • Open and distribute mail and email
  • Process, handle and maintain all files
  • Send follow up letters and emails to all clients
  • Send out farm mailings (weekly, monthly, yearly, quarterly, etc.)
  • Maintain databases and CRMs (client and vendor additions/deletions)
  • Responsible for all data entry and reports
  • Backup computer files

FINANCES

  • General bookkeeping
  • Review bills
  • Write checks
  • Produce monthly P&L Statements
  • Handle checking accounts, deposits and reconciliations
  • Keep track of miles

MARKETING

  • Create, Write and Place Advertising
  • Create Feature Sheets
  • Prepare Listing and Buyer packages
  • Order Signs to be put up
  • Put in the lock box
  • Take and arrange photos
  • Provide feature sheets and marketing materials
  • Update websites and feature sheets
  • Monitor website
  • Ask for referrals for the agent.