HR Manager - Position Description

Overview / The people who work for Hutt City Kindergartens are fundamental to the Association achieving our strategic objectives, and we are committed to ensuring that we develop and follow best HR practices.
The Human Resources Manager is directly responsible for the overall administration, coordination and evaluation of the human resource function. This includes providing high quality operational service and support to line managers and staff on people issues, and facilitating the development and implementation of human resource strategies, policies and guidelines that will ensure an effective and consistent approach across the Association.
A key requirement for the position is flexibility and the willingness to undertake a variety of tasks to ensure the whole team can achieve the required outputs.
This role has no direct budgetary responsibilities.
Position Details / This is a permanent part-time position – working 30 hours per week. Hours and days of work to be negotiated.
Reports to / General Manager
Key Working Relationships / Internal:
●General Manager
●Operations Manager and team
●Professional Practice Managers
●All employees (including relievers and teacher supports)
●Management Committees
External:
●IPayroll
●InfoCare
●NZEI
●IRD, ACC, GSF, SSRSS
●Ministry of Education
●NZ Police
●EAP

The HR Manager is expected to fulfil a variety of tasks to meet the required outcomes of this role. These tasks will vary from time to time to meet the changing business needs of Hutt City Kindergartens. Not all these tasks can be accurately specified. The following outlines the key responsibility and accountability areas.

Key Responsibilities and Accountability Areas / ●In consultation with the General Manager, develop and implement human resource strategies, policies and guidelines, ensuring compliance with legislation and relativity to business outcomes.
●Provide a consultancy and advisory service to line managers and staff of the Association on human resources issues. Support will focus on:
○Recruitment
○Staff movements and workforce planning
○Performance and conduct management
○People management and the application of the Association’s policies
○Investigation and resolution of claims of inappropriate workplace behaviour/workplace conflict
○Assistance with providing support for the resolution of disputes and grievances
○Separation (termination, redundancy, retirement)
●Provide support and guidance to Health and Safety Committees to help manage issues related to workplace risk, Occupational Health and Safety, rehabilitation, and return to work.
●In consultation with the General Manager manage and implement human resource linked service improvement projects or other projects as directed.
●Coordinate the employment process in conjunction with relevant managers, including the development of position descriptions, recruitment, selection, contract development, induction, training and exit interviews.
●Manage the performance management process, including individual development planning
●Liaise with PPM Team to coordinate the provision of relevant professional development for the teacher’s annual PD conference.
●Monitor and advise on disciplinary and grievance matters
●Managing the review process for Kindergarten Administrators and Teacher Supports
Other Planning and Administration:
●Leave management and approvals
●Management of expiries (police vets, teacher registration)
●Workplace Support eg: EAP, hearing
●Ensure that staff files and records are kept up-to-date
Payroll / Payroll is outsourced, however this role is responsible for:
●Overseeing the preparation and processing of the payroll as well as other transactions as required– eg: deductions schedules, increments, etc.
●Payroll queries
●Filing payroll related records
●Union subscription administration (NZEI)
●Liaise with auditors
●Certificate of Earnings for staff
Personal Specification - skills, experience & qualifications / ●Knowledge and experience managing a broad range of HR issues including recruitment, performance management, industrial relations, workforce planning, employee relations, strategic HR planning and change management.
●Tertiary qualification in relevant field preferred
● A minimum of 5 years’ relevant experience working in a senior and/or autonomous role. Not-for-profit industry experience an advantage.
●A sound knowledge of employment legislation
●Experience of implementing, maintaining and improving relevant systems and procedures
●Excellent interpersonal and communication skills, written and oral
●Sound judgement and the ability to maintain confidentiality
●Good computer skills: MS Word, Excel and Powerpoint, with previous experience working with payroll systems
●Well organised with strong time management skills
●Respect for diversity and sensitivity to other cultures