Meeting Minutes 6/16/09

Welcome:

Randy Lakeman called the meeting to order at 7:04 pm. Minutes from the May, 2009 meeting were reviewed and approved. New parents were welcomed and introduced.

Secretary’s Report: Donna Stewart passed around volunteer sign up sheets for laundry tub help, band camp help, uniform fitting and Friday football game help. Please sign up if you can.

Vice President’s Report: Dennis Book has sign up sheet for adult chaperones to ride the buses to competitions this season. Two parents are needed per bus per event. He has made an appointment for an oil change, etc. for the small band truck. Cost will be $250. Joe Wippler is researching details of using a tractor trailer for the Gator Bowl trip this December.

Treasurer’s Report: Cheri Nash went over the treasurer’s report. The current General Fund balance is $7787.15 as of yesterday. She noted the scrip account is where student credits are held. Current balance of the scrip bank account is $3,012.72 as of yesterday. The Gator Bowl account is just for bowl funds and expenses to keep these monies separate from other funds. Cheri reviewed the proposed 2010 school year Band Booster Budget. Page one of the report details anticipated expenses. She explained some line items. Parent questioned how to advise if they want their student account credits applied to their trip fees and/or band fees. Please send a note or an email to either Andy Corder or Cheri Nash if you want a monthly payment for the bowl trip to come out of your student’s account. Cheri went over the budget revenue items. Fundraising amounts were based on last year’s earnings.

Key items to note – additional fundraising and sponsorship is needed to cover all bowl trip expenses.

Coliseum Classic and winter MCCGA events can be big revenue producers. Student credits are now added to the monthly reports and we are working to set aside cash to back up these credits. Motion was made and passed to accept the proposed 2010 budget. The treasurer’s report was also accepted.

Band Director’s Report: Nathan Griffin was on vacation so Randy Lakeman reviewed some upcoming items on the band calendar.

- June mini camp is 6/26 and 6/27 from 8am-2pm

- Next Booster meeting will be Tues., 7/21 at 7pm

- The first week of full band camp starts Monday, July 20th 8am-12noon, break for lunch and then resume at 1:30 – 4pm, this will be Monday through Saturday, 7/25. The second week of camp is Monday-Friday only with the same time schedule.

- Saturday 7/25 is the All Family BBQ at 4pm immediately following camp that day

- Also on Sat., 7/25 parents will hold a work day beginning at 8:00am to clean out the water closet, uniform closet, drum cave booster area and make any minor repairs to equipment as needed.

- Friday, 7/31 is parent preview and the pool party

- Saturday, 8/1 is uniform fitting for all marchers

Rachelle Lakeman shared details of a used gas grill donation.

Randy Borgstede explained the ink cartridge and cell phone recycling program he manages. Donations may be put into the plastic tub in Mr. Griffin’s office or give them directly to Randy Borgstede.

Fundraising: Kelly Wippler gave the fundraising report.

Applebee’s restaurant fundraiser was held last night. The band earns 15% of each food purchase. Thank you to the students for working, thanks to the parents and families who came to eat. Our proceed check should be issued in approximately 30 days. Thanks also to Rachelle Lakeman for organizing this event. Trivia Night update – the deadline has been extended to reserve tables at the

$120 price. Half of the tables have been reserved so far, 20 more to go. Kelly thanked everyone for the incredible donations they have received so far. They have many of the ‘big’ things so at this time they are in need of the smaller door prizes at this time. Send in your donations to any band camp or practice with your student. She thanked Dale Corder for putting together some awesome Trivia questions.

Car wash will be held this Saturday at Dairy Queen from 10-2pm. The Candy sale fundraiser came from a huge number of requests from both student and parents on the surveys. She had en example candy case which contains 30 bars in each case sold for $2 per large candy item. Students earn $1 per candy item. Sales start on 6/23 - all profits go directly to each student’s account. A $60 post dated check prepays for the candy – students keep the money they collect when. Then on 7/8 the check will be cashed. $30 pays for the candy and $30 profit will go to the student account for each case sold.

Pauls Donuts and Ice Cream will donate 15% of sales to the band on Monday, 7/13 from 5-10pm. Parent volunteers needed to work behind the counter. This is a general fund / Gator Bowl fundraiser.

Scentsy Candle Sales begin 7/25. This is another student account fundraiser.

A concession stand will be at the 7/31 parent preview – hot dogs, chips, soda, snow cones will be sold.

Parent survey asked to let you know ahead of time what fundraisers will be going on. Kelly has a timeline to handout tonight so you can plan accordingly. TJ’s pizza sales begin in August.

8/21 will be a student trivia / welcome back event here in the FHC cafeteria. A student committee will plan this event. Admission will be $5 per student.

Cosmic Bowling chairperson is needed for this 11/15 event scheduled at Cave Springs Lanes.

Kohl’s bagging is in the works for the Thanksgiving weekend, she is getting more details about this.

Holiday concerts will again have cookies, etc. for sale. A couple of our competition months have no fundraising events scheduled due to the busy band schedule.

Sponsorship campaign has acquired two sponsors each for $250. They are the Academy of Beauty in Cottleville and Pretzel Time. Mr. Griffin or a booster officer will contact these sponsors.

Thank you to everyone who has worked Verizon. Kelly is glad she doesn’t have to do Verizon all the time. Thank you to Gina O’Donnell for coordinating all the Verizon volunteers and Debb McDonald.

COLISEUM CLASSIC: Anne Behrens has been this event coordinator for the last few years. She reports that we currently have 6 bands signed up for our 10/17 event. Two years ago there were over 20 bands, last year only 8 bands total. The goal for this year’s event would be 16-20 participating bands. Anne reported that last year at this time we had zero bands signed up. Right now the participants are Pattonville, Troy Buchanan, Rockwood Summit, Murphysboro, Alton and FHHS. Four of these bands are first time participants.

UPCOMING EVENTS: Be sure to check the band website, it’s up to date www.fhcbands.com

GATOR BOWL: Mr. Griffin is working on the bowl trip itinerary. There was discussion regarding the trip and the different packages offered. One being all inclusive with bus transportation provided. The other option offered requires parents to provide their own transportation. Meals are not included with either package with the exception of the New Year’s Eve dinner dance awards event.

STUDENT REPORT: No student report at this time.

UNFINISHED BUSINESS: Thank you to Mr. Aldrich for providing the band with a fundraising banner. There are copies of the bylaws available tonight if you didn’t get a copy last month. Randy Lakeman apologized for any misunderstanding from May’s booster meeting regarding the position of President Elect. Our bylaws direct that band booster officer nominations are to be made in March and April each year with elections at the April meeting. Past the April election any officer position that remains open is filled by appointment.

Our meeting adjourned at 8:00pm

Respectfully submitted,

Donna Stewart, Band Booster Secretary