PERKINS COMPLIANCE REVIEW CHECKLIST

Institution: / Date: / State Staff: / Type:
  1. PROGRAM REVIEW
  2. Personnel interviewed:
  3. Review how special populations and nontraditional students are supported
  4. Review Programs of Study

1)Links with secondary programs for seamless transition from high school to college

2)Secondary Career Center

3)POS Template/Articulation Agreements

  1. Verify current AA page
  2. Review organization and management of Perkins programs and records
  3. Review process for selecting funded activities
  4. Verify MoU and review consortia issues if appropriate
  1. ACTIVITIES REVIEW
  2. Review progress to date for each activity
  3. Review impact on student achievement with person responsible for implementing activity
  1. FISCAL REVIEW
  2. Personnel interviewed:
  3. Review progress on written polices required by new EDGAR/UGG (effective July 1, 2015)

1)Cash Management Procedure - § 200302(b)(6) & § 200305

2)Allowability Procedures - § 200302(b)(7)

3)Conflicts of Interest Policy - § 200318(c)

4)Procurement Procedures - § 200319(c) (one-year transition period provided)

5)Equipment Management Procedures - § 200313(d)

6)Method for Conducting Technical Evaluations of Proposals and Selecting Recipients - § 200320(d)(3)

7)Compensation and Fringe Benefits Policies – § 200430(a), § 200431(a), § 200464

8)Travel Policy - § 200474(b)

  1. PAR documentation reconciliation
  2. Review financial management system as related to Perkins, including quarterly reconciliation
  3. Review PARs on file for Perkins funded positions
  4. Review documentation of admin funds
  5. Review Perkins inventory management system

1)Inventory sheet

2)Date of last physical check

  1. Review selected expenditures (Annual Plan approval through Request for Reimbursement)
  2. Review Supplemental Review areas of concern

___Grant Size___Tenure___Unused Funds___Reimbursements

___Annual Plan___Results /IP___Other

  1. ACCOUNTABILTY/PROGRAM IMPROVEMENT REVIEW
  2. Personnel interviewed:
  3. Review collection and reporting of Technical Skills Assessment results

1)Process for collection, reporting, and documenting variables

  1. Review how Perkins performance results are used on campus
  2. Review historical results and future year targets

Indicator / Actual / PYE15 IP / Targets
PYE13 / PYE14 / PYE15 / PYE16 / PYE17 / Notes
1P1
2P1
3P1
4P1
5P1
5P2
  1. Review progress on Improvement Plans as appropriate
  1. OTHER INFORMATION/TECHNICAL ASSISTANCE
  1. SUMMARY/EXIT INTERVIEW
  2. Program Review findings:
  3. Fiscal Review findings:
  4. Accountability/Program Improvement Review findings:
  5. Other Findings:
  1. RECOMMENDTIONS/FOLLOW UP
  2. Notes for compliance review letter to president

DOCUMENTSTO ORGANIZE IN ADVANCE

  1. At least one Program of Study and supporting documents (for current year)
  2. PYE16 AA Page
  3. Status report for each activity
  4. Documentation of new written policies as required by EDGAR/UGG
  5. PARs
  6. Inventory log
  7. Supporting documents for reimbursements
  8. List of technical skills assessments by name that were reported for 2015-16
  9. Proposed PYE17 target revisions (if desired) and PYE18 targets
  10. Status report of PYE16 Improvement Plan activities
  11. Appropriate staff available to respond to items on checklist

Compliance Review Checklist 1Version: PYE17