OFFICE OF PROCUREMENT SERVICES
Invitation for Bids
UIFB #14-15-06 JGM
The General & Special Terms & Conditions pertaining to this solicitation are attached to the VBO advertisement () as separate documents or can be provided upon request
Vicon PS403 Fertilizer Spreader01/28/2015
JAMES MADISON UNIVERSITY IS A PROUD MEMBER OF VASCUPP
(Virginia Association of State College & University Purchasing Professionals)
INVITATION FOR BID (IFB) TITLE / Vicon PS403 Fertilizer Spreader
INVITATION FOR BID (IFB) NO: / 14-15-06 JGM
ISSUE DATE: / 01/28/2015
NIGP COMMODITY CODE(S): / 02200, 33500
GENERAL DESCRIPTION: / Vicon PS403 Fertilizer Spreader & Attachments or equivalent
DIRECT INQUIRIES FOR INFORMATION TO: / Garrett Morris-540-568-4501 F:540-568-7935
UNSEALED DUE DATE: / Monday, February02, 2015 @ 11:00 AM
ANTICIPATED AWARD DATE: / February 02, 2015
EXPECTED DELIVERY DATE: / 3 weeks after PO is issued
ITEMS TO BE RETURNED (as your response to this solicitation): / Offeror data sheet, Attachment A, Any other necessary literature/brochures
DELIVER RESPONSE & REFER ALL QUESTIONS TO THE FOLLOWING ISSUING OFFICE:
JAMES MADISON UNIVERSITY
Procurement Services – MSC 5720
752 Ott Street, Wine Price Building
First Floor – Suite 1023
Harrisonburg, VA 22807
Attention: Garrett Morris
Phone: 540-568-4501 -- Fax: 540-568-7935 -- E-Mail:
*Unsealed Bids: It is preferred that Unsealed Bids be returned via e-mail directly to: or they may be faxed to the number listed above.
*James Madison University will not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or the intra university mail system. It is the sole responsibility of the Bidder to ensure that its bid response reaches the Procurement Services Office by the designated date and hour.
The Signed Response, Attachment A and any other literature/ documentation necessary for JMU to evaluate your response shall be returned
Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4300-or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.
Results will not be given over the phone but will be posted to the VBO Solicitation on the eVA Website. Awarded Vendor will be notified in a timely manner.
ATTACHMENT A
SPECIFICATIONS & BID FORM/PRICING SCHEDULE
All pages of Attachment A pt.1 & pt.2 (3 Pages) shall be returned in order to be considered responsive
PROJECT:Furnish & Deliver Vicon PS403DM with attachments.
IFB BID #:14-15-05JGM(UnsealedBids Due:02/02/2015 @ 11:00 a.m.)
TO:GARRETT MORRIS
JAMES MADISON UNIVERSITY
PROCUREMENT SERVICES, MSC 5720
752 OTT STREET, WINE PRICE BUILDING – FIRST FLOOR
HARRISONBURG, VA 22807
The undersigned bidder proposes to furnish the following in accordance with the contract documents, including any Addenda issued, for the prices quoted below. Company Name: ______
Acknowledgment of receipt of Addenda (if applicable): ______
State your firmdeliverydate: ______This may be a factor in making an award.
NOTE TO ALL VENDORS: Your firm MUST be registered with eVA prior to award of this project
DESCRIPTION(Furnish & Deliver)
/ QTY / TOTAL PRICEVicon PS403DM(or equivalent) / 1 / $
Hopper Cover PS403HCR(or equivalent) / 1 / $
HydraulicRemote Control PS403RD (or equivalent) / 1 / $
Calibration Kit PS403CB(or equivalent) / 1 / $
Border Spread Plate Attachment Kit PS753BSL(or equivalent) / 1 / $
GRAND TOTAL → → → → → → → → → → → → →
(Include delivery charges in unit price) / $
METHOD OF PAYMENT & TERMS: The contractor will be paid on the basis of invoices submitted. James Madison University’s Terms are Net 30.
NAME OF MANUFACTURER & SHIPPING POINT(If bidding other than specified): Each bidder shall supply the name & address of the manufacturer of each type of item offered along with the shipping point:
______
All equipment/material shall conform to the latest issue of all applicable standards as established by National Electrical Manufacturer's Association (NEMA), American National Standards Institute (ANSI), and Underwriters' Laboratories, Incorporated (UL). All equipment and material, for which there are UL standards, shall bear UL label of approval for use intended.
ENCOURAGEMENT OF SMALL, WOMAN OWNED AND MINORITY OWNED (SWaM) VENDORS: It is the policy of the Commonwealth of Virginia to contribute to the establishment, preservation, and strengthening of SWaM business enterprises and to encourage the participation of SWaM businesses in State procurement activities. Toward that end, James Madison University encourages SWaM firms to compete and encourages nonSWaM firms to provide for the participation of small businesses and businesses owned by minorities through partnerships, joint ventures, subcontracts, and other contractual opportunities.
PLEASE INDICATE IF YOUR COMPANY IS: SMALL, WOMAN OR MINORITY OWNED BUSINESS: YES;
NO; IF YES⇒⇒ SMALL; WOMAN; MINORITY IF MINORITY: AA; HA; AsA; NW
Department of Minority Business Enterprise Certification Number:______
FOR DEFINITIONS SEE:
All pages of Attachment A (3 Pages) shall be returned in order to be considered responsive
Is your firm registered with the Commonwealth’s e-Procurement System (eVA)? YES { } NO { }
FULL LEGAL NAME (Print) (Company name as it appears with your Federal Taxpayer Number) / FEDERAL TAXPAYER NUMBER (ID#) / CONTRACTOR’S REGISTRATION #(If Applicable)
BUSINESS NAME/DBA NAME/TA NAME (If different than the Full Legal Name) / FEDERAL TAXPAYER NUMBER(If different than ID # above)
BILLING NAME (Company Name as it appears on your invoice) / FEDERAL TAXPAYER NUMBER (If different than ID# above)
PURCHASE ORDER ADDRESS /
PAYMENT ADDRESS
CONTACT NAME/ TITLE (Please Print)E-MAIL ADDRESS / TELEPHONE NUMBER / TOLL FREE TELEPHONE NUMBER / FAX NUMBER
BUSINESS WEB SITE ADDRESS (If Available) / PROJECTED TIME LINE (Anticipated Starting Date through Completion Date)
RELATIONSHIP WITH THE COMMONWEALTH OF VIRGINIA: Is any member of the firm an employee of the Commonwealth of Virginia who has a personal interest in this contract pursuant to the CODE OF VIRGINIA, SECTION 2.2-3100 – 3131? [ ] NO [ ] YES If Yes, Explain: ____________
This bid is subject to the provisions of the Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and their Vendors, the General and the Special Terms and Conditions found on the VBO Advertisement as separate documents. Call 540-568-4501 if you require a copy of the above referenced Terms & Conditions.
In compliance with this Invitation for Bid and to all the conditions imposed herein, the undersigned bidder offers and agrees to furnish the goods/services at the price(s) indicated on the Bid Form. Your signature on this bid certifies your compliance to the Commonwealth of Virginia’s PurchasingManual forInstitutionsofHigherEducationandTheirVendors, the General Terms and Conditions, and the Special Terms and Conditions that are attached to the eVA VBO Notice.
DISQUALIFICATION OF VENDORS: By signing this bid, the undersigned certifies that this person/firm/corporation is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, nor is this person/firm/ corporation a part of any Agency of the Commonwealth of Virginia. We have attached an explanation of any previous debarments(s) and copies of notice(s) of reinstatement(s).
I certify that the firm name given above is the true and complete name of the bidder and that the bidder is legally qualified to perform all work and provide the goods included in the scope of the Contract.
Signature______
Legal Representative of Firm Printed Name Date
1