Avcorp Composites Fabrication (ACF) is a recently acquired division of the Avcorp Group of Companies. We build major airframe structures for some of the world’s leading aircraft companies. With over 50 years of experience, approximately 500 skilled employees ACF offers integrated composite structures to aircraft manufacturers, which require lower-cost, lightweight, strong, reliable structures. The Avcorp Group, is a Canadian public company traded on the Toronto Stock Exchange (TSX.“AVP”). More information is available at www.avcorp.com
ADMINISTRATIVE ASSISTANT
General Summary
Working under the supervision of the General Manager, the Administrative Assistant will perform a variety of general administrative services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally appropriate manner. The ideal candidate for this position is resourceful, a good problem solver and organized; assuring a steady completion of workload in a timely manner is key to success in this position. Successful candidate will have a strong commitment to ethics and integrity.
Primary Responsibilities
· Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, sorting mail
· Distribute reports, data, and forms to the organization as needed
· Act as the point of contact between the executives and internal/external clients
· Will be responsible for maintaining complex schedules/calendars for senior managers with precision, scheduling conference rooms as needed, sending meeting notices using MS Outlook
· Coordinate and book domestic and international travel; to include hotel accommodations, transportation bookings and other required meeting needs
· Process expense reports
· Produce and update reports and presentations
· Answers email, phone calls, and inquiries, routing to the appropriate person(s) if necessary
· Uses various PC software packages such as PowerPoint, Excel, Word, to produce high quality presentations or other documents
· Coordinates and organizes conferences including meeting venue bookings, catering requirements, room requirements, and tends to other requirements of conferences
· Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the General Manager, or designate
· Order various supplies as required
· Other duties as assigned
Basic Qualifications
· Minimum High School Diploma; additional degree or qualification as an administrative assistant would be considered an advantage
· Minimum five (5) years administrative assistant experience supporting senior executives
· Excellent knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)
· Exemplary planning and time management skills
· Ability to multitask, prioritize daily workload
· High level of proficiency in both verbal and written communication skills
· Demonstrated use of standard office administrative practices and procedures, including standard office equipment
Preferred Qualifications
· Bachelor’s Degree from an accredited University;
· 10 years’ experience as an administrative assistant;
· 3 – 5 years of experience working in a manufacturing environment
Competencies
· Strong verbal and written communication skills
· Ability to multi-task and prioritize in a fast-paced environment
· Ability to speak effectively before groups of management and employees.
· Highly organized and detail oriented; with excellent time management skills
· Ability to maintain the confidentiality of sensitive information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position may require lifting up to 15 pounds and requires long hours of sitting, approximately two-thirds of the day completing responsibilities using a keyboard and mouse with a computer and viewing computer monitor, some standing and walking is also required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. The primary work environment is a typical office work environment with periodic walking to other buildings on the Company’s premises to perform assigned duties.
Avcorp offers a competitive compensation and benefit package, while fostering equal opportunity employment. Please submit resumes to and insert “Administrative Assistant” in the subject line. We thank all applicants in advance but advise that only those under consideration will be contacted.