NEW MEXICO HIGHLANDS UNIVERSITY

PUBLIC VACANCY NOTICE

Position: Administrative Assistant for STEMfast Project Deadline Date: Open until filled

Department: Strategic Enrollment Management Salary Grade: 10 minimum hourly rate $11.36

Job Type: 12 month, contingent on grant funding FLSA: Non-Exempt

Reports To: STEMfast Project Director or designee

SUMMARY: The Project Administrative Assistant will work under the direction of the Project Director and will perform a variety of office support duties related to the STEMfast grant program including a variety of office services and budget management in support of program functions.

DUTIES & RESPONSIBILITIES:

·  Assist Project Director, other project staff, students, faculty, and various departmental personnel.

·  Respond to technical questions, ensuring the necessary follow up is performed.

·  Establish and maintain office files, documentation and data.

·  Monitor and maintain expenditures on the Programs budget.

·  Performs technical or complex verification and reconciliation of budget activities

·  Performs specialized calculations and data entry.

·  Review reports and printouts to identify and trace source of error and make necessary corrections.

·  Coordinate travel arrangements.

·  Prepare all paperwork necessary for grant activities such as, travel, purchase requisitions, budget BARs, etc.

·  Take and transcribe minutes of meetings.

·  Schedule appointments and meetings.

·  Plan, organize, and prioritize workload to meet deadlines.

·  Performs other job related duties as assigned.

QUALIFICATONS AND EXPERIENCE REQUIRED:

·  EDUCATION: High School Diploma or GED.

·  EXPERIENCE: 2 years of office support with experience.

·  Preferred: 2 years experience in budgets and grants, or an equivalent combination of education and experience.

EMPLOYMENT REQUIREMENTS: Must possess and maintain a valid NM Drivers License.

KNOWLEDGE, SKILLS, and ABILITIES:

·  Skill in the use of Microsoft Office Products.

·  Ability to communicate effectively both verbally and in writing.

·  Knowledge of University Personnel Policies & Procedures.

·  Knowledge of general office practices & procedures.

APPLICATION PROCEDURE: Interested applicants must submit University Employment Application. Submit application materials to:

New Mexico Highlands University

Human Resources

Search: Administrative Assistant STEMfast

Box 9000

Las Vegas NM 87701

Email applications will be accepted:

For disabled access or services call 505-454-3242 or

NEW MEXICO HIGHLANDS UNIVERSITY IS AN EEO EMPLOYER