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South Bound Brook Board of Education
August 20, 2015
SOUTH BOUND BROOK BOARD OF EDUCATION
Regular Meeting
August 20, 2015
CALL TO ORDER
The Regular meeting was called to order by board president Allison Lih-Thiessen at 7:35 PM with the Pledge of Allegiance, followed by this opening statement:
STATEMENT RE: SUNSHINE LAW
This meeting has been advertised in two newspapers, the Courier-News and the Star Ledger, at least 48 hours prior to the meeting and has been posted in conspicuous locations including the borough hall and school buildings. This complies with state law governing meetings of school boards and other organizations.
PRESENT:Mr. Ambrose (left at 9:13 PM), Mrs. Lih-Thiessen, Mrs. Esposito and Mrs. Shallop.
Also present: Dr. Lorise Goeke, Superintendent/Principal and Mr. Michael Steinmetz, Business Administrator/Board Secretary.
APPROVAL OF AGENDA
Motion to approve agenda as distributed to board members.
MOTION: Mrs. EspositoSECOND: Mr. AmbroseVOTE: 4-0
6.APPROVAL OF MINUTES – June 16, 2015
a. Motion to approve minutes of June 16, 2015 Regular Meeting.
MOTION: Mr. AmbroseSECOND: Mrs. EspositoVOTE: 4-0
b.Motion to approve closed session minutes of June 16, 2015 Regular Meeting.
RECOGNITION OF PUBLIC
SUPERINTENDENT’S REPORT
Dr. Goeke discussed the following with the board
-myOn reading program, students’ use over the summer.
-There may need to be a 3rd Kindergarten class, David Zatta will be the teacher. A waiver
is required for the use of a Kindergarten classroom without an exclusive restroom.
- Working on getting funding for a shed, garden and picnic tables for courtyard through a
grant.
-Uniforms for students, we are going to survey parents.
-Plans to showcase the school as a “Leader In Me School”.
CORRESPONDENCE A-E
a. Letter of resignation from Shirin Razani.
b. Letter of resignation from Zobeida Vides.
c. Thank you letter from Eugenia Kalacheva.
d. Letter from Becky Sipos, president of Character.org.
e. Letter from Laura Bochner indicating her intention to retire on March 1, 2016.
CONSENT ITEMS A - J
a. APPROVAL OF FINAL BILLS LISTING – JUNE 2015
Motion to approve final bills listing for June 2015 in the amount of $ 817,497.58; includes
June 15, 2015 & June 22, 2015 payroll.
b. APPROVAL OF BILLS LISTING – JULY 2015
Motion to approve bills listing for July 2015 in the amount of
$ 878,719.95; includes July 15, 2015 and July 30, 2015 payroll.
c. APPROVAL OF BILLS LISTING – AUGUST 2015
Motion to approve bills listing for August 2015 in the amount of
$ 543,540.54; includes August 15, 2015payroll.
d. TRANSFERS WITHIN THE 2014-2015 SCHOOL BUDGET
Motion to approve the following transfers, made to avoid over expenditure of
accounts:
From / To / Amount11-000-240-103 SCH ADMIN SAL / 11-000-240-105 SAL SEC/CLERIC / $0.12
11-000-240-103 SCH ADMIN SAL / 11-000-240-800 SCH ADM OTHER / $106.45
11-000-262-100 OPER PLNT SAL / 11-000-261-610 SCH PLNT SUPP / $526.46
11-000-262-441 RENTALS / 11-000-261-610 OPER PLNT SUPP / $1,489.29
11-000-262-490 OTHER PURCH SER / 11-000-261-610 OPER PLNT SUPP / $35.63
11-000-262-520 INSURANCE / 11-000-261-610 OPER PLNT SUPP / $936.32
11-000-262-620 HEAT & ELECTRIC / 11-000-261-610 OPER PLNT SUPP / $1,089.19
11-000-262-800 Other Op/Maint. / 11-000-261-610 OPER PLNT SUPP / $29.44
11-000-262-800 OTHER PURCH SER / 11-000-262-300 PURCHASED PROF SERV / $2.37
11-000-262-490 OTHER PURCH SER / 11-000-262-420 MAINTENANCE SVC / $266.00
11-000-270-514 SPEC ED VNDRS / 11-000-261-420 CLEAN/REP/MAINT / $7,764.34
e. BOARD SECRETARY’S REPORT
Motion to approve Board Secretary’s Reports dated June 30, 2015 indicating a cash
balance of $ 3,247,276.08.
f. TREASURER’S (CONSULTANT) REPORT
Motion to approve Treasurer’s Report dated June 30, 2015 indicating a cash balance
of$ 3,247,276.08.
g.BOARD SECRETARY’S REPORT
Motion to approve Board Secretary’s Reports dated July 31, 2015 indicating a cash
balance of $ 3,010,947.89.
h.TREASURER’S (CONSULTANT) REPORT
Motion to approve Treasurer’s Report dated July 31, 2015 indicating a cash balance
of$ 3,010,947.89.
i. APPROVAL OF CAFETERIA BILLS
Motion to approve bills for payment from the cafeteria account:
PAYMENT TO / DESCRIPTION / AMOUNTPomptonian / Reconciliation – 846 061215 / $8,587.72
Confires / Kitchen Sprinkler Inspection / $152.82
Pomptonian / Reconciliation – 846 063015 / $5,427.61
Cash / Startup cash for September 2015 / $50.00
j. TRANSFERS WITHIN THE 2015-2016 SCHOOL BUDGET
Motion to approve the following transfers, made to avoid over expenditure of
accounts:
From / To / Amount12-000-400-931 Transfer to Capital Project / 12-000-400-731 Instructional Equipment / $2,851.02
12-000-400-931 Transfer to Capital Project / 30-000-400-331 Legal Services/Roof / $16,000.00
12-000-400-931 Transfer to Capital Project / 30-000-400-390 Purchased Prof/TechServ-Roof / $80,217.08
12-000-400-931 Transfer to Capital Project / 30-000-400-450 Construction- Roof / $163,000.00
12-000-400-931 Transfer to Capital Project / 30-000-400-710 Land Improvements-Roof / $42,960.00
Motion to approve the above consent items a-j.
MOTION: Mr. AmbroseSECOND: Mrs. EspositoROLL CALL VOTE: 4-0
ACTION ITEMS A – AO
a.MOTION FOR APPROVAL TO ATTEND WORKSHOPS ANDPROFESSIONAL
DEVELOPMENT
Motion to approve the attendance of the following to attend workshopsand to receive
reimbursement for incurred expenses:
NAME / DATE / COST / DESCRIPTIONE. Quinlan / 10/15/15 / $175.00 / AAP/NJ School Health Conference
H. Graff / 7/28/15 / $0.00 / Direct Certification Process
L. DiBenedetto / 9/1/15 / $0.00 / Certification & Benefit Issuance WS for Determining Officials
H. Murray / 9/18/15 / $79.00 / Reasoning with Unreasonable People: Focus on Disorders of Emotional Regulation
APPROPRIATION LINES 11-000-223-320 & 11-000-223-580
b. APPROVAL OF NJASBO TRAINING SUBSCRIPTION 2015-16
Motion, per recommendation of the superintendent, to approve a subscription in the
amount of $525.00 not to exceed fifteen workshops as follows:
NAME / DATE / DESCRIPTIONM. Steinmetz / 9/10/15 / Affordable Care Act – Reporting
M. Steinmetz / 10/15/15 / Ethics
M. Steinmetz / 11/16/15 / School Ethics Advisory Decisions
M. Steinmetz / 12/8/15 / Reading the Board Secretary/Treasurer Report
M. Steinmetz / 1/12/16 / Negotiations Trends/Strategies
M. Steinmetz / 2/11/16 / Purchasing
M. Steinmetz / 3/17/16 / Audits/Fraud
H. Graff / 9/10/15 / Affordable Care Act – Reporting
H. Graff / 5/12/16 / Administrative Assistants Program
L. Goeke / 1/12/16 / Negotiations Trends/Strategies
S. Velazquez / 2/11/16 / Purchasing
S. Velazquez / 5/12/16 / Administrative Assistants Program
APPROPRIATION LINE 11-000-223-320&11-000-223-580
c.RENEWAL OF MEMBERSHIP FOR GOVERNMENT FINANCE OFFICERS
ASSOCIATION
Motion to approve renewal of 2015-16 Government Finance Officers Association
membership for Michael Steinmetz, not to exceed $160.00.
APPROPRIATION LINE 11-000-223-320
d.APPROVAL OF CONTRACT WITH GLOBAL COMPLIANCE NETWORK
Motion to approve contract for GCN Training for unlimited tutorials for staff in the
total amount of $1,400.00.
APPROPRIATION LINE 11-000-223-320
e.TUITION FOR OUT-OF-DISTRICT PLACEMENTS FOR 2015-2016
A motion is necessary for inclusion in the minutes to accept the followingcosts for out-of-
district placements for the 2015-16 school year (July1, 2015through June 30, 2016):
DESTINATION COST
Piscataway Regional Day School (ESY 2015)$ 4,234.00
The Center School (ESY 2015)$ 6,158.60
Hillsborough High School (180 days)$23,226.00
APPROPRIATION LINE 11-000-100-566 &11-000-100-562
f.TUITION FOR RECEIVING OUT-OF-DISTRICT SPECIAL EDUCATION PLACEMENTS FOR
for 2015-2016
A motion is necessary for inclusion in the minutes to accept the following contracts for
receiving out-of-district special education placements for the 2015-16 school year.
SENDING DISTRICTAMOUNT
Bound Brook (180 days 2015-16)$ 24,523.79
g. SERVICES FOR STUDENTS WITH VISUAL IMPAIRMENT
Motion that the board of education provide Level I services for (1) student through the
Department of Human Services NJ Commission for the Blind and Visually Impaired. This
agreement is in effect from September 1, 2015through June 30, 2016. These services are
provided by a certified teacher of blind or partially sighted. The cost is not to exceed
$1,900.00 and will be deductedfrom the district’s state aid payments.
APPROPRIATION LINE 1-000-216-320
h. APPROVAL OF RESIGNATION S. SHIRIN RAZANI
Motion to accept, with regret, the resignation of S. Shirin Razani, Board Member, effective
June 21, 2015.
i. APPROVAL OF RESIGNATION ZOBEIDA VEDES
Motion to accept, with regret, the resignation of ZobeidaVedes, Cafeteria Aide, effective July
9, 2015.
j. EMPLOYMENT OF SPENCER GREENBURG
Motion, as recommended by the Superintendent, to employ Spencer Greenburg as Part-time
Music Teacher (5.2) for the 2015-2016 school year (September 1, 2015 through June 30,
2016) on Step 1 BA on the salary guideat $ 26,829.00.
APPROPRIATION LINE 11-120-100-101
k. EMPLOYMENT OF RACHEL COLLINS
Motion, as recommended by the Superintendent, to employ Rachel Collins as Classroom
Paraprofessional for the 2015-2016 school year (September 1, 2015 through June 30, 2016)
on Step 4 for Para Professionals on the salary guide at $ 14,321.00.
APPROPRIATION LINE 11-212-100-106
l. APPROVAL OF SUBSTITUTE TEACHERS FOR THE 2015-2016SCHOOL YEAR
Motion to approve the following substitute teachers for the 2015-2016school year
(September 1, 2015 through June 30, 2016):
Valerie Awender / Robert Bochner / Monica CoutoBrielle Feraulto / Cynthia Gabory (new) / Maria Gonzales
Richard Jannuzzi / Samantha Jasiak / Odile Jean Pierre
Michelle LaFleur / Lima, Diana / Meghan O’Reilly
Melanie O’Steen / Linda Powell / Ellen Rubin
Kim Sperr / Patricia Tagariello / Pamela Yessian
Albert Bartocci
Rates to be paid per Diem as needed teacher substitute $95.00 a day and
classroom aide at $69.00 a day.
APPROPRIATION LINE 11-130-100-101-001
m. APPROVAL OF EXTRACURRICULAR APPOINTMENTS FOR 2015-16
Motion to approve the following extracurricular appointments for the 2015-16 school year:
POSITION / STAFF MEMBER / STIPENDMorning Duty Pre K-K / J. Jejou / $826.00
Morning Duty 1-2 / J. Correa / $826.00
Morning Duty 3-4 / R. Cullinane / $826.00
Morning Duty 4-5 / G. Marolda / $826.00
Morning Duty 7-8 / R. Blake / $826.00
APPROPRIATION LINE 11-401-100-101 &11-402-100-101
n. APPROVAL OF NCLB SALARY FOR 2015-2016
Motion to approve salary using Title I and Title III funds
Deborah D’Alessandro Title I$12,917.00
Anna Trudeau-Smith Title I $74,180.00
Eugenia Kalacheva Title III $1,250.00
Albert Gonzalez Title III $1,250.00
APPROPRIATION LINE 20-231-100-100 & 20-243-100-100
o. IMPLEMENTATION OF REVISED NCLB FY2016
RESOLVED to implement the revised NCLB FY2016 proposed program plan and
budget using the following:
Title I Part A, Basic $114,493.00
Title II Part A $9,871.00
Title III $13,712.00
TOTAL $138,076.00
Title III is a consortium with South Bound Brook as the lead School District/Agency.
The funding breakdown for the Title III for FY16 is as follows:
A.Branchburg $4,947.00
B. Central Jersey CP $759.00
C.Green Brook $3,064.00
D.South Bound Brook $4,000.00
E.Watchung Borough $942.00
TOTAL $13,712.00
p. DISPOSAL OF SCHOOL PROPERTY
Motion to approve disposal of the following broken or obsolete items
Student Combo Desks (32)
q. APPROVAL OF RESOLUTION NOT TO REQUIRE THE CENTER SCHOOL TO APPLY
FOR FUNDING FROM THE CHILD NUTRITION PROGRAM FOR THE 2015-16 SCHOOL
YEAR
Be it Resolved that, in accordance with N.J.A.C. 6A:23A-18.5, the Board of Educationof
South Bound Brook does not require The Center School to apply for and receive funding from
the Child Nutrition Program for the 2015-16 school year.
r. AUTHORIZATION TO OFFER EMPLOYMENT
Motion to authorize Superintendent of Schools Dr. Lorise Goeke to tender offers of
employment prior to the board meeting in September, 2015 to fill staffing vacancies in a
timely manner.
s. MOTION TO APPROVE CONTRACT WITH EDUCATION INC.
Motion to approve contract with Education Inc. for hospital educationalservices at $47.00
per hour for a student who was hospitalized, not to exceed $500.00.
APPROPRIATION LINE 11-190-100-800
t.RENEWAL OF MEMBERSHIP FOR NJ ASSOCIATION OF LEARNING CONSULTANTS
Motion to approve renewal of 2015-16 NJ Association of Learning Consultants for Dr.
Elizabeth Calamito, not to exceed $75.00.
APPROPRIATION LINE 11-000-223-320
u. GRANTING OF TENURE CONTRACT TO THE FOLLOWING PROFESSIONAL STAFF
Motion presented as recommended by the superintendent that the following professional staff
be granted a contract for the 2015-2016 school year. The granting of this contract will afford
the individual tenure in the South Bound Brook School District.
Michael Steinmetz as Business Administrator/Board Secretary for the 2015-2016
school year (July1, 2015 through June 30, 2016). Mr. Steinmetz will be paid $ 97,631.00.
APPROPRIATION LINE 11-000-251-100-101
v. APPROVAL OF RESOLUTION INCREASING THE BID THRESHHOLD
Resolution increasing the Bid Threshold – Qualified Purchasing Agent.
WHEREAS, Michael Steinmetz, School Business Administrator/Board Secretary
possesses a qualified purchasing agent (QPA) certificate;
WHEREAS, the Governor, inconsultation with the State Treasurer and pursuant to N.J.S.A.
18A:18A-3 (b), on July 1, 2015 has increased the bid threshold amount for school districts
with purchasing agents who possess qualified purchasing agent certificates, from $36,000 to
$40,000;
NOW, THEREFORE BE IT RESOLVED that the South Bound Brook Board of Education,
pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C.5:34—5.4, establishes and sets the bid
threshold amount of $40,000 for the board of education, and further authorizes Michael
Steinmetz to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those
Purchases that do not exceed in the aggregate of the newly established bid threshold
amount.
w. CANCELATION OF AGREEMENT WITH SMOOTHWALL, INC.
Motion to cancel the three year agreement with Smoothwall, Inc. for web
content filtering appliance, which was previously approved at the February 19, 2015 board
meeting.
x. CANCELATION OF AGREEMENT WITH CC PRODUCTIONS, INC. FOR THE
2015-2016 SCHOOL YEAR
Cancelation of agreement with CC Productions, Inc. for SDMS Software, PayForIt.net for the
2015-2016 school year.
y. APPROVAL OF AGREEMENT WITH DATA BUSINESS SYSTEMS FOR THE 2015-16
SCHOOL YEAR
Approval of agreement with Data Business Systems for SDMS Software, PayForIt.net for the
2015-2016 school year, not to exceed $1,090.00, using cafeteria funds.
z. RENEWAL OF MEMBERSHIP FOR NATIONAL COUNCIL OF TEACHERS OF ENGLISH
Motion to approve renewal of 2015-16 National Council of Teachers of English (NCTE)
membership for Lorise Goeke, not to exceed $50.00.
APPROPRIATION LINE 11-000-223-890
aa. APPROVAL OF MEMBERSHIP FOR INTERNATIONAL LITERACY ASSOCIATION
Motion to approve 2015-16 International Literacy Association membership for Lorise Goeke,
not to exceed $39.00.
APPROPRIATION LINE 11-000-223-320
ab.BID AWARD-ROD GUTTER REPAIR PROJECT
Whereas, on October 8, 2014, ESC of Morris County conducted a public bid
opening for the award of Maintenance and repair work in various trades on a
time and materials basis at Educational Data Services, Inc.:
and;
WHEREAS, in accordance with the provisions of the Public Schools
Contract Law, N.J.S.A. 18A:18A-1 et seq.;
NOW, THEREFORE BE IT RESOLVED, that the South Bound Brook Board of Education
award the contract for the ROD Gutter Repair Project to MK Lions, LLC in the total contract
lump sum of $24,550.00 to complete the ROD Gutter Repair Project.
APPROPRIATION LINE 12-000-400-931
ac. APPROVAL OF AGREEMENT WITH BERGEN COUNTY SPECIAL SERVICES 2015-16
Motion to approve agreement with Bergen County Special Services for Augmentive
Communication Assessment services for 2015-16 school year; cost not to exceed $2,000.00.
APPROPRIATION LINE 11-000-219-320
ad. EMPLOYMENT OF ROMUALDA GARCIA AS LUNCHROOM/PLAYGROUND AIDE
Motion, as recommended by the superintendent, to employ Romualda Garcia as a
lunchroom/playground aide at a rate of $10.00 per hour for the 2015-2016 school year.
APPROPRIATION LINE 11-000-262-100-000
ae. JOINT TRANSPORTATION AGREEMENT WITH BOUND BROOK
Motion to approve a Joint Transportation Agreement for the 2015-2016 school year with the
Bound Brook Board of Education for ESY2015 to transport an out of district student
placement,not to exceed $1,500.00.
APPROPRIATION LINE 11-000-270-514
af. APPROVAL OF TECHNOLOGY CURRICULUM
RESOLVED, that the South Bound Brook Board of Education, in the County of Somerset,
New Jersey, in accordance with NJSA 18A:33-1 and Policy 2220 approves the attached
technologycurriculum for Robert Morris School for the 2015-16 school year:
ag. APPROVAL OF STIPEND FOR LIGHTHOUSE TEAM STRATEGIC PLANNING
SESSION
Motion, per the recommendation of the superintendent, to approve the following staff
members for a stipend of $172.50 each or 6 hours, per the negotiated contract, to attend
the Lighthouse Team Strategic Planning Session at the Robert Morris School and to conduct
new staff training for a total cost not to exceed $2,190.00.
Sherri BartocciRyan Cullinane
Debrah D’Alessandro
Salavatore DeGennaro
Kelly Hnasko
Nancy Kordell
Kristy Kubala
Shannon Lober
Anthony Lorenzi
Elaine Quinlan
Marybeth Steeber
Anna Trudeau-Smith
APPROPRIATION LINE 11-130-100-101-101
ah. MOTION TO APPROVE AGREEMENT WITH LINKIT!
Motion to approve agreement with Linkit! for an onsite software license agreement for
school year 2015-16, not to exceed $12,085.00.
APPROPRIATION LINE 11-000-223-320
ai. FIRST READING OF POLICIES AND REGULATIONS (NEW AND REVISED)
Motion to adopt, for first reading, the following Policies and Regulations:
P3322Staff Member’s Use of Personal Cellular Telephones/Other
Communication Devices (Revised)
P4322Staff Member’s Use of Personal Cellular Telephones/Other Communication Devices (Revised)
P&R5330Administration of Medication (M) (Revised)
P5339Screening for Dyslexia (M) (Revised)
P5615Suspected Gang Activity (Revised)
P5756Transgender Students (Revised)
P8540School Nutrition Programs (Revised)
R8540Free and Reduced Rate Meals (Abolished)
P8550Outstanding Food Service Charges (New)
P8820Opening Exercises/Ceremonies (Revised)
aj. APPROVAL OF AGREEMENT WITH FRANKLINCOVEY CLIENT SALES, INC.
Motion to approve agreement with FranklinCovey Client Sales, Inc. for The Leader in
Me ‘Advanced Coaching’ for 1 year and 1 day live coaching day not to exceed
$4,500.00.
APPROPRIATION LINE 11-000-223-320
ak. APPROVAL OF SERVICE AGREEMENT WITH EIRC
Motion to approve service agreement with EIRC for accidental damage on Chromebooks for the 2015-16 school year, not to exceed $9,690.00.
al. APPROVAL OF CST SECRETARY SUMMER HOURS FOR ADA BARBER
Motion, as recommended by the superintendent, to approve additional CST secretary hours
for the remainder of the summer, not to exceed $990.00.
APPROPRIATION LINE 13-422-100-101
am. APPROVAL OF NJ-L2L REGISTRATION FOR ELIZABETH CALAMITO
Motion, as recommended by the superintendent, to approve NJ-L2L registration for Elizabeth
Calamito, a comprehensive mentoring and induction program for new administrators, not to
exceed $800.00.
APPROPRIATION LINE 11-000-223-320
an. APPROVAL OF AGREEMENT WITH DOUGLAS DEVELOPMENT DISABILITIES CENTER
Motion to approve agreement with Douglas Developmental Disabilities Center for a six hour
professional development session for the following paraprofessionals and staff member, not to
exceed $1,550.00.
Rachel CollinsJanelle Jegou
Tammy Ronkowitz
Kaitlyn Piazzolla
Christine Parente
Sal DeGennaro
Kristina Tomaino
APPROPRIATION LINE 11-000-223-320
ao. ACCEPTANCE OF RETIREMENT OF LAURA BOCHNER
Motion to accept, with regret, the resignation of Laura Bochner, Teacher
due to retirement, on March 1, 2016.
Approval of above action items a-ao.
ROLL CALL
MOTION: Mr. AmbroseSECOND: Mrs. EspositoVOTE: 4-0
ADJOURNMENT TO EXECUTIVE SESSION (TIME: 9:13 PM)
RESOLVED by the South Bound Brook Board of Education as per Chapter 231,
P.L. 1975:
a.That it is hereby determined that it is necessary to meet in Executive Session on
August 20, 2015 to discuss:
-Negotiations
b.The matters discussed will not be made public.
c.Length of meeting thought to be approximately 15 minutes.
d.Action may be taken upon return to Open Session.
MOTION: Mr. AmbroseSECOND: Mrs. Esposito VOTE: 4-0
RETURN TO OPEN SESSION (TIME:9:35 PM)
Motion to return to Open Session.
MOTION: Mrs. EspositoSECOND: Mrs. Shallop VOTE:3-0
COMMITTEE REPORTS
Mrs. Shallop reported that BBHS is experiencing World Language scheduling issues.
OLD BUSINESS
Mr. Steinmetz gave the board a progress report on summer construction projects.
NEW BUSINESS
Newsletter to community.
ADJOURNMENT (TIME: 9:37 PM)
MOTION:Mrs. Shallop SECOND: Mrs. Esposito VOTE: 3-0
Respectfully Submitted,
Michael D. Steinmetz
Business Administrator/Board Secretary