JOB DESCRIPTION

Title:Accounts Assistant Purchase Ledger

Department: Finance and Corporate Services

Reports t0: Purchase Ledger Officer

Main function:The Accounts Assistant Purchase Ledger is responsible for the efficient processing and payment of purchase invoices.

Main duties and responsibilities are to:

  1. Principal Duties & Responsibilities:
  1. The accurate entry of purchase invoices for each company.
  2. Assist in the preparation of payment runs
  3. Assist in the efficient payment of all invoices in line with agreed credit terms.
  4. Dealing with all supplier and scheme purchase queries.
  5. Posting of journals as required.
  6. Administration of volunteer expense claims.
  7. Assisting in collating data to support grant returns as required.
  8. Assisting in preparation of accruals and prepayments journals as necessary.
  9. Ad hoc analysis of supplier accounts to include analysis of coding
  10. Reconciliation of supplier statements
  11. Filing of invoices, claims and associated paperwork.
  12. Supporting the Purchase Ledger officer as required
  1. Finance Department
  1. Contributing to the ongoing development of the Finance Strategy, in support of Inspires business strategy.
  2. To lead or support on any project or programme as agreed with the Finance Manager.
  3. Support the Finance Manager, deputising at meetings as necessary.
  1. General
  1. Members of staff are expected to treat those with whom they come into contact in a courteous and respectful manner in accordance with the Dignity at Work Procedure.
  2. Staff are expected to demonstrate their commitment to Inspire by their regular attendance and the efficient completion of all tasks allocated to them.
  3. All staff must comply with the Smoke Free Policy and associated procedures.
  4. All Staff must take care of their own health and safety and that of people who may be affected by what they do (or do not do).
  5. All staff must co-operate with others on health and safety, and not interfere with, or misuse, anything provided for their health, safety or welfare.
  6. All staff must follow the training they have received when using any work items their employer has given them.
  7. Inspire iscommitted to equality of opportunity and to selection based on merit. The Accounts Assistant Purchase Ledger is required to adhere to Inspires Equal Opportunities Policy and associated procedures throughout the course of his/her employment.
  8. The Accounts Assistant Purchase Ledger will endeavour to ensure the on-going confidence of the public.
  9. The Accounts Assistant Purchase Ledger will maintain high standards of personal accountability.

This job description is neither exhaustive nor exclusive and may be reviewed and amended in the future to include any other reasonable duties, projects or tasks as may be requested from time to time and to reflect changing organisational requirements, changing staffing levels, etc.

Last Reviewed: May 2018