MASTER CALENDAR
OF REPORTING REQUIREMENTS
for Mayor-Sponsored Charter Schools
20154 – 20165
Office of the Mayor
2501 City-County Building
200 East Washington Street
Indianapolis, Indiana 46202
Telephone: 317. 327.3601
www.indy.gov/oei
Overview
The following calendar includes deadlines for submitting key information to the Office of Education Innovation (OEI) during the 20154-20165 school year. The requirements outlined in this calendar are not all-inclusive and are subject to change. OEI will attempt to notify all schools of changes in the calendar and/or reporting requirements and will give schools a reasonable period of time to meet any altered deadlines for providing information that the OEI requires. Required reports are listed based on the month due, and are no longer organized by framework area.
All reporting requirements should be sent electronically by the 1st of each month to the OEI Compliance e-mail account at .
July 2014
All documents listed for the month should be provided electronically by July 1st to .
July 2015 / Sub-IndicatorArtifact/Source / Informed / Rated
Quarterly Report using Excel template (Quarter 4) / 1.5 / 3.2
Updated roster for Board of Directors, including resumes and verification of background checks for any new members (only if new members have been added since May) / 3.3 / 3.2
Updated employee spreadsheet noting new hires, resignations, license numbers including expiration dates, permits and verification of background checks using attached template / 3.1 / 3.2
Updated 20154-165 Schedule of Board meetings (if necessary) / 3.2 / 3.2
Annual Compliance Letter using template (for 20153-164 school year) / 3.2 / 3.2
School calendar for upcoming school year / 3.1 / 3.2
School-Specific educational goal target results percentages for the 2014-2015 school year / 1.7, 3.6 / 3.2
Assessment calendar for 20154-165 school year / 3.1 / 3.2
Board approved 20154-1615 budget / 2.1 / 2.3
Board-approved letter of engagement from accounting firm performing accrual based audit / 2.3 / 2.3
Submit verification of pre-audit planning meeting/activities in provided template / 2.3 / 2.3
Submit a copy of updated board policies / 3.3 / 3.2
Submit a copy of updated bylaws / 3.3 / 3.2
Submit a copy of updated Articles of Incorporation / 3.3 / 3.2
August 2014
All documents listed for the month should be provided electronically by August 1st but no later than 4 business days prior to the quarterly compliance meeting to .
Please note that if financial data is received less than 4 business days prior to the scheduled meeting time, OEI reserves the right to take the following actions:
1) First offenseoccurrence: OEI will run the data but will provide a written warning
Second and subsequent offensesoccurrences: OEI will NOT run data prior to our meeting and will formally document the incident in the financial reporting requirements section of the performance framework
2)
August 2015 / Sub-IndicatorArtifact/Source / Informed / Rated