Whiteoak Shores Owner Association

APPROVED 3/10/12

WHITEOAK SHORES OWNER ASSOCIATION

BOARD OF DIRECTORS

MINUTES OF MEETING

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Date: FEBRUARY 25, 2012

Place of Meeting: WhiteOak Shores Park Office

Meeting Time: 9:00AM

In Attendance: Susan Tyler-President, Kenneth (Tootie) Joiner-Vice-President, Donna Gilmore-Secretary, Mitzie Stavinoha-Treasurer, Wanda Hammons and Roger Johnson.

Absent: David Santoy

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Matters Discussed:

President Susan Tyler stated a quorum is present.

OLD BUSINESS:

1. A motion was made by Tootie Joiner and seconded by Mitzie Stavinoha to accept the December 10, 2011 minutes of meeting.

Motion approved by all members present.

2. A motion was made by Tootie Joiner and seconded by Roger Johnson to approve the members mail boxes currently located by the road to be moved inside the park gate, the boxes will be located by the dumpster or at the pavillion . A 34ft double railing will be built to house the mail boxes and the cost to build the frame will be donated by the membership. Also the post office may require a special key be made for the entrance which will also paid for by donations

Motion approved by all members present.

3. Tootie Joiner will check on the heater in the women’s bathhouse and the installation of handicap rails for the men’s and women’s bathhouse..

4. The ballots from the February 11, 2012 election for the ACC Rule changes were picked up at the Post Office on February 25th before the BOD meeting by Donna Gilmore and Tammy Loftis. The election did not take place due to not having the required 50% quorum. The total membership in good standing on the day of the election was 124 and 57 ballots were received. The envelopes containing the membership names and a list of the members that voted in the election are being kept and stored at the office. The ballots were destroyed.

5. A motion was made by Tootie Joiner and seconded by Mitzie Stavinoha to approve the Convenience fee change from $10.00 to $13.00 for members that are not hooked up to water and sewer. A meeting was held with WOSSSC in January 2012 and the BOD present at the meeting voted to approve the change in the monthly convenience fee so the proposal to change the fee could be included in the mail out ballots with the rule change proposal.

Motion approved by all members present.

NEW BUSINESS:

1. The sale of lots 220-221-222 to A.J. Bolt were approved by the BOD through emails.

2. Tootie Joiner will contact the developer (Chuck Schram) to inquire about purchasing lots 251, 410, 414 for the back taxes owed on the lots. The amount due in taxes are: lot 251 - $181.95, lot 410 - $155.66, lot 414 - $777.95

3. The date for the re-election of the proposed ACC Rule and the mailing out of the ballots will be scheduled at the March 10, 2012 at BOD meeting.

4. A motion was made by Tootie Joiner and seconded by Mitzie Stavinoha for the Fundraising committee to put recycling barrels out for the collection of cans.

Motion approved by all members present.

5. Roger Johnson will check on a new telephone system to setup conference calls during BOD meetings.

6. Mitzie Stavinoha read the treasurer’s report.

7. Fundraising Committee raised $282.00 during the December 2011 event.

8. A motion was made by Mitzie Stavinoha and seconded by Roger Johnson for the park to hold it’s 4th annual garage sale the first weekend of April.

9. A motion was made by Tootie Joiner and seconded by Roger Johnson to move $15,000.00 from the general fund into a Cd or other interest bearing account. The office manager (Tammy Loftis) will check the rates on CD’s and CD terms and other interest bearing accounts offered at City National Bank. The BOD will approve moving the funds through e-mails.

Motion approved by all members present.

10. Three complaint letters have been received on lots not in compliance with the Deed Restrictions. Two of the letters were for the same member.

11. One new member purchased lots since the last BOD meeting The new member is A.J. Bolt who purchased lots 220-221-222.

12. Nothing new to report from the ACC.

13. Next BOD meeting set for March 10, 2012.

14. A motion was made by Wanda Hammons and seconded by Roger Johnson to adjourn the meeting.

Motion approved by all members present.

Respectively submitted

Donna Gilmore - Secretary

WhiteOak Shores BOD