FUELING THE VEHICLE

  1. Use the Authorized Service Station List to locate a station. The list is sorted by Town Name.
  2. The Vehicle Credit Card is in the zippered pouch in the front of this book.
  3. BEFORE you start pumping gas - Verify with the station attendant that they accept the card and can enter your PIN and mileage information.
  4. If you have difficulty call the 800 number on the back of the card for assistance
  5. ENTER the purchase into the Vehicle Mileage Log.
  6. ALWAYS get a receipt and place it in the zippered pouch. Receipts are turned in to Wing HQ at the end of the month.

PREVENTIVE MAINTENANCE

  1. Vehicle Credit Cards are authorized up to $200.00 in minor maintenance items that are the responsibility of the unit. See NJWG Supplement 1 to CAPR 77-1, 9(b)1, for a list of these items.
  2. BEFORE making the purchase or having service done, call to verify that the service station can accept the card and enter the PIN and Mileage information.
    Do Not use if they cannot.
  3. If you have difficulty call the 800 number on the back of the card for assistance
  4. ENTER the purchase into the Vehicle Mileage Log.
  5. ALWAYS get a receipt and place it in the zippered pouch. Receipts are turned in to Wing HQ at the end of the month.

END OF THE MONTH BOOKKEEPING

  1. In addition to the end of month reporting required by CAPR 77-1, the Unit Transportation Officer shall remove the Mileage Log Pages used that month and the Receipts form the vehicle.
  2. Photocopies of these documents should be kept on file at the unit.
  3. Mail the original documents on the first day of the month to the NJWG/WA.
  4. NJWG/WA will reconcile the billing and send invoices to those who charged against the card.
  5. Be sure that your unit keeps track of the fuel you use so that you aren’t surprised when the invoice comes in.

SUGGESTIONS

  1. If you have suggestions on how to improve this system please send them to:
    HQ NJWG/WA, POBox 16099, McGuire AFB, NJ 08641-6099

NJWF 77-1 VIF-5_VCCI 1 JUN 09OPR LGT