Birmingham and Solihull Youth Promise Plus (YPP)

Birmingham and Solihull Youth Promise Plus (YPP)

ParticipantJourney Tracker & Full/Interim TransferForm

Please note:

• This form is for providing a general overview of the support to the YPP Participant. Please do not include any sensitive information.
• If a participant is being referred to another organisation, please record/track the transition. Your organisation’s generalreferral process will also need to be followed and you must ensure you comply with the YPP Data Processing/Sharing Agreements. Please use the YPP cover sheet to transfer supplementary documents as needed.
• For each Participant can every organisation please use the same document when adding further entries.

Name of Registering Organisation:
(Delivery Partner or contracted Provider) / First Intervention Worker/Lead Professional Name:
Worker/Lead Professional Email:
Tel. Contact Details:
Participant Name:
Name of
Service Provider* / Name of Service provider the Participant is going to* / Name of new Lead Professional & Tel * / Trans-fer Status** / Date From / Date
To / Key Intervention – including transfer details if applicable - please use a short summary narrative. Please do not include any sensitive information. / Type &
Location of Evidence
(e.g. Letter in Client File) / Matrix code
(See notes below)

* If Provider changes occur.

** Transfer Status Codes

TI = Transfer Interim- means temporary referral arrangement whereby the lead professional role remains with the referring organisation and therefore the referring organisation retains the ability to claim YPP outputs and/or Payment by Results (PBR).

TF = Transfer Full- means complete hand over arrangement whereby the lead professional role is transferred from the referring organisation to the receiving organisation and therefore the receiving organisation gains the ability to claim YPP outputs and/or PBR.

N/A= Not Applicable means there is no referral arrangement and you are just logging a key intervention in the participant’s journey.

This part of the form is optional and can be completed if you wish to use this Journey tracker as the ‘Action Plan evidence’for the Participant Outcome Form at Annex 1 ‘Completion of YEI supported Intervention’ box under ‘Result Type’.

Participant Certification

I confirm that the information above is to the best of my knowledge correct.

I confirm that I have freely agreed to participate in the Birmingham and Solihull Youth Promise Plus project. I understand that my information will be processed and shared as part of the Birmingham and Solihull Youth Promise Plus project, with: Birmingham City Council and its contracted providers; Solihull Metropolitan Borough Council and it’s contracted providers; and project Delivery Partners Prince’s Trust; Transport for West Midlands (part of West Midlands Combined Authority (WMCA)); and University Hospitals Birmingham Consortium, and with the Department for Work and Pensions (DWP) including Job Centresas the EU funding authority. The purpose of processing my personal data is for referral and support to advance my employment, education or training prospects, as explained to me by the professional/key worker assisting me with the completion of this form.

I understand the information I provide will be held and used in compliance with the Data Protection Act 1998 by Birmingham City Council and its providers and partners whilst I am participating in the Birmingham and Solihull Youth Promise Plus project and will not be held for longer than is necessary or used for any other purpose including passing it on to any organisation without my permission. The data will not be destroyed until the Department for Work and Pensions has confirmed it is no longer required for compliance audit purposes.

I also understand that my personal data will be used for audit purposes and to prevent fraud or the misuse of resources; to evaluate this project and to report to Birmingham City Council, the Department for Work and Pensions (DWP) and European Social Fund for monitoring purposes. I understand that I may be contacted to discuss my involvement in the project. For the purposes of the Data Protection Act 1998, the DWP is the data controller in respect of information processed which relates to your participation in the project funded by the European Social Fund and Youth Employment Initiative, whilst the Birmingham City Council is the data processor. If I have any questions about the use of my personal data, I can find out from Birmingham City Council by visiting I confirm that I have been informed that I am being supported by a European Social Fund (ESF) & Youth Employment Initiative (YEI) Funded Project.

FOR COMPLETION BY PARTICIPANT AT THE OUTCOME EXIT
I confirm I have undertaken all of the key interventions stated as part of the support plan provided through the Youth Promise Plus project.
Signature of YPP Participant / Date:
FOR COMPLETION BY THE LEAD PROFESSIONAL AT THE OUTCOME EXIT
I confirm to the best of my knowledge all of the key interventions stated, in respect of the named participant, have been undertaken.
Form authorised by Lead professional: (Print Name) / Date:
Signed: / Position in Organisation:
Name of Organisation:

Matrix Codes (If you are using the Journey Tracker as Outcome evidence, you don’t need to include this page in the copy provided to us)

YPP Matrix Stage / HIGH LEVEL / MEDIUM LEVEL / LOW LEVEL / Guidance on STAGE meanings
ENGAGE / Significant Barriers
(Matrix Code EH) / Moderate Barriers
(Matrix Code EM) / Positive Full Engagement (Matrix Code EL) / Registration Form has been completed and (with or without support) the participant is actively taking part in planning and decision making processes.
STABILISE / Multiple Barriers
(Matrix Code SH) / Disruptive factors are present but evidence of consistency and move towards stability with a level of independence
Matrix Code SM) / Managing Independently
(Matrix code SL) / Wrap around/Personal Support has been directly delivered or by external referral/signposting undertaken by an Intervention Worker. The support relates to improving the participant’s ability to take part in an EET* related activity.
PLACE / Unable to attend and achieve without intensive support
(Matrix Code PH) / Able to attend and achieve with moderate support
(Matrix Code PM) / Can attend and achieve independently
(Matrix code PL) / Evidenced progression into a meaningful (structured and formal) work, training or education environment, e.g. work shadowing, volunteering or vocational training for a minimum of 2 weeks.
ACHIEVE / High level of support required to achieve EET* outcome
(Matrix Code AH) / Moderate Support required to achieve EET* outcome
(Matrix Code AM) / Low or no Support required (Matrix code AL) / Evidenced progression, specifically – Offer of Employment, continued education, apprenticeship or traineeship (can be within 4 weeks of leaving the YPP** project) or Exit into Self Employment (can be within 4 weeks of leaving the YPP** project)
SUSTAIN / 26 Weeks with high level of support required
(Matrix Code UH) / 26 Weeks with moderate level of support required
(Matrix Code UM / 26 weeks with low or no Support required
(Matrix code UL) / Participant sustains an evidenced EET* outcome for a period of 26 weeks

*EET means Employment, Education or Training

Youth Promise Plus is a Birmingham and Solihull Employment Pathway Project supported by the European Social Fund and Youth Employment Initiative

JTT Tracker and Transfer Form v4 July 2017Page 1 of 4