HRMS Functional Project Teams

HRMS 9.1 Functional Project Teams /

The following are functional teams that will be involved in the upgrade from PeopleSoft 8.9 to PeopleSoft 9.1. The overall objective is to perform a clean upgrade, to minimize and possibly reduce customizations, and to identify and prioritize possible future opportunities for improvements, remembering to stay within the scope of the project during the upgrade.

Table of Contents

HCM 9.1 Functional Project Lead 2

HRMS Project Management Team 2

Standing HR College Council 3

Work Teams 4

Benefits 4

Commitment Accounting 5

e-Performance 5

Leaves 6

Payroll 7

Position Management 8

Recruiting 8

Regulatory Requirements 9

Time & Labor and Leave Accounting 10

Administer Training 11

Workforce Admin – District Office 11

Workforce Admin – Decentralized HR 12

Special Implementation Work Teams 13

Retirement Work Team 14

Profile Manager Module Overview Team 14

Reporting Strategy Team 15

Assignments Work Team 16

e-PAR Work Team 16

UPK (User Productivity Kit) Review Team 17

Workflow Review Team 17

XML-Publisher Review Team 17

HCM 9.1 Functional Project Lead

Upgrade & Production responsibilities include:

§ Oversee Functional portion of Project Plan

§ Communicate with Project Manager / Functional Project Consultants

§ Evaluate module integration within HCM

9.1 Functional Project Lead : Burt Casey, Coord Strategic Systems, Compensation / Payroll

HRMS Project Management Team

Upgrade & Production responsibilities include:

§ Meets bi-weekly to monthly throughout the upgrade period

§ Implementation Planning

§ Policy and Business Process Change Review

§ Functional Task Management

§ Communicate to Steering Committee, by way of Project Manager

§ Approve High Level Fit-Gap Session recommendations

Members:

Name / Title / Role / Dept / Unit
Facilitator(s)
Burt Casey
(Non Voting Member) / Coord Strategic Systems / Compensation / Payroll
Marjorie Klein
(Non Voting Member) / Coord Strategic Systems / Employee Services
Rob Cardelli
(Non Voting Member) / Consultant / Peak Performance Technologies
Voting Members
Christine Hall / Dst Dir Equity Oppor Engage / Legal Services
Debbie Lain / Coordinator Strategic Systems / ITS Student Info Systems
Emily Weinacker / Associate Dean / Mesa CC
Judy Castellanos / Acting Asst Director, HR / VC Human Resources
Lupe Gutierrez / Acting Asst Director, HR / VC Human Resources
Laurel Smith / College Rep / Paradise Valley CC
Lisa Kussard / Senior Mgr Human Resources / VC Human Resources
Merle Ryan / Acting Asst Director, HR / VC Human Resources
Pat Honzay / Dir Employee & Org Development / VC Human Resources
Non Voting Members
Bryan Ferguson / Senior Database Administrator / ITS Student Systems DBA
Don Outland / Assist Dir Strategic Info Tech / ITS-Business Systems
Gloria Knudsen / Project Coordinator / Payroll
Julie Smith / Coord Instr/Info Technologies / ITS SIS Functional Records
Karen De La Vina / Coord Tech Develop/Training / Empl & Org Development
Kathy Hunt / Project Coordinator / Benefits
Steve Goozdich / Tech Rep / ITS Programming/HRMS
Sue McCann / Tech Rep / ITS Programming/HRMS

Standing HR College Council

The existing HR College Council will serve as an escalation point for reviewing recommended application customizations and revisions to business practices when they are touched by the campuses. Once reviewed by the HR College Council, Fit-Gap Analysis documents will be presented to the Project Management Team for approval.

Members: Various participants as identified by the respective campuses.
Current Chairs: Margie Mesanko (Chandler-Gilbert CC), Laurel Smith (Paradise Valley CC)

Work Teams

Upgrade & Production responsibilities include participation in:

§ Application Design

§ Business Process Re-engineering

§ Test Mods

§ Identify Issues and Suggest Solutions

§ Test/Debug Upgrade

§ Deployment

§ End User Training

Session Participation

· Managers over the functional areas are automatically invited to Fit-Gaps and Testing sessions, but aren’t required participants.

· Functional Leads / SMEs are required participants for Fit-Gap and Testing sessions.

· * Identify participants who are required in the fit-gap sessions…

Benefits

(Sample Processes: Enrollment in Benefits, COBRA processes, Open Enrollments, Leave Plan enrollment, FSAs)

(Team DOES NOT require Campus representation) (includes Leave Plan enrollment)

(These managers will automatically be invited to sessions: Lisa Kussard)

Name / Title / Role / Dept / Unit
Burt Casey / Facilitator -
Coord Strategic Systems / Compensation / Payroll
Marjorie Klein / Coord Strategic Systems
(not attending fit-gaps) / Employee Services
Mike Kapadya / Senior Org Process Analyst / OPAT
Kathy Hunt / Project Coordinator / Benefits
Loida Harkness / Senior Human Resources Analyst / Benefits
Steve Goozdich / Tech Rep / ITS Programming/HRMS

Commitment Accounting

(Sample Processes: Department Budgeting, Payroll Actuals to Finance, Auto-Bill Mod …)

(Team DOES NOT require Campus representation until Labor Cost Distribution is implemented)

(These managers will automatically be invited to sessions: Kim Granio, Mark Kochman, Merle Ryan)

Name / Title / Role / Dept / Unit
Burt Casey / Facilitator -
Coord Strategic Systems / Compensation / Payroll
Marjorie Klein / Coord Strategic Systems
(won’t attend fit-gaps) / Employee Services
Mike Kapadya / Senior Org Process Analyst / OPAT
Ernie Lauro / Project Coordinator / Payroll
Megan Faye / Project Coordinator / Payroll
Carl Ward / Enterprise App Designer / Financial Services/Controller
Suzy Bartlett / Senior Accountant / GA/Treasury/Fiscal
Mike Pelka ?? / Coord Strategic Systems / ITS Programming/HRMS
Patricia Dominion / Senior Accountant / GA/Treasury/Fiscal
Lulut Clow ?? / Mgr Budget (ask Gaye Murphy who’ll participate from Budget) / Financial Planning & Budget
Don Outland / Tech Rep / ITS
Sue McCann / Tech Rep / ITS Programming/HRMS
Dan Shurwin / Tech Rep / ITS Programming/HRMS

e-Performance

(Sample Processes: Employee Self Evaluations, Manager Evaluations)

(Team DOES NOT require Campus representation)

(These managers will automatically be invited to sessions: Pat Honzay)

Name / Title / Role / Dept / Unit
Marjorie Klein / Facilitator -
Coord Strategic Systems / Employee Services
Burt Casey / Coord Strategic Systems / Compensation / Payroll
Mike Kapadya / Senior Org Process Analyst / OPAT
Sheri Klein / Coord Empl Rel/Ben/Talent Mgmt / Employee Relations
Judy Castellanos / Acting Asst Dir HR / VC Human Resources
Karen De La Vina / Coord Tech Develop/Training / Empl & Org Development
Chrissy Springfield / Coord Empl Rel/Ben/Talent Mgmt / Employee Relations
Sue McCann / Tech Rep / ITS Programming/HRMS

Leaves

(Sample Processes: FMLA, Medical, Military, and Personal Leaves of Absence)

(Team DOES NOT require Campus representation)

(These managers will automatically be invited to sessions: Merle Ryan, Lisa Kussard, Judy Castellanos)

Name / Title / Role / Dept / Unit
Burt Casey / Facilitator -
Coord Strategic Systems / Compensation / Payroll
Marjorie Klein / Coord Strategic Systems / Employee Services
Mike Kapadya / Senior Org Process Analyst / OPAT
Marlene Strickland / Coord Payroll / Payroll
Ernie Lauro / Project Coordinator / Payroll
Megan Faye / Project Coordinator / Payroll
Rory Gilbert / Senior Mgr Diversity & Engagem / Legal Services
Chrissy Springfield / Coord Empl Rel/Ben/Talent Mgmt / Employee Relations
Gloria Knudsen / Project Coordinator / Payroll
Sheri Klein / Coord Empl Rel/Ben/Talent Mgmt / Employee Relations
Carol Garcia / Comp / Benefits Analyst / Benefits
Kathy Hunt / Project Coordinator / Benefits
Suzette Davis / Comp Tech / Compensation
Leticia Hernandez / Comp Tech / Compensation
Carmen Chacon / Comp Tech / Compensation
Steve Goozdich / Tech Rep / ITS Programming/HRMS

Payroll

(Sample Processes: Run Processes that generate paychecks, direct deposit & tax files, send file transfers to banks and other agencies)

(Team DOES NOT require Campus representation)

(These managers will automatically be invited to sessions: Merle Ryan)

Position Management

(Sample Processes: Create new and modify existing Positions in PSoft )

(Team DOES NOT require Campus representation until LCD is implemented)

(These managers will automatically be invited to sessions: Lisa Kussard, Merle Ryan, Lupe Gutierrez)

Name / Title / Role / Dept / Unit
Burt Casey / Facilitator -
Coord Strategic Systems / Compensation / Payroll
Marjorie Klein / Coord Strategic Systems / Employee Services
Mike Kapadya / Senior Org Process Analyst / OPAT
Ernie Lauro / Project Coordinator / Payroll
Megan Faye / Project Coordinator / Payroll
Glenda Humes / Coord District HR Services / Employee Services
Kathy Hunt / Project Coordinator / Benefits
Anna Cochran / Senior Human Resources Analyst / Wages / Salaries
George Ortiz / Senior Human Resources Analyst / Wages / Salaries
Marlene Strickland / Coord Payroll / Payroll
Steve Goozdich / Tech Rep / ITS Programming/HRMS
Sue McCann / Tech Rep / ITS Programming/HRMS
Sylvia Hill / Coord District HR Services / Employee Services
?? / ?? / Budget Services
Dan Shurwin / Tech Rep / ITS Programming/HRMS

Recruiting

(Sample Processes: Create job openings, enter applicant data, screen applicants)

(Team DOES require Campus representation)

(These managers will automatically be invited to sessions: Lupe Gutierrez)

Name / Title / Role / Dept / Unit
Marjorie Klein / Facilitator -
Coord Strategic Systems
(& Recruiting SME) / Employee Services
Mike Kapadya / Senior Org Process Analyst / OPAT
TBD / Consultant
Burt Casey / Coord Strategic Systems / Compensation / Payroll
Glenda Humes / Coord District HR Services / Employee Services
Kathie Bennett / Coord District HR Services / Employee Services
Barbara Collins / Senior Human Resources Analyst / Employee Services
Rich Cohn / Tech Rep / ITS Programming/HRMS
Brachelle Broom / Campus Rep / Estrella Mountain CC
Laurel Smith / College Rep / Paradise Valley CC
Sandi Lien / Campus Rep / Chandler-Gilbert CC
June Fessenden / College Rep / Glendale CC
Kristin Sumrall / Campus Rep / Rio Salado CC
Anna Flores / Campus Rep / Rio Salado CC
Felicia Price / Campus Rep / Mesa CC

Regulatory Requirements

(Sample Processes: EEO Reporting, Vets 100 Reporting, Affirmative Action Plan)

(Team DOES NOT require Campus representation)

(These managers will automatically be invited to sessions: Dr. Christine Hall)

Name / Title / Role / Dept / Unit
Marjorie Klein / Facilitator -
Coord Strategic Systems
(& Recruiting SME) / Employee Services
Burt Casey / Coord Strategic Systems / Compensation / Payroll
Mike Kapadya / Senior Org Process Analyst / OPAT
Dr. Christine Hall / Dst Dir Equity Oppor Engage / Legal Services
Leah Dustin-Hall / Exec Secretary I / Legal Services
Don Outland / Tech Rep / ITS
Rich Cohn / Tech Rep / ITS Programming/HRMS

Time & Labor and Leave Accounting

(Sample Processes: Report time taken and earned, approve time reported, run time and labor processes )

(Team DOES require Campus representation) (Includes Leave Accounting Discussion)

(These managers will automatically be invited to sessions: Merle Ryan)

Administer Training

(Sample Processes: Blackboard Interface, Review Training History )

(Team DOES NOT require Campus representation)

(These managers will automatically be invited to sessions: Pat Honzay)

Name / Title / Role / Dept / Unit
Marjorie Klein / Facilitator -
Coord Strategic Systems / Employee Services
Burt Casey / Coord Strategic Systems / Compensation / Payroll
Mike Kapadya / Senior Org Process Analyst / OPAT
Pat Honzay / Dir Employee & Org Development / VC Human Resources
Karen De La Vina / Coord Tech Develop/Training / Empl & Org Development
Jennifer Andes / Temporary Level 3 / Empl & Org Development
Sara McCarthy / Administrative Assistant II / Empl & Org Development
Arlene Martinsen / Administrative Assistant I / Empl & Org Development
Rich Cohn / Tech Rep / ITS Programming/HRMS

Workforce Admin – District Office

(Sample Processes: hire from app, e-par, I-9s, e-Verify)

(Team DOES NOT require Campus representation)

(These managers will automatically be invited to sessions: Lupe Gutierrez, Merle Ryan, Lisa Kussard )

Name / Title / Role / Dept / Unit
Marjorie Klein / Coordinator Strategic Systems / Employee Services
Burt Casey / Coord Strategic Systems / Compensation / Payroll
Mike Kapadya / Senior Org Process Analyst / OPAT
Gloria Knudsen / Project Coordinator / Payroll
Rod Justice / Admin Secr III / Employee Services
Kathy Mendoza / Senior Human Resources Analyst / Employee Services
Sylvia Hill / Coord District HR Services / Employee Services
Glenda Humes / Coord District HR Services / Employee Services
Megan Faye / Project Coordinator / Payroll
Lupe Gutierrez / Acting Asst Director, HR / VC Human Resources
Varies / Tech Rep / ITS Programming/HRMS
Melissa Descheenie / A Payroll Specialist / Payroll
Anna Cochran / Senior Human Resources Analyst / Wages / Salaries
George Ortiz / Senior Human Resources Analyst / Wages / Salaries

Workforce Admin – Decentralized HR

(Sample Processes: job hire doc, POIs,)

(Team DOES require Campus representation AND we’re recommending this Work Team include reps from ALL Campuses)

(These managers will automatically be invited to sessions: Lupe Gutierrez, Merle Ryan, Lisa Kussard)

Name / Title / Role / Dept / Unit
Burt Casey / Facilitator -
Coord Strategic Systems / Compensation / Payroll
Marjorie Klein / Coord Strategic Systems / Employee Services
Mike Kapadya / Senior Org Process Analyst / OPAT
Gloria Knudsen / Program Coordinator / Payroll
Ernie Lauro / Project Coordinator / Payroll
Megan Faye / Project Coordinator / Payroll
Kathy Hunt / Project Coordinator / Benefits
Sylvia Hill / Coord District HR Services / Employee Services
Glenda Humes / Coord District HR Services / Employee Services
Anna Cochran / Senior Human Resources Analyst / Wages / Salaries
George Ortiz / Senior Human Resources Analyst / Wages / Salaries
Steve Goozdich / Tech Rep / ITS Programming/HRMS
Rich Cohn / Tech Rep / ITS Programming/HRMS
Brachelle Broom / Campus Rep / Estrella Mountain CC
Laurel Smith / College Rep / Paradise Valley CC
Mary Helen Escalante / Campus Rep / Phoenix CC
Alice Cornelius / Campus Rep / GateWay CC
Margie Mesanko / Campus Rep / Chandler/Gilbert CC
Jackie Lucchi / Campus Rep / Chandler/Gilbert CC
Linda Canez / Campus Rep / Mesa CC
Vanessa Logan / Campus Rep / South Mountain CC
Anna Flores / Campus Rep / Rio Salado CC

Special Implementation Work Teams

Upgrade & Production responsibilities include: