The Appeal to Rebuild Holy Trinity Cathedral

The Appeal to Rebuild Holy Trinity Cathedral

Port-au-Prince, Haiti

Instructions for Recording Gifts

Parish Coordinators

Each week, please:

·  Fill out and date the Individual Donor Tracking Sheet and mail it with checks to:

The Episcopal Church Development Office

815 Second Ave, 3rd Floor

New York, NY 10017

·  If you are collecting gifts over several weeks, use a fresh Tracking Sheet each week.

·  Checks should be made payable to: Rebuild Our Church in Haiti

·  All checks should include the name of the parish and diocese, school, university, etc.

·  If you are sending a single check to cover multiple cash gifts, please note this on the tracking sheet. (Unfortunately, we cannot send individual donor acknowledgement letters for these gifts.)

·  E-mail a copy of the Individual Donor Tracking Sheet to your Area Coordinator and Diocesan Coordinator so that they know how you’re doing (and can brag about your success!)

·  Send your cumulative total to the rector, treasurer and/or communications team so that they can add the news to bulletin inserts and e-news updates.

·  For instructions about handling gifts of stock, see Frequently Asked Questions.

Area Coordinators

·  Compile parish totals on your Diocesan Financial Tracking Sheet and date it. Send the updated Tracking Sheet to your Diocesan Coordinator to add toward your diocese’s overall goal.

·  Review parish’s progress against initial goals and offer help where needed.

·  Send a weekly update to your parish coordinators to cheer their success.

·  Follow up with Parish Coordinators who do not turn in tracking sheets

·  If a Parish Coordinator fails to turn in tracking sheets three weeks in a row, contact your Diocesan Coordinator for help.

Diocesan Coordinators

·  Use Diocesan Financial Tracking Forms from your Area Coordinators to update your diocesan-wide Financial Tracking Sheet. Remember to put the date on each new update!

·  Forward Individual Donor Tracking forms and updated Diocesan Financial Tracking Sheet to Kimberly Moore ()

·  Forward success stories to your diocesan communications office and to Kimberly Moore ()

·  Follow up with Area Coordinators who need support.

·  Be sure to keep all your Area Coordinators posted about your progress and to congratulate people on each milestone!

Instructions for Recording Gifts – page 2 of 2

Need help? Contact your Diocesan Coordinator or

Kimberly Moore