Onboarding Plan
We are so excited you’ll be joining the team! Please find the below resources and tentative outline for your first week with IU Northwest. Please contact Human Resources if you have any questions or concerns, or if there is any way we can assist with your transition. We look forward to working with you!
Helpful Resources for our new team members:
●IU Employee Handbook (HR, HP)
●IU Northwest Web Page
●IU Northwest Strategic Plan: 2017-2020
●Leadership at IU Northwest
●Human Resources at IU Northwest
●City of Gary Webpage
●Healthy IU at IU Northwest
●Action Plans for Emergency Preparedness
●Payroll Dates at IU Northwest
Your First Few Weeks at IU Northwest:
●Schedule a 30 minute meeting with your supervisor to review your first month and identify training priorities for the next few weeks
●Visit UITS Support Center in Hawthorn 108 for your Crimson Card.
●Visit the Parking Office in Moraine Hall or parking.iu.edu to purchase your parking permit.
●Team Meetings: Take time to introduce yourself to the members of the IU Northwest team
●Set up your email signature using this link:
●Ensure you install DUO Authentication on your device! Without Duo, you won’t be able to access your benefits to enroll or view your paycheck! See here:
●Complete the online Title IX tutorial and provide IUN HR Dept proof you’ve completed. You can find instructions here:
●Update your IU Notify Settings by visiting One.IU and searching for “IU Notify” once you have your University ID number and ADS login
●Please review the Driving Policy at IU and complete the webform or PDF (within policy) to have your MVR completed as you will be driving on University business occasionally.
First Two Weeks, Main Priorities:
●Learning and understanding database systems used in your department, for example,
you may use SIS (student information services, recruit me, etc.)
●Learning the location of important offices on campus
●Learning FERPA and taking the online tutorial. Contact the Registrar’s Office for
information
●Using Kuali time to record your time worked
●Learning campus structure and your interactions with various offices
●General perusal of your website and meeting with WCMS regarding your team site
●Learning how equipment is ordered, team budget, practice facilities, etc.
Training Dates:
●Professional Development catalogue for IU Northwest to be released soon
Other Stuff you need to know:
- The Payroll calendars for 2016-2017 can be found here: .
- Have a physical plant request or need something heavy moved? Submit a request for Physical Facilities here.
●Need help with anything IT? Email UITS at . A friendly technician will call, chat you, or come to your office to help promptly.
●Staff and Faculty are welcome to use the Savannah Fitness Center during Morning hours (6:30 AM to 8:30 AM) to walk without a membership. If you’d like a membership, see the attendant at the desk or email Anna Villanueva,Assistant Athletic Director, at .
●With your ADS account, you’ll have access to a Box account. It’s awesome and stores everything you want.
●Questions? Ask anyone (ANYONE). We’ve got a friendly, welcoming team. They’re happy to help, it’s who we are. HR and your supervisor are happy to be your “traffic directors” for you as we know you’ll be learning a lot in your first few months!
●Welcome to the team! We’re so happy to have you on board!
●Go to one.iu.edu and search for “Employee Self Service” folder for IU Northwest. Favorite this folder for access to your benefits, tax information, paycheck access, etc.!
CreatinganADSaccount:
- Goto url:
- Select: Createmyfirst IUcomputingaccounts(Thiswill takeyouthrougha Starterkittosetup yourUsernameandPassphrase).
- Youwillneed toreadthenext6 pagesofinformation on yourresponsibilityofusingthisaccount.Onthe6thpageyouneed totype a“Yes”response.
- Ifyouagreetothetermsandguidelinesfor usingthisaccount, clickon the‘Continue’button.
- Typeinyourlast nameusingall lowercaseletters.
- Typeinyourbirthdate:mm/dd/yyyy
- Typeinyour10-digit University ID# thenhit continue:
- Pleaseselect Microsoft Exchangeemailas yourselection. Thisisthestaff/facultyemailaccount. (Thismaytake upto 24hoursto createaccount-midnight update).
- Just followthe instructions on each page. Itwillgiveyouseveralusernamestoselectfrom. Pick the onethatyouprefer.
- Also,you needto setupa passphrase.Theinstructions are onthescreen. Youmusthave 4 uniquewords and each word hastobe 2or morelettersand each word is to beseparatedbya non-character suchas aspace.You can uselowercaseandUPPERCASE letters ifyou want. Youjust needto type it thesame way each time. Also,you canusenumbersand letters ifyou like. Make it something you willremember. (ie: myhouse is yellow)
- Thenextscreen will ask you to select 3questionsonthe list toanswer. This will allowyou to changeyour passphrase ifyouforget itor just want to changeit without having tocometothecampusto do it.
- Once you have completed this you will be given information onthe screenwith yourusernameand whatyour email address will befor IU Northwestcampus.
- Once your ATSaccountis set up, completethe911 agreement.
Creatingan Exchangeaccountwhen auserhas anADSaccount:
1.Goto url:
2.Select: ManagemyIU computingaccounts
3.UnderSelect a service:selectcreatemoreaccounts
4.Selecttheradiobuttonnextto Exchange andclickCreateAccount
•IfExchange isnot an option,theuser shouldcontactcomputer services totroubleshoot theissue.