Key Responsibilities and Duties Include

Job Description

Job Title:HR Administrator

Reports to:HR Manager

Direct Reports:None

Job Purpose

Assist the HR Manager to provide an effective HR service for all practice areas and support groups.

The Role

Key Responsibilities and Duties include:

Joiners and Leavers:

Sending reference requests once employment is confirmed
Drafting and sending offer letter and employment contracts
Liaising with new joiners and internaldepartments regarding all joining arrangements
Responsible for informing the Staff Induction Group about new joiners
Updating OpenHRwith new joiner information
Organisingall new joiner induction programmes, joining documents and induction packs
Scheduling all probation meetings for all staff and the relevant line manager in a timely manner
Organise maternity/paternity returners induction programmes, joining documents and induction packs.
Responsible for informing the Staff Leaving Group about leavers and assisting the HR Advisor with leaver documentation including sending acceptance of resignation letters
Scheduling exit interviews for the HR Advisor
Removing leavers from OpenHR and the HR V-Drive

HR Administration

Responsible for organising and sending all general HR documentationincluding change in terms and conditions letters, end of probation letters and extension of contract letters for example
Monitor fixed term contract end dates and schedule diary entries for all members of the HR team
Ensure that all staff personnel changes are documented and updated on OpenHR
Work alongside the HR Manager in managing data contained in the HR system ensuring it is accurate and up-to-date
Ensure that all HR filing and archiving of leaver files is up-to-date
Respond to tenancy and employment reference requests

Holidays & Absence Management:

Assisting staff with OpenHR self-service queries and updating and maintaining records for all other types of absence
Responsible for calculating holiday entitlements for all staff as well as pro rata bank holiday entitlements for part time staff
Co-ordinating Christmas holidays and liaising with Team Managers with regards to departmental cover needs

Recruitment:

Publishing all ‘Current Vacancies’ on the BWB website and social media
Liaising with agencies and organising the advertising of roles internally and externally as appropriate in conjunction with the HR Advisors
Scheduling recruitment agency briefings with HR and the recruiting managers
Scheduling interviews in diaries as required in conjunction with HR and recruiting managers
Managing the recruitment inbox – responding to all speculative applications as appropriate and passing CVs on for further consideration
Ensuring that all recruitment administration is completed in a timely manner

Work Experience:

Responsible for completing joining instructions and co-ordinating the induction programme for work experience placements including all placement logistics
Assisting the HR Advisor with scheduling and conducting work experience interviews and inductions

Learning and Development Administration:

Responsible for the organisation and administration for LexisNexis and webinars
Responsible for the management and maintenance of the INN Group Training website for all members
Booking all INN Group training
Managing external training requests and making bookings for all external training
Processing external training invoices for payment
Logging all external training and CPD points for fee earners on OpenHR
Organising and scheduling all parental coaching for staff members i.e. maternity and paternity coaching
Assisting the HR Advisor with the appraisal training options and responsible for scheduling and organising all soft skills appraisal training
Logging soft skills appraisal training on OpenHR and collating and logging all feedback forms
Enrolling new joiners in Risk & Compliance training and providing them with a training schedule

Salary and Benefits Administration:

Responsible for updating OpenHR with all salary and bonus related data in a timely manner
Responsible for updating OpenHR with all benefit related data in a timely manner
Assist the HR Advisor as required with the administration of the monthly payroll documentation e.g. pension letters and overtime calculations
Assist the HR Manager as required with benefit scheme administration and benefit related initiatives

Policies and Procedures:

Knowledge and understanding of all the firm's policies and their practical application in order to

provide advice and support to all staff

General:

Person Specification – experience and attributes required:

Prior junior level experience preferably in a legal or professional services environment or similarly fast paced environment
Evidence of interest in, and commitment to, the success of the firm
Understanding of and commitment to BWB’s values and ethos which can be seen at
Excellent communication both written and verbal
Numeracy, accuracy and a high level of attention to detail
Excellent, proven organisational skills
Confident individual with a proactive attitude
Exceptional interpersonal skills, demonstrating professionalism in all dealings
A self-starter, able to demonstrate high levels of initiative and motivation, but also work closely with other team members and displaying trust and loyalty
Ability to manage assigned tasks in an assertive, efficient and timely manner
Proven ability to deal with confidential matters and with discretion
Must be able to multi-task and keep calm under pressure
Good team player
Strong knowledge of Microsoft Excel and Word and HR database skills
Proven ability to provide a customer focused service
The flexibility to work outside normal office hours as may be required from time-to-time