YMCA Holiday Trials & Finals Invitational

HOSTED BY CROSS ISLAND Y BARRACUDAS & FLUSHING Y FLYERS

December 11 – 13, 2015

Approval # TBA TT Approval # TBA

A USA Swimming Approved Meet through the Metropolitan Swimming LSC # TBA

“In granting this approval it is understood and agreed that USA-Swimming and Metropolitan Swimming shall be free and held harmless from any liabilities or claims from damages arising by reason of injuries to anyone during the conduct of the event”

SANCTION: / Held under the approval of USA Swimming/Metropolitan Swimming, Inc., #TBA
LOCATION: / Nassau County Aquatic Center
FACILITY: / Ten lanes, Colorado Timing, Seating for 1,150 spectators
The pool has been certified in accordance with Article 104.2.2C (4)
2 X 10 Lane by 25 yard competition pool w/ 2 meter min depth
6 Lane by 25 meter warm up pool w/ 2 meter min depth
SESSIONS: / #1 Friday Night: “Distance” Events Warm-up @ 3:30PM Start @ 5:00PM
(All Age Groups)
#2 Saturday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM
#3 Saturday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM
#4 Saturday Night: 11 & Over - Finals Warm-up @ 6:00PM Start @ 6:45PM
#5 Sunday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM
#6 Sunday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM
#7 Sunday Night: 11 & Over - Finals Warm-up @ 5:30PM Start @ 6:15PM
FORMAT: / 11 & over trials and finals, 10 & under timed finals
Friday night and all 11 & over may be pre-seeded, 10 & under Sat & Sun may be pre-seeded
Friday night – timed finals
ELIGIBILITY: / This is a USA Swimming “Approved” meet, where non-USA Swimming registered swimmers may enter.
USA Swimming rules apply to all swimmers, and the times achieved by USA Swimming registered swimmers are recognized.
Current USA Swimming numbers MUST BE LISTED for USA Swimming registered swimmers ONLY.
Those swimmers who are not USA Swimming registered must be designated as such and should not have a USA Swimming number in the meet database.
All swimmers must have an age noted and either a USA Swimming number (if registered) or birth date indicated (if not registered).
Age on Dec 11, 2015 will determine age for the entire meet.
DISABILITY
SWIMMERS: / Swimmers with disabilities are encouraged to attend. Contact the meet director if you need special consideration. The athlete (or the athlete’s coach) is also responsible for notifying the meet referee of any disability prior to the competition.
ENTRIES: / Three events per session,
Entries accepted first come, first serve via Hy-Tek Team Manager or Team Unify
U.S. Mail Entries/Payment to: Richard Finkelstein (see below)
Email Entries/Confirm Entry Receipt:
DEADLINE: / Entries must be received by : THERE WILL BE TWO ENTRY DEADLINES FOR THE MEET. NEW YORK STATE TEAMS ENTERING BY OCT. 23rd WILL BE GIVEN PRIORITY ENTRY. ON OCTOBER 24TH ALL OTHER ENTRIES WILL BE ENTERED BASED ON ORIGINAL DATE OF RECEIPT. ENTRY DEADLINE IS NOV. 17th, 2015. NO UPDATES OR CHANGES WILL BE CONSIDERED AFTER NOV. 17th. Event file is available for downloading @ www.flushingflyers.com
An email confirming receipt of entries if you provide an email contact. Please contact Meet Director if you do not receive such a report within 2 days of your original email.
ENTRY FEE: / An entry fee of $7 per individual event and $20 per relay must accompany the entries.
Make check payable to: Flushing YMCA.
Payment must be received by Dec 11, 2015. Payment or copy of check request must be included with all mail entries. Failure to pay entry fees by this deadline could result in teams being barred from the meet.
WARM-UP: / Metropolitan Swimming warm up procedures will be in effect for the duration of the meet
SCRATCHES: / Coaches will be given scratch sheets upon check-in for each session. Courtesy scratches are requested Friday evening so that empty lanes may be filled for the weekend where possible. Coaches are asked to clearly indicate individual event scratches and which swimmers will not be participating in the session.
AWARDS: / Medals will be awarded for 1st thru 3rd place finishes for all events. Ribbons will be awarded for 4th
thru 8th place finishes. 9th thru 16th places will only score points. Awards will be given to the top 3
overall teams and individual high point awards for top three males and females in each age group.
Awards will be given to the coaches at the end of the meet.
TIMERS AND
OFFICIALS: / Each club will be required to provide up to 4 timers for timed final sessions and prelim sessions based on
the size of their entry. Timers will be provided with hospitality during their assignment. Timing assignments will be on the web sites and e mailed. Additional volunteers are welcome. Anyone interested in officiating please contact Meet Referee Dan Collins at by November 24th.
MEET DIRECTORS: / Richard Finkelstein, , 516-343-2550
Kelly Donlevy, 718-225-3414
RULES: / The current USA Swimming Rules and Regulations will apply. The USA Swimming Code of Conduct is in effect for the duration of the meet. The overhead start procedure may be used at the discretion of the meet Referee. Bleacher seating is available for approximately 600 swimmers in each session. Any session having more than 700 swimmers entered will necessitate those teams accepted after 700 is reached to sit in the balcony at the diving end of the pool. Those teams will be notified upon acceptance into the meet. Deck chairs are totally prohibited on deck.
SAFETY: / Metropolitan Safety and Warm-up procedures will be in effect. Marshals will be present throughout warm-ups and competition, and have the authority to remove, with the concurrence of the meet Referee, any swimmer, coach, club, or spectator for failure to follow the safety rules.
“Any swimmer entered in the meet must be proficient in performing a racing start or must start each race from within the water. When unaccompanied by a coach, it is the responsibility of the swimmer, or the swimmer’s legal guardian, to ensure compliance with this requirement”
WATER DEPTH: / USA 2011 - 202.3.7 "The meet announcement shall include information about water depth measured for a distance of 3 feet 3½ inches (1.0 meter) to 16 feet 5 inches (5.0 meters) from both end walls."
DISCLAIMER:
AUDIO/VISUAL STATEMENT: / DISCLAIMER: Upon acceptance of his/her entries, the participant waives all claims against Nassau County Aquatic Center, Cross Island YMCA, Flushing YMCA, Metropolitan Swimming Inc., USA Swimming Inc., their agents or representatives for any injury occurring as a result of the meet. "It is understood that USA Swimming, Inc. and Metropolitan Swimming, Inc. shall be free from liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event."
Use of Audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms
DECK CHANGING: / Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited.
ADMISSION: / Weekend Pass: $15.00 Individual Sessions: $6.00/per session. Programs will be available for purchase
MERCHANTS: / Food, equipment and clothing merchants will be present
PARKING: / Ample free parking. Please park only in designated areas in parking lots.
DIRECTIONS: / Are available at www.flushingflyers.com. PLEASE REMIND PARENTS THAT THE MEET IS AT EISENHOWER PARK AND NOT THE FLUSHING YMCA.

YMCA Holiday Trials & Finals Invitational

HOSTED BY CROSS ISLAND Y BARRACUDAS & FLUSHING Y FLYERS

December 11 – 13, 2015

Meet Directors: Richard Finkelstein 516-538-3324 - email:

Kelly Donlevy 718-225-3414 - email:

Meet Dates: Friday, Saturday, Sunday, December 11, 12, 13, 2015

Sessions: #1 Friday Night: “Distance Events” Warm-up @ 3:30PM Start @ 5:00PM

(All Age Groups)

#2 Saturday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM

#3 Saturday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM

#4 Saturday Night: 11 & Over - Finals Warm-up @ 6:00PM Start @ 6:45PM

#5 Sunday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM

#6 Sunday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM

#7 Sunday Night: 11 & Over - Finals Warm-up @ 5:30PM Start @ 6:15PM

Admissions: Weekend Pass: $15.00 Individual Sessions: $6.00/per session

Programs will be available for purchase

Facilities: Nassau County Aquatic Center, Eisenhower Park, East Meadow, New York - 10 lanes for

preliminaries and 8 lanes for finals. All relays are Timed Finals.

Sanctions: The meet is Nationally Sanctioned by the YMCA of the USA and approved by Metro Swimming

Approvals: #’s TBA

Entries, All entries to be submitted via computer disk or email using the latest Hy-Tek/Team Unify Version.

Entry Fees, Send Email entries to Richard Finkelstein, AND Kris Tilas at

Entry Deadline: . Swimmers are allowed to swim up to three individual events and one relay per session. There are cut off times in all 9 & over events. NT entries will not be accepted. Please check off in Team Manager “include US ID #” for registered swimmers when exporting your entry.

THERE WILL BE TWO ENTRY DEADLINES FOR THE MEET. NEW YORK STATE TEAMS ENTERING BY OCT. 23rd WILL BE GIVEN PRIORITY ENTRY. ON OCTOBER 24TH ALL OTHER ENTRIES WILL BE ENTERED BASED ON ORIGINAL DATE OF RECEIPT. ENTRY DEADLINE IS NOV. 17th, 2015. NO UPDATES OR CHANGES AFTER NOV. 17th. Event file is available for downloading @ www.flushingflyers.com.

IMPORTANT NOTE – IN THE INTEREST OF SAFETY AS PER NASSAU COUNTY 10 & UNDER SWIMMERS WILL NOT BE ALLOWED IN THE BUILDING UNTIL 12:40 EACH AFTERNOON. PLEASE DO NOT ENCOURAGE PARENTS AND SWIMMERS TO GET THERE TOO EARLY.

$7.00 per individual and $20.00 per relay entry. There will be no refunds on scratches. Either

checks for entry fees, payable to the Flushing YMCA, or a copy of the check request, all paperwork

and diskette entries should be mailed to:

Richard Finkelstein – Swim Coach

Flushing YMCA

138-46 Northern Blvd.

Flushing, New York 11354

Rules: 1. USA Swimming Rules will govern. All rules will be strictly enforced. Metro swimming warm up

guidelines will be in effect.

2. Teams may enter 3 relay teams per relay event, but only 1 relay team will score per event.

3. Swimmer’s age as of December 11, 2015, will be the criteria for age group determination.

4. Flyover starts will be implemented to expedite the meet.

5. Swimmers may only enter warm up at the starting end of the pool and must sit down and slide

into the pool. There is no diving or jumping into the pool during warm up other than diving

in designated sprint lanes at the appropriate time. Anyone swimming under the bulkheads or

shaving in the facility will be removed from the swim meet.

6. Top 16 in each individual 11 & over event will compete in finals session Saturday and Sunday

evening. USS and Metro scratch rules are in effect including a fine for no shows for Sunday’s

finals.

7. "Except where venue facilities require otherwise, changing into or out of swimsuits other than in

locker rooms or other designated areas is not appropriate and is prohibited.”

8. Bleacher seating is available for approximately 600 swimmers in each session. Any session having more than 700 swimmers entered will necessitate those teams accepted after 700 is reached to sit in the balcony at the diving end of the pool. Those teams will be notified upon acceptance into the meet. Deck chairs are totally prohibited on deck.

Scratches: The 11 & over meet may be preseeded. Scratches are appreciated. Deck entries will be allowed as

space permits on a first come, first serve basis. $10 for individual events, $20 for relays

Awards: Medals will be awarded for 1st thru 3rd place finishes for all events. Ribbons will be awarded for 4th

thru 8th place finishes. 9th thru 16th places will only score points. Awards will be given to the top 3

overall teams and individual high point awards for top three males and females in each age

group. Awards will be given to the coaches at the end of the meet.

Additional Note: If responses to the meet are overwhelming, the Meet Directors reserve the right to reduce the

number of swimmers such that no session will exceed approximately 4 hours. Any cuts

necessary will be based on date of receipt of entries.

Scoring: Individual Events: 20, 17, 16, 15, 14, 13, 12, 11, 9, 7, 6, 5, 4, 3, 2, 1

Relays: 40, 34, 32, 30, 28, 26, 24, 22, 18, 14, 12, 10, 8, 6, 4, 2

Clerk of Course: 8 & under swimmers in 25 yard events and relays must report to the Clerk of Course when their event has been called for seeding. All other events and age groups will report directly to the blocks approximately 2 heats prior to their race.

Refreshments: A concession stand will be available each day.

Meals: Breakfast and lunch will be provided for coaches and officials Sat. and Sun.

Restrictions:

1.  Food may not be brought into the spectator seating area.

2.  An elevator is available for Meet Officials and the handicapped only.

3.  Swimmers must remain in designated areas. Anyone found outside of the designated areas will be disqualified from the meet. Anyone caught swimming under the bulkhead will be disqualified from the meet. Coaches are responsible for their swimmers at all times. No shaving anywhere in the facility.