Dear Exhibitors,
We would like to welcome you to “Rossica-2013”!
We’ve compiled this Handbook to answer your questions and to make your participation a great success.
Please fill in the appropriate form(s) and send them to the Organiser.
Please note the deadlines specified on each form.
*NOTE: Late filing or late payment regarding additional services may make it difficult or impossible to meet special needs and requests.
For questions, please contact the Organiser:
Tel: +7 (916) 122 23 68 Julia Smirnova
+7 (917) 569 99 81 Arsen Melitonyan
Fax: +7 (495) 421-63-01
e-mail:
http://www.rusacademfilately.ru/spage/no/rossica-2013/
We are looking forward to your participation and wish you great success at the International Philatelic Show “Rossica-2013”!
Best wishes!
Rossica-2013 Organising Committee
CONTENT:
1. General Information about the International Philatelic Show “Rossica-2013” 4
Organising Committee of the IPhS “Rossica-2013” 5
Venue of IPhS “Rossica-2013” 7
Working Schedule and Admission Fees for IPhS “Rossica-2013” 8
Schedule of Events for IPhS “Rossica-2013” 9
Hotel accommodation, transfers 10
General Rules of Participation in IPhS “Rossica-2013” 11
2. Application Forms for Services 13
Form №1. Application for the registrationbadges 14
Form №2. Applicaition for the text on the fascia panel 15
Form №3. Application for entry in the official catalogue 16
Form №4. Application for additional equipment 17
Form №5. Application for advertising services 19
Form №6. Letter for delivery/removal of equipment 20
Form №7. Power of Attorney 21
3. Obtaining a Russian Visa 22
1. General Information about the International Philatelic Show “Rossica-2013”
27-29 September 2013
Congress Centre, Chamber of Commerce and Industry of the Russian Federation (RF CCI)
6 Ilyinka Ulitsa, Moscow
Organisers: National Academy of Philately of Russia and the People’s Archive ANO
Co-organisers: European Academy of Philately and the Union of Philatelists of Russia
The International Philatelic Show “Rossica-2013” is the Academy’s first philatelic show organised as a noncompetitive exhibition. The show will be attended by members of the National Academy of Philately of Russia, the Union of Philatelists of Russia, the European Academy of Philately and national academies of philately in Europe, postal organisations, collectors, community organisations, and associations. The Club de Monte-Carlo and the Royal Philatelic Society of London will be honorary participants of the show.
Several notable events will be commemorated during “Rossica-2013”:
· The 100th anniversary of the first Russian issuance of commemorative postage stamps,
· The 155th anniversary of the issuance of the first Russian postage stamps,
· The 150th anniversary of the release of the first Russian postage stamps for the municipal post offices in St Petersburg and Moscow.
The International Philatelic Show “Rossica-2013” in Moscow will promote all aspects of the post and philately; the philatelic movement associated with Russian themes in Russia and the world; and the development and growth of friendly relations between the European Academy of Philately, national philatelic academies, and Rossica clubs.
To commemorate “Rossica-2013”, there will be the release of a special postcard with an original stamp, and postcards dedicated to the days of the exhibition. A vintage car will pass the “baton” from the “Rossica-2013” exhibition to “MonacoPhil-2013”.
Informational support in Russia is provided by the Russian Chamber of Commerce and Industry, and international informational support is provided by the International Association of Philatelic Journalists.
All participants of “Rossica-2013” will receive diplomas, medals, and prizes.
Organising Committee of the IPhS “Rossica-2013”
Chairman of the Organising CommitteeKonstantin Kosachev / - Head of the Federal Agency for the Commonwealth of Independent States, Compatriots Living Abroad and International Humanitarian Cooperation (Rossotrudnichestvo), Special Representative of the President of the Russian Federation for Cooperation with CIS
Deputy Chairman of the Organising Committee
Viktor Gorbatko / - Honorary President of the Russian Union of Philatelists
Sergey Katyrin / - President of the RF Chamber of Commerce and Industry
Igor Panfilov / - Deputy Chairman of the Russian Peace Foundation
Georgy Muradov / - Deputy Head of the Federal Agency Rossotrudnichestvo
Sergey Tkachenko / - Chairman of the Board of Trustees of the Russian National Academy of Philately
General Commissar of the Exhibition
Igor Rodin / - Chairman of the FIP Section for Astrophilately
Foreign Honorary Members of the Organising Committee
Wolfgang Maassen / - Director, Centre for Media and Public Affairs of the RF CCI
Patrick Maselis / - President of the Club de Monte-Carlo
Hendrik Slabbink / - President of the European Academy of Philately (EAP)
Jørgen Jørgensen / - President of the Federation of European Philatelic Associations (FEPA)
Coordinator of the Exhibition, Deputy Chairman
Andrey Strygin / - President of the Russian National Academy of Philately
Members of the Organising Committee
Artem Adibekov / - General Director of Marka FSUE Publishing Trading Centre
Boris Esenkin / - President of the Russian Guild of Booksellers
Alexander Ilyushin / - President of the Russian Union of Philatelists
Viktor Petrakov / - Adviser to the Minister of Culture of the Russian Federation
Viktor Popov / - Director of the Administration of Moscow – Branch of FSUE Russian Post (Mosposhtamt)
Vladimir Fedorov / - Member of the Federation Council of the Federal Assembly of the Russian Federation
Leonid Slutsky / - Deputy of the State Duma of the Russian Federation, First Deputy Chairman of the Committee on International Affairs DG
Alexander Shkirando / - Director, Centre for Media and Public Affairs of the RF CCI
Head of the Organising Committee Secretariat
Arsen Melitonyan / - Chairman of the Board of the “People’s Archive” ANO
Venue of IPhS “Rossica-2013”
IPhS “Rossica-2013” will be held at the Congress Centre of the Chamber of Commerce and Industry of the Russian Federation (RF CCI).
Address: 6 Ilyinka Ulitsa, Moscow
Map
Nearest metro stations:
Working Schedule and Admission Fees for IPhS “Rossica-2013”
26 September, 15.00 to 20.00 / Arrival and registration of exhibitors, display installation27 September, 11.00 to 18.00 / Opening and exposition
28 September, 11.00 to 18.00 / Exposition
29 September, 11.00 to 15.00
15.00 to 20.00 / Exposition
Closing Ceremony. Dismantling and removal of exhibits
Sign in for exhibitors and technical staff with badges
General Admission – 200 roubles
Admission children to 7 years – 50 roubles
Admission students – 150 roubles
Special Admission for seniors, handicapped, WWII veterans, and special categories - 100 roubles
Tickets may be purchased at the box office (entrance area)
Schedule of Events for IPhS “Rossica-2013”
*Attention! For business events marked with a *, exhibitors and members of international philatelic organisations must register to attend no later than September15.
Register with the Organising Committee by e-mail:(Igor Rodin, Commissioner General “Rossika-2013”) or on the website of the Russian National Academy of Philately: http://rusacademfilately.ru/spage/no/rossica-2013/
Time / Event / Location26 September, Thursday – Exhibitor’s Day
18.00 – 20.00 / Welcome cocktail reception (invitation only).
Presentation Ceremony of the Exhibition’s special postal stationery and official cancellation / Hotel Marriott Royal Aurora
11 Petrovka Ulitsa
27 September, Friday - Day of the First Russian Postage Stamp
11.00 – 11.30 / Grand Opening of “Rossica-2013”. Passing the “baton” to the December International Exhibition “MonacoPhil-2013”. / Congress Centre, RF CCI
6 Ilyinka Ulitsa
11.30 – 12.00 / Commemorative cancellation of special postal stationery and exhibition cancellation / Congress Centre, RF CCI
6 Ilyinka Ulitsa
13.00 – 14.00 / * Panel discussion “Russian Postage Stamps: Traditions and Reality” / Marka Publishing Trade Centre
4/6 Bolshaya Gruzinskaya Ul, Bld 9
15.00 – 16.30 / * Visit to the Postal Services Museum and the Moscow General Post Office. / Postal Service Museum
26 Myasnitskaya Ulitsa
17.00 – 18.00 / * Visit to the Collector Salon at Biblio-Globus Trading House / Biblio-Globus Trading House
6/3 Myasnitskaya Ulitsa, Bldg. 1
28 September, Saturday – Day of the Stamps of Russia’s Municipal Postal Services
11.00 – 11.30 / Commemorative cancellation of special postal stationery and exhibition cancellation for the 150th anniversary of the first Russian stamps of St Petersburg and Moscow municipal postal services / Congress Centre, RF CCI
6 Ilyinka Ulitsa
12.00 – 13.00 / * International AIJP Symposium
Presenter:Wolfgang Maassen,President AIJP / Library, RF CCI
6 Ilyinka Ulitsa
13.15 – 14.15 / * International Symposium on Astrophilately / Library, RF CCI
6 Ilyinka Ulitsa
17.00 – 18.00 / * Assembly EAP and RNAP / Architectural Studio S. Tkachenko
3 Sitinsky Pereulok, Bldg 5
18.00 – 19.30 / Cocktail reception for guests and participants of the exhibition (invitation only)
29 September, Sunday – Day of the First Russian Commemorative Stamp
11.00 / Commemorative cancellation of special postal stationery and exhibition cancellation for the 100th anniversary of the issuance of Russia’s first commemorative stamps / Congress Centre, RF CCI
6 Ilyinka Ulitsa
11.00 – 12.00 / * International Symposium on intellectual property rights in philately / Library, RF CCI
6 Ilyinka Ulitsa
13.00 – 15.00 / Closing Ceremony and presentation of commemorative diplomas and awards. / Small Hall, RF CCI
6 Ilyinka Ulitsa
Hotel accommodation, transfers
Participants in the International Philatelic Show “Rossica-2013” may reserve rooms at a special show price from 25 September to 2 October in Hotel Marriott Royal Aurora and Kitay-Gorod Hotel. Hotel rooms, hotel transfers, and visas, if necessary, must be arranged by the Exhibitor.
Hotel Marriott Royal Aurora 5* (http://marriottmoscowroyalaurora.ru/)
11 Petrovka Ulitsa, Moscow
Hotel Marriott Royal Aurora hotel is located in the centre of Moscow, on Petrovka Ulitsa, near Bolshoi Theatre, the Kremlin, TSUM department store, and other sights of the Russian capital. Free wireless Internet is available on the ground floor lobby, the lobby bar, and all rooms have a high-speed Internet connection.
Check-in/Check-out times
Check-in – 16:00
Check-out –12:00
To book a room in Hotel Marriott Royal Aurora, fill out Form A and send it by
Fax: + 7 (495) 937-08-01 or e-mail:
IMPORTANT! Exhibitors booking the Hotel Marriott Royal Aurora may request that an Invitation (required for obtaining a Tourist Visa) be provided by the hotel. When filling out the reservations form, tick the appropriate box on the form). The cost of the invitation is included in the price. In the event of cancellation, the guest will be charged a fee of 3,000 roubles for the invitation service. (See the section Obtaining a Visa and the website of your Russian embassy or consulate for more details)
Hotel Kitay-Gorod 3* (http://www.otel-kg.ru/)
25 Lubyansky Proezd, Moscow
Home-style, cosy Hotel Kitay-Gorod is located in the heart of the historical district of Moscow. Nearby are such attractions as the Slavyanskaya Ploschad, Church of Elijah the Prophet, and the Kazan Cathedral. Thirty metres from metro Kitai-Gorod.
Check-in/Check-out times
Check-in – 14:00
Check-out – 12:00
To book a room in Hotel Kitay-Gorod, fill out Form B and send it by fax: + 7 (495) 624 64 62 or email:
Online Reservations for Hotel Kitay-Gorod:
Booking can be done online on the hotel website: http://www.otel-kg.ru/?bron (Russian) or http://www.otel-kg.ru/en/?bron (English), in “additional comments” insert “Rossica”.
General Rules of Participation in IPhS “Rossica-2013”
Dear Exhibitors!
Please read the following terms of participation.
To enter IPhS “Rossica-2013” from 27 to 29 September, Exhibitors must show their badges. Badges can be obtained from the Exhibition Directorate on the day of arrival to the exhibition, 26 September, from 12.00 to 20.00.
· On the day of arrival to the exhibition, 26 September 2013, each exhibitor must:
- Have an authorised representative with the right to sign financial documents (Power of Attorney – Form No. 7 of this Handbook) to deal with organisational and technical issues;
- Be at their stand or table from 12.00 to 14.00;
- Be aware that stands or tables that are unoccupied by 15.00, 26 September, are considered available and may be transferred to another company, unless otherwise negotiated by the Exhibitor with the Directorate of the Exhibition;
- In the event of damage by the Exhibitor during the installation of equipment and exhibits by the Exhibitor, compensate the Organiser for repair or purchase of any of the stand’s elements and equipment.
· During the exhibition’s working days, each Exhibitor must:
- Arrive at their stand or table between 10:30 and 11:00;
- At the close of the day, wait for the arrival of an authorised member of the RF CCI’s security team to transfer the stand into their protection;
- At the end of the day, place the waste baskets in the aisles. The Organiser will provide the cleaning of the exhibit area.
· On the closing day of the exhibition, each Exhibitor must:
- Remove their exhibits and materials on 29 September 2013, from 16:00 to 20:00.
For the delivery/removal of exhibition materials, the Exhibitor must have with him 2 (two) copies of the letter with the list of delivered equipment (Form № 6).
At the entrance, the Exhibitor must ensure that both copies of the aforementioned letters (Form № 6) are marked “Delivery approved” by the Directorate. One copy will remain at the Registration desk (with the Directorate). The second copy should be shown when bringing equipment, etc., into the pavilion.
Upon departure, the same procedure as above must be followed, the Directorate (at the Registration Desk) must mark the letters “Removal approved”.
For the delivery/installation/removal personnel to gain entrance to the venue, the Exhibitor must obtain special technical staff badges from the Directorate (at the Registration Desk).
The security service of the Russian Chamber of Commerce and Industry is responsible for the security of exhibits only at night. During the working hours of the exhibition, the Exhibitor bears responsibility for the safety of the exhibit.
Note! In case of failure by the Exhibitor to observe the above points, exhibition management and the RF CCI security service cannot accept responsibility for the security of exhibits. The security agency reports to the Directorate of the exhibition every morning and evening indicating the stands where representatives were absent.