Project Administrator Low Carbon Workspaces

Project Administrator – Low Carbon Workspaces

Role and responsibilities

Job Title / Low Carbon Workspaces Project Administrator
Location / Based in Aylesbury
Area of business / Business Support
Reports to / Low Carbon WorkspacesProgramme Manager
Responsibility for other people (internal)
Direct reports
Indirect reports / None
Responsibility for other people (external) / None
Financial responsibilities / None
Weekly hours / FTE / 37 hours per week (fixed term contract – end Nov 2019)
Salary / £19,950per annum + benefits
Overall function of the role
To provide effective and efficient administrative support for the Low Carbon Workspaces (LCW) programme.
Key Tasks

1. Set up and maintain structured paper and electronic auditable records for all documentation related to the grant application process compliant with European Regional Development Fund and Low Carbon Workspaces criteria.

1. Respond to initial enquiries by phone and email, and perform screening checksregarding the eligibility of potential applicants’ projects, as required.

1. Update Ngage Solutions Ltd’s customer relationship management (CRM) system as appropriate.

1. Organise postage and return of energy monitors/loggers to (potential) grant beneficiaries.

1. Assist the project team as required by liaising with (potential) grant beneficiaries to progress the return of required forms and information, and successful use and return of energy monitors/loggers,

1. Support the Programme Manager and Project Officers in the preparation and delivery of Low Carbon Workspaces events.

1. Record and write up minutes of internal meetings and, when required, at Steering Group meetings.

1. Assist with the analysis of data.

1. Support the team with the arrangement of meetings.

1. Assist with updating social media and website content, and stationery / equipment orders.

1. Undertake other administrative support duties as reasonably required by Ngage Solutions Ltd.

Person Specification:

Essential / Desirable
Excellent and demonstrable communication skills / English GCSE Grade C or above
Excellent numeracy skills / Maths GCSE Grade C or above
Experience of working in a small team
A keen interest in economic development, environmental, and sustainability issues / Evidence of further or higher education in a subject regarding economic development, environmental, and sustainability issues.
Experience of administrative processes
A good telephone manner
Able to demonstrate a high level of competence regarding the use of Microsoft Office programmes (including MS Word, MS Excel, MS Outlook, and MS PowerPoint). / CRM system / database management experience.
A full driving licence and access to a car insured for business use
A team player

Low Carbon Workspaces Project Administrator