Sending an arrears notification is an essential part of maintaining a well-running community, but their potential to create conflict and tension means they’re not necessarily your favourite thing to do. With the right wording and processes, you can smooth potential tension and help enforce the rules that keep your community humming smoothly.
This premium template is provided compliments of Bazinga. Use this template to quickly and easily create an arrears (first notice). This notice can be distributed and stored manually or through a secure online service like Bazinga.
Configuring your arrears (second notice) template
1. If you would like to include your own community logo, replace the default logo provided in the template with an electronic file of your logo.
2. Go through the template. Review and replace highlighted sections, substituting these generic details with specific items for your arrears notification wherever applicable.
3. Save the completed file and store it in a secure area. Bazinga offers cloud-based, confidential document storage for convenient anytime, anywhere access.
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Community Name Address
Corporation # City, Prov/State Zip/Postal
Date
Recipient’s Salutation and Full Legal Name
Recipient’s Mailing Address
Dear Recipient’s Salutation and Last Name,
Re: Account Arrears
It has come to your board’s attention that your account with the corporation is in arrears. Please see attached unit account history for details and arrears amount. Your corporation depends upon the prompt contributions of all the owners to finance its operations.
To bring your account up to date, please forward full payment by payments options by payment due date.
If you have any questions, or would like to attend a board of directors’ meeting to discuss your arrears in person, please contact name and contact information.
If you have already forwarded payment to bring your account up to date, please disregard this notice with our thanks.
Yours truly,
1st Sender’s Name, Title, Contact Info
2nd Sender’s Name, Title, Contact Info
On behalf of the owners of Corporation # - Community Name
cc: Name
2