The regular meeting of the Olin City Council was held August8, 2016 at the Olin City Hall.

Mayor Becky McAtee called the meeting to order at 6:00 p.m.

Council Members present:David Dircks, Greg Eganhouse, Bruce McCormick, Kahm Sauer and Ron Zimmerman.

Clerk Jean McPherson andWater/Sewer Operator Chet Liefwere also in attendance.

Visitors: Tom & Faye Hamilton, Karen Tarbox, Juli Ulrich, John SlaterandKiel McCrea.

Moved byZimmerman, seconded by Eganhouse, approving the agenda. Vote was taken with five ayes. Motion carried.

Moved by Eganhouse, seconded by Sauer, approving the previous minutes, financial reports, July Receipts, August Bills for payment,monthly transfers of funds and approving Liquor License for Pit Stop. Vote was taken with five ayes. Motion carried.

AUGUST 2016 BILLS FOR PAYMENT
NAME / COMMENT / AMOUNT
ABRAM PALMER / TOOLS FROM SALE / $40.00
AFLAC / INSURANCE / $414.24
ALTORFER, INC. / FIRE TRUCK MAINT / $28.18
ANAMOSA AREA AMBULANCE SERVICE / AMBULANCE BILLING SERVICES / $650.00
ANAMOSA PUBLICATIONS / BAL AND 7-11 MINUTES / $536.16
ALLIANCE CONNECT / WEBSITE / $8.99
ALLIANT ENERGY / UTILITIES / $2,653.10
AMAZON BOOKS / LIBRARY BOOKS / $83.38
BADGER METER / BEACON / $34.71
BARD MATERIALS / SIDEWALK - EHLTS / $780.00
BIBLIONIX / ANNUAL DUES / $800.00
CENTER POINT LARGE PRIINT / LIBRARY BOOKS / $180.96
CHEMSEARCH / SAFETY KIT / $258.80
CHET LIEF / JULY PAYROLL / $3,250.16
COLLECTIONS SERVICES CENTER / CASE # 378583 / $140.64
DEMCO / LIBRARY SUPPLIES / $73.62
DENA BIRCHER / JULY PAYROLL / $288.75
DIAMOND VOGEL / TRAFFIC PAINT / $201.43
ED HARDIN / WEED TRIMMER HEAD / $25.00
GEORGE VAUGHN / JULY PAYROLL / $652.50
HAWKINS, INC. / WATER CHEMICALS / $140.50
HEIMAN FIRE EQUIPMENT INC / FIRE EQUIPMENT / $141.15
IOWA DNR / NPDES ANNUAL FEE / $210.00
IOWA ONE CALL / LOCATES / $22.50
IPERS / JULY CONTRIBUTION / $921.33
J & R SUPPLY, INC / WATER SUPPLIES / $1,305.70
JEAN MCPHERSON / JULY PAYROLL / $3,093.87
JOHN DEERE FINANCIAL / SWINGSET SUPPLIES / $73.02
SHOP SUPPLIES / $22.98
NICK CLOTHES / $240.49
JCEDC / SEMI ANNUAL INVESTMENT / $698.00
JONES COUNTY SHERIFF S DEPT / AUGUST PMT / $2,727.00
JONES COUNTY SOLID WASTE MGMT / ASSESSMENT / $785.25
KIM & STEVE BIXLER / DVDS LIBRARY / $50.00
LIB BOOKS / $25.00
KNUTH LAW OFFICES / ZELTNER/MISC LEGAL / $228.10
KONICA MINOLTA BUS SOLUTIONS / LIBRARY COPIER / $73.23
CITY CONTRACT COPIER / $117.79
CITY COPIER / $46.27
LEANNE KETELSEN / JULY WAGES / $44.00
LINWELD, INC. / MED OXYGEN / $60.46
MAQUOKETA VALLEY ELECTRIC / ELECTRICITY / $29.40
MENARDS / SHOP SUPPLIES / $123.30
METERING & TECHNOLOGY SOLUTION / WATER METERS / $1,456.72
NETWORK COMPUTER SOLUTIONS / CITY HALL COMPUTER / $492.92
LIBRARY COMPUTERS / $225.00
NICK MOORE / JULY WAGES / $1,551.00
OLIN POST OFFICE / BOX RENT / $43.00
OLIN TELEPHONE COMPANY / CITY HALL / $66.00
SEWER PLANT / $19.50
LIBRARY / $23.28
PAUL MOELLER / JULY WAGES / $477.00
PETTY CASH / OFFICE SUPPLIES / $26.22
QC ANALYTICAL SERVICES, LLC / WATER TESTING / $15.00
RANDY SAUER / F250 REPAIR / $250.00
RIVER VALLEY COOP / FIRE FUEL / $65.14
SHERRIE BIXLER / ADVERTISEMENT LIB DIR / $40.00
SUNDSTOP / MAINT, WATER SEWER FUEL / $326.86
FIRE FUEL / $51.76
AMB FUEL / $103.47
UPS / WATER / $9.99
US CELLULAR / MAINT CELL / $115.64
US CELLULAR / MAINT CELL / $57.82
UTILITY SERVICE CO. / QUARTERLY / $2,371.60
VISA / LIB POSTAGE / $25.26
SUM. READING / $114.04
LIB SUPPLIES / $14.68
ANNUAL FEE / $12.00
WAPSI WASTE SERVICE, INC. / JULY PICKUP / $3,408.60
WELLMARK BCBS / HEALTH INSURANCE / $466.16
WYOMING AUTO PARTS & SERVICES / ALTERNATOR / $151.50
SHOP SUPPLIES / $31.13
TOTAL BILLS FOR PAYMENT / $34,291.25
JULY 2016 RECEIPTS
DATE / TYPE / AMOUNT
7/1/2016 / L.O.S.T. / $3,079.00
7/1/2016 / UTILITIES / $913.10
7/1/2016 / DEPOSIT / $200.00
7/1/2016 / BLDG PERMIT / $10.00
7/1/2016 / RETURNED CHECK / $110.00
7/6/2016 / UTILITIES / $2,547.94
7/6/2016 / PARK BLDG RENT / $50.00
7/7/2016 / UTILITIES / $1,899.32
7/7/2016 / RETURNED CHECK / $81.00
7/7/2016 / RET CHECK FEE / $30.00
7/7/2016 / DEPOSIT / $100.00
7/7/2016 / RECONNECT FEE / $40.00
7/7/2016 / RECONNECT FEE / $40.00
7/7/2016 / AMB CALL / $299.00
7/8/2016 / UTILITIES / $817.72
7/8/2016 / RETURNED CHECK / $104.00
7/8/2016 / RETURNED CHECK / $48.61
7/8/2016 / RET CHECK FEE / $30.00
7/8/2016 / RECONNECT FEE / $40.00
7/8/2016 / PARK BLDG RENT / $75.00
7/8/2016 / DEPOSIT / $200.00
7/7/2016 / AMB CD INTEREST / $3.87
7/2/2016 / AMB CD INTEREST / $57.52
7/8/2016 / AMB CALL / $96.71
7/9/2016 / AMB CD INTEREST / $29.58
7/11/2016 / LIQUOR LIC / $390.00
7/13/2016 / UTILITIES / $2,282.65
7/13/2016 / AMB CALL / $125.67
7/14/2016 / PROPERTY TAX / $6,645.25
7/15/2016 / UTILITIES / $2,085.21
7/15/2016 / AMB CALL / $119.31
7/18/2016 / UTILITIES / $2,479.76
7/18/2016 / PARK BLDG RENT / $50.00
7/19/2016 / STREET CONSTRUCTION / $6,496.00
7/19/2016 / AMB SAVINGS DONATION / $50.00
7/20/2016 / UTILITIES / $5,586.00
7/20/2016 / SUPPLIES / $59.00
7/20/2016 / DEPOSIT / $25.00
7/21/2016 / UTILITIES / $2,400.57
7/21/2016 / AMB TRAINING REIMB / $1,902.45
7/21/2016 / DEPOSIT / $5.00
7/26/2016 / UTILITIES / $2,498.77
7/26/2016 / DEPOSIT / $200.00
7/26/2016 / PET TAG / $5.00
7/26/2016 / FLOOD REIMBURSEMENT / $3,103.17
7/29/2016 / UTILITIES / $1,704.74
7/29/2016 / PARK BLDG RENT / $50.00
7/31/2016 / LIB FINES COPIES / $189.35
7/31/2016 / INTEREST / $3.87
TOTAL RECEIPTS / $49,359.14

Moved by Zimmerman, seconded by Eganhouse, approving the third reading of ORDINANCE 602-16, “AN ORDINANCE AMENDING THE CODE OF ORDINANCES, OLIN, IOWA, 2012 BY ADDING A CHAPTER ENTITLED “URBAN CHICKENS” RELATING TO THE KEEPING OF CHICKENS WITHIN THE CITY OF OLIN.” Roll call vote was taken with four ayes. McCormick voted No. Motion carried.

Moved by Zimmerman, seconded by Eganhouse, approving the second reading of ORDINANCE 701-16, “AN ORDINANCE AMENDING THE CODE OF ORDINANCES, OLIN, IOWA, 2012, BY AMENDING PROVISIONS PERTAINING TO ECONOMIC DEVELOPMENT COMMISSION APPOINTMENT AND TERM.” Roll call vote was taken with five ayes. Motion carried.

Moved by Zimmerman, seconded by Sauer, waiving the third reading of ORDINANCE 701-16, “AN ORDINANCE AMENDING THE CODE OF ORDINANCES, OLIN, IOWA, 2012, BY AMENDING PROVISIONS PERTAINING TO ECONOMIC DEVELOPMENT COMMISSION APPOINTMENT AND TERM.” Roll call vote was taken with five ayes. Motion carried.

Moved by Sauer, seconded by Dircks, approving Resolutions 602-16, “A RESOLUTION SETTING WAGES FOR CITY MAINTENANCE PERSON AT THE SAME RATE FOR FULL TIME.” Roll call vote was taken with four ayes. No; McCormick. Motion carried.

Moved by Eganhouse, seconded by Dircks, approving Resolutions 801-16, “A RESOLUTION SETTING THE FEE FOR BUILDING PERMIT WITH THE CITY OF OLIN AT $20.00.” Roll call vote was taken with three ayes. No votes were McCormick and Zimmerman. Motion failed.

Moved by Zimmerman, seconded by Eganhouse, approving Resolutions 801-16, “A RESOLUTION SETTING THE FEE FOR BUILDING PERMIT WITH THE CITY OF OLIN AT $15.00.” Roll call vote was taken with four ayes. No McCormick. Motion carried.

Discussion was shared regarding the lift station trash basket options to assist in water flow for the pumps.

McPherson shared information regarding the new requirement when applying for a CDBG (Community Development Block Grant) grant; the City must have a financial advisor. Moved by Eganhouse, seconded by Dircks, approving a Financial Services Agreement with Speer Financial from Waterloo. Vote was taken with five ayes. Motion carried.

Discussion was held regarding Council members reviewing the Reconciliation reports monthly. Each Council member will take a turn every fifth month to review the reports.

The next meeting with TrueNorth well be in 30 to 45 days.

Council members signed Thank you certificates for the Olin Lions Club and George and Annette Vaughn for all of their dedication to the Olin Community. Mayor McAtee presented the certificate to George Vaughn.

An update was given regarding the vandalism to the water tower. Deputy Feldman charged two young men for this incident. One man was from Wyoming and one was from Olin.

Discussion was held regarding adding Compensatory time back into the City of Olin Policies and Procedures Manual. Moved by Zimmerman, seconded by Sauer, to add Compensatory time to the manual. Vote was taken with five ayes. Motion carried.

Citizen requested suggestions from the Council to slow drivers down while driving down East Locust Street toward and from the City’s yard waster area. No suggestions were made.

FOES Juli Ulrich presented information regarding a potential 28E agreement with the Friends of Olin’s Emergency Services, City of Olin, Olin Hose Company, Olin EMTs and Olin Benefited Fire District to be established for the benefit of grant and loan moneys for construction of a new Emergency Services Building. A meeting of all of the groups will take place on Thursday, August 25th at the Olin Fire Station at 7:00p.m. All FOES meetings are open meetings and the public is welcome. Regular meetings are held at the Olin Fire Station on the fourth Thursday of each month. They appreciate community involvement.

Eagle Point Solar installed solar panels for the Olin School and the new sealcoat on Parkway Street was damaged by a skid loader driving and turning around. Council wants the City to pursue recuperating costs for repairing this section. McPherson will research and follow up.

Moved by McCormick, seconded by Eganhouse, to make a $300 donation for advertisement in the Anamosa Blue Raider Athletic program. Vote was taken with four ayes. No Dircks. Motion carried.

Reviewed estimated bid costs to replace intakes during the IDOT street overlay project in 2017. Moved by Eganhouse, seconded by McCormick to reject the bid for this work. Vote was taken with five ayes. Motion carried.

Mayor McAtee asked McPherson to share specifics regarding cleaning up properties in Olin. McPherson shared 26 letters were sent for nuisances. Currently 3 properties are to be served with paperwork for Municipal Infractions. Another property owner absolutely refuses to remove some junk from the property. McPherson explained the number of letters sent including a letter from the City Attorney. This individual still refuses to cooperate. The Municipal Infraction process will begin for this individual as well.

Sheriff Graver was not able to be in attendance. No Sheriff’s report was received for July.

George Vaughn thanked the Council for all the support given to the Library and shared how outstanding the support was this year for the Summer Reading Program. A record number of donations were received and a record number of students participated. The only hurdle is to get some of the parents to support their children and encourage them to read.

John Slater brought to the Council a concern of Fire Chief Bruce Gray’s regarding a low budget. The Council will sit down late in the calendar year with the Benefited Fire District to share information and work on creating the budget numbers.

Suggestion was made that Lief check into the rehabilitation of more manholes.

Delinquency reports were reviewed and updated. There are three accounts that committed to paying today and did not. They will need to be turned off.

Moved byZimmerman, seconded by Eganhouse, adjourning at8:18 pm. Vote was taken with fiveayes. Motion carried.

Jean A. McPherson,City Clerk