Visiting Scholar (Job Code 8645) Offer Letter Template
Place offer letter on department/unit letterhead
{Date}
{Name}
{Address 1}
{Address 2}
Dear {Name},
I am pleased to offer you the position of Visiting Scholar with the {department/unit} in the College of Arts and Sciences at The Ohio State University. This is a temporary, {full-time/part-time} position beginning on {date} and ending on {date}. During this time your research will be focused in the area of {Insert area of research}.
Include this paragraph for positions that are paid by OSU:
Your pay rate will be {$$$} per month for a total amount of {$$$} during your entire stay, supported by university funding. You will be paid on a monthly basis. We will provide you with office space, the use of a computer, and access to the University library.
Include this paragraph for positions that are not paid by OSU:
This invitation does not include funding for your salary. However, we will provide you with office space, the use of a computer, and access to the University library.
Include the following section in italics only if this offer is for a J-1 Scholar:
U.S. federal regulations require you to have medical insurance coverage for yourself and any dependent J-2 family members who accompany you to the U.S. All scholars at The Ohio State University must purchase either the OSU Faculty and Staff Health Insurance or the OSU Scholar Insurance Plan (Gallagher Koster) as a condition of participation in the OSU J-1 program.
The position offered is an unclassified position, not subject to the provisions of section 124.34 of the Ohio Revised Code. Accordingly your employment is at-will, and may be ended at any time by either you or the university. The Ohio State University Office of Human Resources website http://hr.osu.edu contains valuable information regarding benefit programs, employment policies, and state and federal laws governing your employment. The rules, regulations, and policies of The Ohio State University, as well as applicable state and federal law govern your employment. Please familiarize yourself with these. Additional policies and procedures will be available to you through your department’s human resource professional, {Department HRP name, telephone number, email address}.
Upon receipt of your signed offer letter a representative of the College of Arts and Sciences Business Services Center (BSC) will contact you. The BSC representative will provide you with all required new hire forms. This offer is contingent upon completion of all required new hire forms, which include:
1. I-9 Form: The Ohio State University is required by federal law to verify the identity and work authorization of all new employees. Accordingly, this offer is contingent upon verification of identity and eligibility to be employed in the United States.
2. DMA Form: In accordance with the Ohio Revised Code (ORC), sections 2909.32, 2909.33 and 2909.34, new employees must receive a copy of the Terrorist Exclusion List (TEL) and complete a Declaration Regarding Material Assistance/Non-assistance to Terrorist Organizations (DMA) form.
3. Ethics Law Acknowledgement Form: Ohio State faculty and staff are covered by the Ohio Ethics Law for public officials and state employees, and accordingly must receive and acknowledge a copy of this legislation.
4. State Fraud Reporting Form: Ohio Revised Code 117.103(B) (2) requires the university to make all faculty and staff aware of the Auditor of State’s new fraud reporting system established by this statute, and accordingly you must receive and acknowledge a copy of this legislation.
In addition, this offer is contingent on the university’s verification of credentials and other information required by law, university policies, and/or unit policies, including but not limited to a criminal background check. After returning your signed offer letter, you will receive an email message requesting information required to initiate the background check process. If you do not receive this email within 3 business days, please contact your department’s human resource professional.
You may indicate acceptance of this position by signing below and returning a signed copy of this letter to me at the above address. I would appreciate receiving a response to this offer by {date}. Please feel free to call me if you have any questions about the department, the university, or the terms of this offer. Welcome to The Ohio State University. We are delighted to have you join the university and I look forward to working with you.
Sincerely,
{Name and Title}
cc: Department Fiscal Officer
I acknowledge receipt of this letter and I accept the position offered
______
{Name} Date