Wrotham Parish Council

WROTHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING,

HELD ON WEDNESDAY 06th April 16

IN THE WROTHAM PAVILION, HIGH STREET, WROTHAM

Present: P Gillin (Chairman), H Rayner, K Denton, C Mills, D Beach, R Betts & Mrs B Jackson

In Attendance: Lesley Cox (Clerk) & Roger Atherton

1.  Apologies for absence:

Cllr Coffin

2.  Attendance Register

The register was signed and the following declarations of interests noted.

All meetings:

Cllr’s Gillin, Rayner, Betts, Beach, Denton & Mrs Jackson members of Keep Borough’s Green

Cllr Beach member of the St George’s Bell Ringers

Cllr Gillin member of Friends of Wrotham & Wrotham Xmas Lights

Cllr Mills chairman of Friends of Wrotham

Cllr’s Rayner, Gillin & Mrs Jackson (committee member) members of Friends of St George’s

Cllr Rayner member of St George’s Church of England Wrotham

Cllr Rayner retired member of the Baltic Exchange Ltd

Cllr Rayner life member of the National Trust

Cllr’s Rayner & Beach members of Kent Association of Change Ringers

Cllr Rayner assistant Village Magazine Deliverer

Cllr Rayner life member of the Royal National Lifeboat Institute

Cllr’s Denton & Mrs Jackson members of Wrotham Fireworks

Cllr’s Rayner, Gillin, Beach, Denton & Mrs Jackson members of the Campaign for the Protection of Rural England – WPC corporate member

Cllr Rayner & Cllr Gillin committee members of Tonbridge & Malling branch of the Campaign for the Protection of Rural England.

Cllr Rayner chairman of the Executive and Transport committee of the Campaign for the Protection of Rural England Kent Area.

Cllr Coffin firework provider for Wrotham

Cllr Rayner member of KALC Executive and Finance and General Purposes Committee

Cllr Rayner chairman of KALC Tonbridge and Malling District Committee

Cllr Rayner member of Kent Downs AONB JAC and Executive Committee

Cllr Mills Village Magazine Editor

Cllr Betts trustee of Tonbridge & Malling Leisure Trust

Cllr Mills committee member of Wrotham Music Festival

Cllr Mills director of charity, Good Food Matters.

Cllr Gillin declared a pecuniary interest in agenda item 11, Clerk’s pension

3.  Minutes

The minutes of the meeting held on 02nd March 16, were proposed by Cllr Rayner, seconded by Cllr Denton and agreed and signed as a correct record by the Chairman. The minutes of the planning meeting held on 24th March 16, were proposed by Cllr Beach, seconded by Cllr Mills and agreed and adopted as part of the proceedings of this Council.

4.  Report from Community Warden

Michael Head to report to the Annual Parish Meeting

5.  Public Question Time

Mr Atherton raised 3 concerns, the speed of vehicles and motorbikes using Battlefields as an alternative route to West Street due to the lack of speed humps, the lack of facilities in the village for youths and the inadequate provision of salt bins in Battlefields.

In respond to the first issue, it was agreed that although this was a KCC matter the clerk would raise the issue of speed restrictions with Cllr Valerie Dagger.

With regard to facilities for youths, it was pointed out to Mr Atherton, that the village has more facilities than most in the area, but ideas to engage the youth of today and to encourage involvement from their parents would be appreciated.

Cllr Rayner informed Mr Atherton that the village currently has in storage in excess of 10 tonnes of winter salt for use by the village gritter, which will help compensate for the fact that Battlefields fails to meet the KCC criteria for additional salt bins.

6.  Adoption of Standing Orders, Risk Assessment & revised Financial Regulations

The adoption of Standing Orders, Risk Assessment and Financial Regulations was proposed by Cllr Rayner, seconded by Cllr Beach and agreed unanimously by the Council.

7.  Correspondence Received

Correspondent / Details / Action
Ceri Crane / Pavilion issues – previously emailed / Consider appropriate response: to be drafted by Cllr Denton in conjunction with the Clerk
T&MBC / Equalities Objectives Consultation
www.tmbc.gov.uk/services/jobs-and-careers/equality-and-diversity/equality-policy-statement-and-objectives
Previously emailed / Online consultation deadline 22nd April 16
Action with Communities in Rural Kent / Parish Plan of Neighbourhood Plan
A practical workshop to help you decide and move forward
Saturday 16th April 2016 10.00am – 2.00pm
Previously emailed
Oast to Coast Spring 2016 / No attendees
For Information
KALC / Review of KCC Funded Bus Services
http://consultations.kent.gov.uk/consult.ti/BusReview/consultationHome
Previously emailed
NALC Financial Briefing
Governance and Accountability for Smaller Authorities
A Practitioners’ Guide to Proper Practices March 2016
Previously emailed
Legal Topic Note 39 – Copyright
Previously emailed / Online consultation deadline 15th May 16, Cllr Mrs Jackson mandated to response on behalf of WPC
For Information and reference
For Information and reference
KCC / Flood Risk to Communities – Tonbridge & Malling Document Consultation
http://consultations.kent.gov.uk/consult.ti/system/register?userEmail=wrothampc%40btinternet%2Ecom&passphrase=792C3E7C2016041414&nextURL=%2Fconsult%2Eti%2Ffloodrisktonbridgeandmalling%2FjoinGroup
Previously emailed
Tesco Green Space Grant Programme
http://www.groundwork.org.uk/sites/tescocommunityscheme
Previously emailed / Online consultation deadline 28th April 16
For Information
Next funding window opens 18th April 16. Clerk to review
Wrotham Park Life / Confirmation of resignation from Parish Council Sub-Committee / Noted
T&MBC Information
Planning Resource / Planning Issue 2024 & 2025 / For Information
SLCC / The Clerk Magazine March 16 Vol 47 No. 2 / For Information
CPRE / Kent Voice Spring/Summer 16
Countryside Voice Spring 16 / For Information
For Information
Clerks & Councils Direct / March 16 Issue 104 / For Information
Came & Co / Council Matters Spring 16 / For Information

8.  Financial Matters

i.  Cheques for approval and signature

It was proposed by Cllr Rayner, seconded by Cllr Gillin and resolved that the following accounts be passed for payment:

Payable To / Invoice Details / Amount / Cheque No
Peter Barden / CPA Gate and Entrance Repairs / £48.00 / BAC
03/03/16
Tim Powell / CPA Gate and Entrance Repairs / £66.00 / BAC
03/03/16
Mark Jeffery / Emergency call out and repairs to Pavilion kitchen waste and dishwasher plumbing / £90.00 / BAC
07/03/16
J Brooker * / Tractor Flail
Downlands
Burial Ground & Cricket Ground
Allotment, Pilgrims Way & Track
Bull Lane & A20 to M20 Bridge
A227 both sides
Total / 115.20
115.20
192.00
153.60
230.40
£806.40 / BAC
08/03/16
Tim Powell / Pavilion Replace Fire Detection Sensors / £33.00 / BAC
16/03/16
Peter Barden / Skate Park Repairs *** / £90.00 / BAC
21/03/16
Tim Powell / Skate Park Repairs ***
Collect & Return Generator to secure storage
Generator fuel
Total / 123.75
16.50
8.00
£148.25 / BAC
21/03/16
J Blewer & Son Ltd * / Skate Park Phenolic Ply ***
£28.13 to refunded by L Cox see below / £501.76 / BAC
24/03/16
Tim Powell / Pavilion Roof / Guttering Repair
Bull Lane Verge Repair
Total / 45.38
45.38
£90.76 / BAC
24/03/16
Peter Barden / Pavilion Roof / Guttering Repair / Decking spindle repair and wood preservative application
Village Bins / Litter Picking
Total / 90.00
18.00
£108.00 / BAC
24/03/16
Tim Powell / Pavilion Repair to vandalised guttering / £33.00 / 31/03/16
St Clere Estate / Downlands Walk Annual Rental / £500.00 / BAC
01/04/16
Marie Wicker / Salary March 16 / £165.17 / BAC
Lesley Cox / Salary March 16
Telephone
Skate Park ***
Erbauer 5 5mm HSS Drill Pk 5 *
Titan HSS Jobber Drill Bit 5.00mm *
Repayment J Blewer Inv W95680 see above
Pavilion Bank 24x Gorse Shrubs *
Total / 1274.30
20.00
5.59
2.69
(28.13)
36.00
£1,310.45 / BAC
HM Revenue & Customs / PAYE / NI March 16 / £348.86 / BAC
Borough Green PC ** / Skate Park Weekdays – Saturday
Inspections March 16 / £105.84 / BAC
Tonbridge & Malling Citizens Advice / Donation agreed 02th March 16 / £50.00 / BAC
Kent Aluminium (DIY) Ltd * / Skate Park ***
Bolts/Washers/Nuts / £25.47 / BAC
KALC * / Annual Membership Subscription 2016/17 / £674.14 / BAC
Streetlights * / Col 11 West Street replace lantern from stock / £33.00 / BAC
Commercial Services Trading Ltd * / 3 Operational Inspections to all play equipment Old London Road / £408.00 / BAC
Viking * / Paper, Printer Cartridges, Pads & Pencils / £156.74 / BAC

* denotes items including VAT

** denoted 22.3% to be reimbursed

*** denotes 73.3% to be reimbursed

Payments made by Direct Debit / Standing Order Since Previous Meeting 02nd March 16

British Gas / Pavilion Gas / £97.03 / 04/03/16
British Gas / Pavilion Electricity / £32.53
Haymarket Publishing / Planning Magazine Annual Subscription / £90.00 / 07/03/16
South East Water / Burial Ground Metered Water / £27.96 / 15/03/16
South East Water / Pavilion Metered Water / £316.06
South East Water / Allotment Metered Water / £35.59
Eon / Street Lighting Supply / £288.36
NatWest / Voucher Statement Fee / £16.25 / 21/03/16
T&MBC / West Street Car Park Rates / £98.40 / 01/04/16

ii. Bank Reconciliation for sign off

The following account balances were checked, agreed and signed by Cllr Rayner

ACCOUNT / BALANCE
Current / £50.00
Business Reserve / £1.701.82
Premium 10 Day / £44,178.15
Business Savings / £5,098.39
TOTAL / £51,028.36

iii.  CPA / Skate Park Operational Inspection Quotation 2016-17

It was agreed unanimously to accept the quotation from Commercial Services Ltd for both areas.

iv.  Holiday Programmes: 2016-17 Contribution

A 5% increase over WPC’s contribution in 2015-16 was agreed unanimously by the Council

v.  WPC email address

is a sub-account to an old email that Cllr Gillin no longer uses, and as a consequence of Cllr Gillin not using BT as his internet provider, there will be a £5.00 monthly charge from the May 16 to continue using this address. To initially preserve the address while alternatives are investigated, it was agreed unanimously to reimburse Cllr Gillin this monthly fee.

vi.  Pavilion CCTV

Although three companies have been approached for quotes on the installation to date only one company has responded. Decision deferred until additional quotes are obtained.

Non agenda item to allow Cllr Rayner authority to take forward the following statement to the 3G Pitch meeting of the 26th April 16

‘My council would be sympathetic to giving support for the motion to withdraw from continued membership of the current 3G Pitch’

The council agreed unanimously that it would have been minded to go this route if it had been a full agenda item.

9.  Date of next Parish Council Meeting

The date for the next meeting was proposed for the 04th May 16, at 7.30pm in the Wrotham Pavilion.

10.  Planning Committee to Consider

1. Applications received

Application Number / Address / Details / Parish Council Recommendation
TM/16/00374/FL / West Yaldham Farm Kemsing Road / Construction of new replacement grain barn with Biomass boiler / Deferred to planning committee
TM/16/01062/TNCA / Forthview Kemsing Road / Sycamore – self-sown seedlings 7-10 in boundary hedge, excessively close to house. Replace with native hedging and small trees, such as prunus. / No Objections

ii. Notifications of Decisions

Application Number / Address / Details / Decision
TM/16/00485/TNCA / The Light House Kemsing Road / Various works to trees to contain size within a small garden / No Objection on 24th March 16

2.  Correspondence Received

T&MBC Planning List ‘B’ No 16/13

Part 2

11.  Clerk Pension: Consideration of Actuary Report

Deferred due to time constraints

The meeting closed at 7.55pm

………………………..Chairman

…………………………Date

2 060416/PC004