(Used only for previous UA employees; Employee Status on PEAEMPL indicates “Terminated”)
Employee Name:Click here to enter text.TKL/Department:Click here to enter text.
Employee ID:Click here to enter text.PPA Name/Phone #:Click here to enter text.
All Employees: (required documentation for all employees types)☐ / PPA Action Item: Checked PEAEMPL on ______and this employee shows an Employee Status of “Terminated”
☐ / PPA Action Item: Email the employee the Required Training Attendance Policy and CC their supervisor
☐ / Job Form (UAKjobs Job Form, printed ONLY after the Hiring Proposal is Complete, i.e., date has populated)
☐ / Form I-9 (w/ copies of supporting documentation)
☐ / (Previous) Injury/Illness Form
☐ / PPA Action Item: Exchange Notice must be given to all newly hired employees(you may print as a two-sided doc)
IF Foreign National/ Internationals: (non-U.S. citizens and non-permanent resident aliens)
☐ / PPA Action Item:Complete the “GLACIER Access for UAF International Employees” Google Form.
Found on the UAF HR website
☐ / Tax Summary Report, including Required Forms and Document Copies
Temporary Employee:
☐ / (Required if 50 years of age or older)Social Security Exemption Letter & Form for Temporary Employees / Rehired Retirees
Do not hold up submitting paperwork to the Human Resources officefor the items below. Items listed above are enough to re-activatean employment relationship in the Banner system. Please be absolutely certain to follow-up with the applicable items ↓
Other Employment Forms/Documents: (for all employees) will not hold up Banner data entry☐ / Request for Change(please make sure HR address is current)
Do not send if there are no changes.
☐ / Form W-4 (Default set-up = Single with Zero allowances)
☐ / State Tax Withholding Forms, (Default will match federal tax withholding, i.e., Form W-4) link to list
☐ / Signed Appointment Letter (Required for all employees, exceptfor some student employees)
Non-Represented templates:
Represented templates: (See the Union/Faculty Links below)
☐ / (Payroll) Direct Deposit Request Form
☐ / (Disclosure of) Employment of Immediate Family Member Form
☐ / Employment or Service Outside UA Disclosure Form
☐ / Employee Work Activity Outside of Alaska (Online Form)
☐ / Cancellation of Work Activity Outside of Alaska Form
Regular and Extended Temporary Employee: (for employees that are benefit eligible)
☐ / PPA Action Item: Schedule (OBO) Onboarding and Benefits Orientation – Complete Google Form “New Employee Schedule Form” at
Union/Faculty:Union CBAs
☐ / Adjuncts (UNAD) Dues and Agency Fees Deduction Form
☐ / Firefighters (FFA) Membership Dues Deduction Form
☐ / Local 6070 (Crafts & Trades)Membership Dues and Fees Form
☐ / UAFT (A9 Regular Faculty) Service Fee Deduction Form
☐ / UNAC (F9 Regular Faculty) Dues and Agency Fee Deduction Form
Student Employee:
☐ / Student Status Verification for Eligible Employment
☐ / Student Employee Waiver Form
(Used for Low GPA or to request a workload of greater than 20 hours in student working hours.)
FORMS LINK:
Revised: 2/8/16M:\Personnel Team\REHIRE_checklist_MASTER(1).docx